Top 6 Executive administrative assistant Jobs in Abilene, Tx

Executive Assistant to the President
AXON EDUCATION, LLC —Abilene, TX
- Full-time
- Bachelor of Science
- Mid-level
- Office
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Executive Assistant to the President
Axon Education, Texas EMS School —Abilene, TX
- Full-time
- Mid-level
- Office
- Microsoft Office
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Executive Administrative Assistant
Homefinders Realty —Abilene, TX
- $13 - $15 an hour
- Part-time
- Mid-level
- Office
- Real Estate License
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Executive Assistant to the President

AXON EDUCATION, LLC -
Abilene, TX

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Job Details

Full-time

Qualifications

Meeting minutes
Performance dashboard reports
Practicing in a sourcing or procurement role
Version control
Dashboard development
Budget management
Confidential information handling
Accounts receivable management
Bachelor of Science
Digital archiving
Dashboard creation support
Executive administrative support
Scanning
Financial management report preparation
Mid-level
Microsoft Office
Invoice payment processing
Digitization
Policy & process development
Expense reports
Financial records management
Task prioritization
Financial record maintenance
Customer relationship management (CRM) systems (technically supported)
Customer support ticket management
Document imaging
Managing executive calendars
Payment reconciliation
Cross-functional collaboration
Budget tracking

Full Job Description

Axon Education, LLC — D/B/A Texas EMS School — provides EMS education in Texas. We prepare students for careers as EMTs, Advanced EMTs, and Paramedics, combining flexible online coursework with hands-on skills labs and field training.

Our mission is to provide postsecondary healthcare education through an effective, efficient, and student-centered online learning experience.

Axon Education, LLC is accredited by the Distance Education Accrediting Commission (DEAC). The Distance Education Accrediting Commission is recognized by the United States Department of Education as an institutional accrediting agency and is recognized by the Council for Higher Education Accreditation (CHEA). Axon Education is also licensed by the Texas Department of State Health Services, and its Paramedic program is accredited by the Commission on Accreditation of Allied Health Education Programs (CAAHEP) upon the recommendation of the Committee on Accreditation of Educational Programs for the Emergency Medical Services Professions (CoAEMSP).

Axon Education is a fast-growing company with high professional standards, and we are always looking for highly motivated, career-oriented individuals to join our team.

About the Role

Axon Education, LLC is seeking a highly reliable and trustworthy Executive Assistant to support the President in a fast-paced, in-person role. This is a position for someone who takes discretion seriously — you'll be entrusted with confidential information, sensitive conversations, and the day-to-day rhythm of the President's office, and we need someone who treats that trust as a core part of the job, not an afterthought.

The ideal candidate is an emotionally intelligent, creative problem-solver who stays calm, patient, and empathetic under pressure, including in emotionally charged conversations with employees, students, or families. You'll need to be an excellent communicator, both on the phone and in writing — able to document processes clearly enough that someone else could follow them, and able to explain what you've done and what you plan to do in a professional business context.

Our environment evolves quickly, so flexibility and the ability to multitask across shifting priorities are essential. You'll be expected to learn and manage multiple online systems (CRM, support ticketing, bill.com, payment portals, email, Microsoft 365) and juggle competing deadlines without losing sight of the details. Prior experience as an executive assistant is valuable, and bookkeeping, accounts payable, or accounts receivable experience is a strong plus — but above all, we're looking for someone with exceptional judgment, loyalty, and emotional intelligence. Letters of reference are strongly preferred.

This is an in-person position based in Abilene, TX.

Responsibilities

Executive Support

Manage the President's calendar
Keep minutes for confidential meetings
Organize office files
Write and edit step-by-step procedures for daily tasks
Coordinate the President's availability with other leaders

Project Management

Track project deadlines
Maintain project plans
Coordinate cross-functional teams
Monitor project status
Collect progress updates
Prepare status reports
Organize project documentation
Schedule project meetings
Manage deliverables
Escalate risks

Document Management

Organize digital files
Maintain document libraries
Create templates
Format reports
Assemble board packets
Version control important documents
Archive historical files
Manage confidential records
Scan and digitize documents

Financial Administration

Process invoices
Prepare expense reports
Reconcile credit card statements
Track departmental budgets
Process purchase requests
Coordinate approvals
Manage vendor payments
Assist with procurement
Prepare financial summaries

Strategic Support

Anticipate the President's needs before they arise
Identify scheduling conflicts early
Monitor organizational priorities
Follow up with leaders on commitments
Prepare decision briefs
Filter information for executive attention
Manage special projects
Improve administrative processes
Develop executive dashboards
Act as a liaison between departments

PI285787290

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executive administrative assistant jobs in abilene, tx

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Executive Assistant to the President

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