Top 13 executive assistant Jobs in ada mi

Executive Assistant to the CEO
Lake Michigan Academy (LMA) —Grand Rapids, MI
- $38,000 - $40,000 a year
- Full-time
- Background check
- Google Workspace
- Research
- Health insurance
- Dental insurance
Quick Apply
2h
Administrative Assistant
Women at Risk, International —Wyoming, MI
- $18 an hour
- Full-time
- Background check
- Microsoft Excel
- Ability to walk for extended periods
- Paid time off
- Employee discount
Quick Apply
Administrative Assistant Rockford, MI
Wolverine Worldwide —Rockford, MI
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Mid-level
9d
Senior Administrative Assistant II
Van Andel Institute —Grand Rapids, MI
- Full-time
- School experience
- Word processing
- Computer literacy
Office Manager/Executive Assistant
CONVIVIAL BRANDS ELC INC —Grand Rapids, MI
- $60,000 - $70,000 a year
- Nights as needed
- Research
- Mid-level
- Office
Quick Apply
Executive Assistant to the Provost/Vice President Academic Affairs - Confidential Clerical
Grand Valley State University —Allendale, MI
- From $37 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Customer service
- Health insurance
- Dental insurance
10d
Executive Assistant
VA Enterprises —Grand Rapids, MI
- Microsoft Outlook
- Customer service
- Mid-level
Quick Apply
Executive Assistant
The Salvation Army Central Territory —Grand Rapids, MI
- Word processing
- Computer literacy
- Mid-level
- 403(b) matching
- Paid holidays
Quick Apply
Executive Administrative Assistant
Cordes Trenching 1, Inc. —Comstock Park, MI
- $22 - $25 an hour
- Full-time
- Mid-level
- Office
- 3 years
- Paid holidays
- Health insurance
Quick Apply
5h

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Executive Assistant to the CEO
Lake Michigan Academy (LMA) —Grand Rapids, MI
The "Engine": Handle the critical daily pulse of the school—answering phones, managing student absences, and coordinating teacher requests.
$38,000 - $40,000 a year
Quick Apply
2h
Senior Executive Assistant
Michigan Farm Bureau Family of Companies —Lansing, MI
Handle incoming policyholder/claimant calls through proper communications with the appropriate department and follow up on concerns/actions.
From $73,008 a year

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Executive Assistant to President & CEO - HYBRID
Big Brothers Big Sisters of Central Ohio Inc —Columbus, OH
Associate degree in Business Administration, Office Management, or a related field required; bachelor’s degree strongly preferred.
$55,000 - $60,000 a year
Quick Apply
10d
Administrative Assistant
Columbus Oncology & Hematology —Columbus, OH
Perform standard office duties, such as filing, handling incoming and outgoing electronic communications, answering telephones, creating and preparing financial…
Quick Apply

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Executive Assistant to the CEO

Lake Michigan Academy (LMA)
Grand Rapids, MI

Quick Apply

Job Details

Full-time
$38,000 - $40,000 a year
2 hours ago

Benefits

Health insurance
Dental insurance
Paid time off

Qualifications

Google Workspace
Process improvement
Project coordination
Project timeline management
Executive administrative support
Task prioritization
Calendar management
Patience
Appointment scheduling
File organization
Time management

Full Job Description

Executive Assistant to the CEO

Lake Michigan Academy (LMA) in Grand Rapids, MI is in an incredible phase of growth. I am looking for more than an assistant - I am seeking an Executive Assistant to help me translate vision into action, manage the details of our growth, and ensure that our students and families feel the heart of our mission in every interaction.

I am looking for a special person to join our amazing team. We need someone who leads with integrity and stays calm under pressure, valuing accuracy just as much as speed. This is not a standard assistant role; the person in this role will help me manage my roadmap for increasing enrollment, promoting the school, and managing donor relations. If you love managing the moving parts—deadlines, details, and schedules—I would love to talk.

We are a mission-driven team that is fiercely protective of our work culture and professional standards. We believe that our students and families deserve 100% of our positive energy. To maintain this, we practice direct communication: If there is a problem, we solve it directly with the person involved or leadership. We discourage "hallway talk" or office gossip. We prioritize solutions over complaints. We lead with empathy for our parents and students, and we extend that same grace to our teammates. We celebrate each other’s wins and support each other through challenges.

We are looking for a high-energy, solution-oriented professional who wants to be more than just an employee. In addition to critical roles of answering phones, managing student absences, and other administrative tasks, you will be helping to build on the foundation of LMA. As the school enters an exciting growth phase, you will be the glue that holds our strategic projects together and the engine that keeps our momentum moving forward. This is not a "clock-in, clock-out" administrative job. You will build a sense of impactful ownership as you work with a mission-driven team that is changing the lives of students and families.

The Role: You will be the “second-brain” to the LMA's CEO, ensuring the big ideas don't just stay ideas, drive projects to completion by managing and prioritizing the CEO’s "long-list," and turn high-level ideas into fruition with actionable and accountable steps. You’ll be the engine behind our strategic planning, the guardian of the CEO's calendar, and use your initiative to see a need and fill it before I even ask.

The Role: Your Impact, Strategic Execution & Partnership

Strategic Execution: Manage the CEO’s project roadmap, ensuring deadlines are met and initiatives are pushed to completion.
Operational Partnership: Act as a "gatekeeper with grace," managing high-level communication and scheduling.
Anticipatory Management: You look two weeks ahead on the calendar to identify potential bottlenecks, prep materials before they are asked for, and clear the path for the CEO to lead effectively.
Systems Innovation: Manage refining current processes in our office, like enrollment and donor relations, and proactively build a better one, under the CEO’s guidance.

School Operations & Growth

The "Engine": Handle the critical daily pulse of the school—answering phones, managing student absences, and coordinating teacher requests.
Donor & CRM Management: Maintain the accuracy of our donor database and ensure our supporters are tracked and thanked with precision. CRM experience preferred, but not required.
Family & Community Liaison: Serve as a welcoming ambassador for our school, ensuring prospective and current families receive "gold-level" care and ensuring new families feel the special culture of our school from the first interaction.
Internal Systems Optimization: You are a "fixer." If a process is broken or slow, you take the initiative to research solutions and implement a better way of doing things.
Ownership Mentality: You see a need, and you fill it. You don't wait for a "to-do" list; you create the list.

Who You Are:

You are solution-oriented. You don’t bring problems; you bring 2-3 options and a recommendation.
Detailed: You catch the typos, the missed follow-ups, and attend to the small details.
High Energy & Ownership: You are mission-driven and thrive in managing projects and tasks, knowing your work ultimately supports transforming lives by empowering students with learning differences to achieve their full potential.
Person-centered: Prioritizing students, family, faculty, community partners, and donors.
Strategically Minded: You can look at a 12-month goal and help the CEO reverse-engineer the steps to get there.
Committed to Tech Proficiency, specifically with Google Workspace (Sheets, Docs, Slides, etc) and our CRM donor management system.
Accountable: You are on time, every day, in-person ready to serve our LMA community and mission.

Why Join Us? You will work directly alongside the CEO to lead projects with autonomy and have a tangible role making Lake Michigan Academy ‘the’ resource for students with learning differences in West Michigan!

Ready to be part of something special? Apply today! Only applicants who submit BOTH a resume and cover letter - explaining why they are the best fit for the role - will be considered.

Job Type: Full-time

Pay: $38,000.00 - $40,000.00 per year

Benefits:

Dental insurance
Health insurance
Paid time off

Application Question(s):

Only applicants who submit BOTH a resume and a cover letter - explaining why they are the best fit for the role - will be considered.

Experience:

Executive administrative support: 1 year (Preferred)

Ability to Commute:

Grand Rapids, MI 49546 (Required)

Work Location: In person

Quick Apply

Refine Your Search

executive assistant jobs in ada mi

Executive Assistant to the CEO

Administrative Assistant

Administrative Assistant Rockford, MI

Senior Administrative Assistant II

Office Manager/Executive Assistant

Executive Assistant to the Provost/Vice President Academic Affairs - Confidential Clerical

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Executive Administrative Assistant

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