Top 12 Front office specialist Jobs in Addison, Il

Lead Administrative Support Specialist
YWCA Metropolitan Chicago —Addison, IL
- Full-time
- Microsoft Outlook
- Mid-level
- Office
Quick Apply
Patient Account Specialist / Front Desk Administration for our Geneva/Naperville/Sycamore Clinics
Gilvydis Vein Clinic —Geneva, IL
- $17 - $23 an hour
- Full-time
- Spanish
- HIPAA
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
POLICE RECORDS SPECIALIST
Village of Downers Grove —Downers Grove, IL
- $51,377 - $70,643 a year
- Online Application
- Background check
- Basic math
- Office
- Health savings account
- Health insurance
Quick Apply
1d
Office Coordinator and Client Support Specialist
Maverick Tech —Elgin, IL
- $19.00 - $27.50 an hour
- Full-time
- Microsoft Outlook
- Inventory management
- ERP systems
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10d
Front Desk Customer Engagement Specialist – Bernard Weinger JCC
JCC Chicago —Northbrook, IL
- $17.75 - $18.75 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- Administrative experience
- Paid training
- Paid holidays
Quick Apply
9d
Medical Front Office - Patient Service Specialist
RUSH Physical Therapy —Chicago, IL
- $17.50 - $19.00 an hour
- Part-time
- Physical & Rehabilitation Medicine
- High school diploma or GED
- Clinic
- 401(k)
3d
Human Resources Specialist
Rush Copley Medical Center —Aurora, IL
- $22.64 - $33.96 an hour
- Temporary
- Microsoft Word
- Hospital
- High school diploma or GED
3d
Leasing Specialist - Part-Time
Redstone Residential —Chicago, IL
- $17 an hour
- Part-time
- Sales
- Computer literacy
- Writing skills
Quick Apply
Sales Support Specialist
POSRG —Wauconda, IL
- $31,200 - $40,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Quick Apply
Hospitality Professional
Chick-fil-A —Willowbrook, IL
- Full-time
- Quick service & fast food restaurant
- Front desk
- Guest services
- Opportunities for advancement
- Flexible schedule

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Patient Account Specialist / Front Desk Administration for our Geneva/Naperville/Sycamore Clinics
Gilvydis Vein Clinic —Geneva, IL
Promptly answering clinic phone calls and e-mails. Experience handling various insurance related matters (i.e..pre-certification documentation and phone calls).
$17 - $23 an hour
Quick Apply
Dental Front Desk Receptionist
Periodontal Medicine & Surgical Specialists —Glenview, IL
Financial Future: 401(k) matching. You will play a critical, hands-on role that requires both strong administrative skills and outstanding interpersonal…
From $24 an hour
Quick Apply

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Medical Front Office - Patient Service Specialist
NovaCare Rehabilitation —Columbus, OH
Don’t underestimate the impact you can make on every patient’s care experience, even before they leave the waiting room. High School Diploma or GED.
$16 - $19 an hour
Front Office Specialist
Clarkson Eyecare —Columbus, OH
Favorable result on background check as required by state. Answer phones (both external and internal); assure prompt, courteous service at all times.
Quick Apply
8d

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front office specialist jobs near addison, il

Lead Administrative Support Specialist

YWCA Metropolitan Chicago -
Addison, IL

Quick Apply

Job Details

Full-time

Qualifications

Project team coordination
Office supply management
Project reporting
Visitor query response
Correspondence management
Office activity coordination
Maintaining an organized workspace
Microsoft Outlook
Project documentation
Phone communication
Spreadsheets
Greeting customers
Operations coordination planning
Direct client contact
Executive administrative support
Mail distribution
Contract performance monitoring
Purchase order management
Mid-level
Data summary reports
Meeting scheduling
Internal employee customer service
Data management
Contractual compliance checks
Issue tracking
Mail management
Compliance documentation
Purchasing
Stocking
Mail processing

Full Job Description

POSITION TITLE: Lead Administrative Support Specialist

STATUS: Exempt, FT

GRADE: 3

DEPT/PROGRAM NAME: Youth and Family Potential

REPORTS TO: Administrative Manager

SUMMARY: The Lead Administrative Support Specialist provides advanced administrative, operational, and cross-site coordination support for Youth & Family Potential. This position ensures consistency and efficiency across multiple locations by supporting daily operations, maintaining program data, and coordinating administrative processes. Serving as a key liaison between leadership, program staff, and external partners, the role supports communication flow, contract compliance, and alignment of operational practices across sites. The position also provides on-site leadership presence when assigned, helping to identify operational needs and ensure timely resolution of issues.

ESSENTIAL RESPONSIBILITIES:

Cross-Site Operations & Coordination

Coordinate and support daily operations across multiple program sites to ensure consistency, efficiency, and continuity of services.
Serve as an on-site point of contact when present, addressing operational needs and escalating issues as appropriate.
Provide guidance and support to staff to ensure alignment of workflows, procedures, and service standards across locations.
Travel between sites as needed to support operational continuity and organizational priorities.

Administrative & Data Management Support

Support the Administrative Manager with contract compliance, program reporting, and operational documentation.
Maintain accurate program data, spreadsheets, reports, and shared records.
Prepare and maintain documents including correspondence, presentations, meeting materials, and internal reports.
Process purchase orders, invoices, supply requests, and other administrative transactions.

Communication & Liaison Duties

Serve as a communication link between leadership, staff, and program sites to ensure timely information flow.
Track and follow up on action items, supporting issue resolution and operational alignment.
Provide updates on operational status, priorities, and cross-site needs to leadership.

Meeting, Event & Project Coordination

Coordinate logistics for meetings, trainings, and leadership visits, including scheduling, space setup, materials preparation, and technology support.
Track attendance, timelines, and deliverables for projects and initiatives.
Support cross-functional projects by monitoring progress and providing status updates as needed.

Office Operations & Coverage Support

Support front desk and office operations, including phone coverage, visitor reception, mail distribution, and general office support.
Ensure office supplies are stocked and workspace areas are organized and functional.
Provide backup coverage for administrative functions as needed to maintain daily operations.

Member Contact:

Provide professional, respectful, and responsive service to members, staff, and visitors.
Greet individuals in person and by phone, distribute program information, and connect individuals to appropriate resources.
Maintain a welcoming environment and support individuals who may require additional assistance.

NON-ESSENTIAL RESPONSIBILITIES:

Support outreach and awareness of organizational programs and services.
Assist with special events, trainings and organizational initiatives.
Provide additional administrative or operational support as needed.

OTHER DUTIES AS ASSIGNED: This position may be assigned additional duties to support organizational priorities, special projects, or evolving operational needs. Flexibility and responsiveness are essential.

QUALIFICATIONS:

Prior administrative or office experience in a professional setting.
Experience supporting leadership or cross-functional teams preferred.
Experience coordinating operations across multiple sites or programs preferred.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
Strong organizational, time management, and problem-solving skills.
Ability to manage multiple priorities in a fast-paced environment.
Excellent written and verbal communication skills.
High level of professionalism, discretion, and attention to detail.
Strong customer service and stakeholder support skills.
Ability to work independently and collaboratively across teams.
Adaptable, proactive, and solution-oriented approach.
Ability to influence and support operations without formal supervisory authority.
Familiarity with budget tracking, basic financial processes, or administrative financial support preferred.

EDUCATION REQUIRED: Associates degree or equivalent

PROFESSIONAL TRAINING REQUIRED: A minimum of fifteen (15) hours of professional development related to Early Childhood and/or job responsibilities is required annually after hire.

OTHER REQUIREMENTS: The Lead Administrative Support Specialist may be assigned additional duties outside of the primary responsibilities to support special projects, organizational priorities, or emerging operational needs. Flexibility and responsiveness to changing demands are essential to the role.

WORK ENVIRONMENT: Work is performed in a moderately quiet office environment. The role may require walking, standing, stooping, kneeling, and lifting up to 20 pounds. Regular use of computers, phones, and office equipment is required. Travel between sites and occasionally to other cities may be required. Reasonable accommodations may be made for individuals with disabilities.

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front office specialist jobs in addison, il

Lead Administrative Support Specialist

Patient Account Specialist / Front Desk Administration for our Geneva/Naperville/Sycamore Clinics

POLICE RECORDS SPECIALIST

Office Coordinator and Client Support Specialist

Front Desk Customer Engagement Specialist – Bernard Weinger JCC

Medical Front Office - Patient Service Specialist

Human Resources Specialist

Leasing Specialist - Part-Time

Sales Support Specialist

Hospitality Professional

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