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HR/ Office Admin Coordinator

Rudick Construction Group Inc
Dallas, TX

Quick Apply

Job Details

Full-time

Benefits

Paid parental leave
Health savings account
Paid holidays
Health insurance
Dental insurance
Paid time off
Parental leave
Employee assistance program
Vision insurance
Life insurance
Prescription drug insurance
Paid sick time

Qualifications

Computer literacy
High school diploma or GED

Full Job Description

Description:

HR / Administrative Office Coordinator

Position Summary

The HR Assistant / Administrative Office Coordinator supports daily human resources functions, administrative operations, and office management activities. This role helps maintain organized HR processes, ensures efficient office operations, supports employees and leadership, and assists with compliance, communication, and administrative coordination across departments.

Human Resources Support

Assist with employee onboarding and offboarding processes
Prepare onboarding packets and orientation materials
Coordinate background checks, drug screenings, and MVR checks
Maintain employee personnel files and HR records
Assist with benefits enrollment and employee questions
Track PTO requests, attendance documentation, and employee records
Support recruiting efforts, interview scheduling, and candidate communication
Assist with maintaining HR compliance documentation and policy acknowledgments

Administrative Duties

Provide administrative support to leadership and department managers
Manage calendars, meetings, and conference room scheduling
Prepare reports, spreadsheets, and business correspondence
Coordinate travel arrangements and expense tracking
Organize company meetings, training sessions, and events
Maintain organized electronic and physical filing systems
Answer and direct incoming phone calls and emails
Provide professional customer service to employees and visitors

Office Management Responsibilities

Maintain daily office organization and functionality
Monitor and order office supplies and equipment
Coordinate office maintenance and vendor services
Track office inventory and company supplies
Assist with workstation setup for new employees
Coordinate mail distribution and shipping
Support office technology and equipment coordination

Payroll & Timekeeping Support

Assist with timecard and payroll documentation review
Track missing time entries and attendance corrections
Support payroll processing preparation
Assist employees with payroll-related forms and questions
Maintain confidentiality regarding compensation information
Paylocity Experience is a plus.

Performance Expectations

Maintain professionalism and confidentiality at all times
Demonstrate strong organizational and multitasking skills
Provide timely follow-up and communication
Maintain accurate records and documentation
Support a positive and team-oriented work environment
Meet deadlines and prioritize tasks effectively

Requirements:

Preferred Skills & Qualifications

Strong administrative and organizational skills
Excellent verbal and written communication abilities
Proficiency in Microsoft Office Suite and HR systems
Ability to handle confidential information professionally
Strong attention to detail and time management
Ability to work independently and collaboratively
High school diploma or equivalent required; college degree preferred
0–2 years of administrative, office, or customer service experience (HR or payroll exposure a plus)
Basic computer skills (Microsoft Word, Excel, Outlook or Google Workspace)
Strong organization, accuracy, and attention to detail
Excellent verbal and written communication skills
Ability to maintain confidentiality with HR and payroll information
Reliable, punctual, and willing to learn
Work Environment & Schedule
Full-time, entry-level position
Standard office hours in person

What We Offer

At Rudick Construction Group, we invest in our employees by providing a comprehensive benefits package designed to support your health, financial future, and work-life balance.

Health & Wellness

Medical, Dental, and Vision Insurance through BCBS
Prescription Drug Coverage
Health Savings Account (HSA) with employer contributions
Wellness programs and health tracking tools
100% covered virtual wellness checkups through MDLive
Employee Assistance Program (EAP) for mental health and well-being

Financial Security

Company-paid Life Insurance ($50,000 coverage)
Voluntary Life and Personal Accident Insurance
401(k) Retirement Savings Plan with Safe Harbor Company Match
Employee store vouchers for
Rudick-branded gear

Time Away & Work-Life Balance

Paid Time Off (PTO)
Paid Sick Leave
11.5 Paid Holidays annually
Year-end Flex Week with remote work opportunities
Paid Parental Leave for eligible employees

Family & Future Support

Medical coverage options for you and your family
Adoption and foster placement bonding leave
Employer-supported retirement planning and savings opportunities

At Rudick, we believe our employees are our greatest asset, and we're committed to providing benefits that help you thrive both professionally and personally.

Quick Apply

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human resources administrator jobs in addison, tx

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