Top 138 Admissions/records assistant i Jobs in Alabama

Admissions/Records Assistant I
Enterprise State Community College —Dothan, AL
- $34,298 - $51,793 a year
- Extended hours
- Office
- High school diploma or GED
- University
- Wellness program
- Health insurance
4d
Registered Nurse
GLENWOOD INC —Birmingham, AL
- Weekends as needed
- CPR Certification
- Nursing
- RN License
Quick Apply
Registered Nurse Supervisor - Full Time - $15,000 Hiring Incentive
Sylacauga Health and Rehab —Sylacauga, AL
- Full-time
- CPR Certification
- Nursing
- RN License
Quick Apply
7d
Registered Nurse Supervisor - Full Time - $10,000 Hiring Incentive
Oaks on Parkwood - Highlands —Hoover, AL
- Full-time
- CPR Certification
- Nursing
- RN License
Quick Apply
Admissions & Records Assistant/International Student Advisor
Enterprise State Community College —Decatur, AL
- $35,670 - $53,865 a year
- 8 hour shift
- Microsoft Word
- Background check
- High school
- Wellness program
- Health insurance
5d
Dual Enrollment Program Assistant
Alabama State University —Montgomery, AL
- $40,000 - $42,000 a year
- Weekends as needed
- Background check
- High school
- Pass drug screening
- Paid holidays
- Disability insurance
Assistant II-Registrar's Office
Coastal Alabama Community College —Brewton, AL
- 8 hour shift
- Microsoft Outlook
- Office
- Driver's License
- Health insurance
- Dental insurance
5d
Assistant II-Registrar's Office
Enterprise State Community College —Brewton, AL
- 8 hour shift
- Microsoft Outlook
- Office
- Driver's License
- Wellness program
- Health insurance
4d
Assistant Property Manager
Housing Authority of the Birmingham District —Birmingham, AL
- Full-time
- Microsoft Outlook
- Writing skills
- Basic math
Admissions Assistant
Infirmary Health —Bay Minette, AL
- Full-time
- Medical terminology
- Communication skills
- Entry level
Registrar - High School - 12 Month
Alabama State Department of Education —Hoover, AL
- $37,831 - $47,638 a year
- High school
- Mid-level
- Office
Clinical Assistant-Mother/Baby- Children's and Women's Hospital
USA Health —Mobile, AL
- Overtime
- Vital signs
- Inventory control
- High school diploma or GED
Admissions Assistant (Saraland Office)
Infirmary Health —Mobile, AL
- Full-time
- Medical terminology
- Communication skills
- Entry level
Patient Care Assistant - Recovery Room, Children's and Women's Hospital
USA Health —Mobile, AL
- Overtime
- BLS Certification
- Inpatient
- High school diploma or GED
Counseling Programs Administrative Coordinator (CPAC)
University of West Alabama (UWA) —Livingston, AL
- Full-time
- Google Workspace
- Doctoral degree
- Mid-level
PROGRAM ADMINISTRATOR II
University of Alabama at Birmingham —Birmingham, AL
- $18.35 - $29.80 an hour
- Day shift
- Background check
- Pass drug screening
- Mid-level
12d
Automotive Lab Assistant
Enterprise State Community College —Decatur, AL
- $47,029 - $65,218 a year
- 8 hour shift
- ASE Certification
- Background check
- Laboratory
- Wellness program
- Health insurance
7d
Patient Care Assistant - 10th Floor - University Hospital
USA Health —Mobile, AL
- Overtime
- Inpatient
- High school diploma or GED
- Entry level
Administrative Assistant
Magnolia Creek Treatment Center —Columbiana, AL
- Part-time
- CPR Certification
- Clean driving record
- Current TB test
Quick Apply
14d
CCHS - Assistant/Associate Professor DMPK & PBPK/PKPD Modeling - Tenure/Tenure Track
University of Alabama —Alabama
- Medicine
- Math
- University
7d

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Admissions/Records Assistant I

Enterprise State Community College -
Dothan, AL

Apply Now

Job Details

Full-time
$34,298 - $51,793 a year
4 days ago

Benefits

401(a)
Wellness program
Health insurance
Dental insurance
Tuition reimbursement
Vision insurance
Retirement plan

Qualifications

Customer communication
High school diploma or GED
Clerical experience

Full Job Description

Position Summary

The Admissions Records Assistant I is responsible for providing entry-level administrative support within the Admissions and Records Office, with primary responsibility for reviewing, validating, and processing admissions applications and supporting documentation. This position utilizes Banner, Axiom, Persona, and other institutional systems to verify applicant information, ensure data accuracy, identify discrepancies, and facilitate timely admissions processing. The Admissions Records Assistant I serves as a key quality control point in the admissions process by ensuring student records meet institutional requirements prior to admission and enrollment.

POSTING DATE: AUGUST 7, 2026

SALARY: Appropriate placement on Salary Schedule E4, 05 (range: $34,298 - $51,793).

ANTICIPATED START DATE: SEPTEMBER 15, 2026

The position will be based on the Wallace Campus in Dothan.

More than one position in the same job classification may be filled from the applicants for this position should another vacancy occur during the search process.

Essential Duties and Responsibilities

Application Review and Validation

Review admissions applications and supporting documentation for completeness, accuracy, and compliance with institutional requirements.
Utilize Banner, Axiom, Persona, and other institutional systems to validate applicant information and supporting records.
Verify residency documentation, demographic information, identification records, and admissions requirements.
Identify discrepancies, incomplete records, duplicate applications, or conflicting information and take appropriate action to resolve issues.
Communicate with applicants regarding missing or deficient documentation.
Process admissions records according to established policies, procedures, and timelines.
Maintain accurate applicant records and ensure information is properly reflected across institutional systems.
Monitor assigned processing queues and workflows to ensure timely completion of admissions activities.

Records Management and Compliance

Review electronic documents and records for accuracy and completeness prior to processing.
Maintain confidential student records in accordance with the Family Educational Rights and Privacy Act (FERPA) and institutional policies.
Conduct routine audits and quality checks to ensure data integrity within admissions systems.
Assist with records retention and records management activities.
Support compliance with state, federal, accreditation, and institutional requirements related to admissions records.

Customer Service and Communication

Respond to applicant inquiries regarding application requirements, deadlines, and admission procedures.
Provide assistance to students, parents, faculty, staff, and external stakeholders regarding admissions processes.
Answer telephone calls, emails, and in-person inquiries in a professional and courteous manner.
Refer complex admissions, residency, or records issues to appropriate staff members.

Administrative Support

Assist with admissions events, registration activities, and student onboarding processes as assigned.
Support office operations through filing, document management, correspondence, and general clerical duties.
Assist with special projects and other duties related to admissions and records operations.
Collaborate with advising, financial aid, and other student services personnel to ensure efficient processing of student records.

Qualifications

High school diploma or GED required.
One year of full-time general clerical experience in a business office or in a service-related field is required.
Ability to work non-standard and extended hours as necessary is required.

Application Procedures/Additional Information

ADVISORY COMMITTEE: The President will appoint an Advisory Screening and Interview Committee to include representatives of the College faculty and staff. This committee will employ appropriate procedures, including the review of application packets, interviews, and demonstration of competency, to determine which applicants are to be recommended to the President for further consideration. From all the applications received, a screening committee will select the applicants to be interviewed.

Applicants must travel at their own expense for interviews that are conducted in person.

Applicants must meet the minimum qualifications as indicated on this vacancy notice and must submit a completed online application packet in order to be considered for this position. A complete online application packet must be received no later than 2:00 pm, Monday, August 24, 2026. Applicants who fail to submit all required information will be disqualified. Only applications received during the period of this announcement will be considered. A complete application packet consists of:

Completed Wallace Community College online employment application
Current resume
Cover letter describing specifically how your experience and qualifications meet the required qualifications.
Employment verification letter(s) verifying a minimum of one year of full-time general clerical experience in a business office in a service-related field. Letter(s) must include employment dates and job title and be on official letterhead with an authorized personnel signature. If an employment verification cannot be obtained, i.e. business is no longer in operation, an applicant may submit copies of appointment letters or contracts or pay stubs or W-2 forms to verify the minimum required one year of experience.
Appropriate transcript identifying the applicant, institution, date degree conferred, and verifying the applicant has received the minimum education. Transcripts may be unofficial for the application process but they must identify the applicant, institution, degree earned, and the date the degree was conferred.(A copy of the diploma will not suffice). NOTE: If employed, official transcripts will be required at that time.

APPLICATIONS MUST BE FILED ONLINE AT:
www.wallace.edu/employment

IF AT ANY POINT YOU HAVE PROBLEMS COMPLETING YOUR APPLICATION, CONTACT THE HUMAN RESOURCES DEPARTMENT AT WALLACE COLLEGE (334-556-2519)

Please Note:

ALL APPLICATION MATERIALS MUST BE SCANNED It is recommended that you have digital (such as pdf) copies of your cover letter, resume, employment verification documents (if applicable), ALL required transcripts, and any other document identified in the vacancy announcement ready when you begin the on-line application process. You will be given the opportunity to upload these during the process.
If you need assistance scanning documents, please contact:

Human Resources
Monday - Thursday 7:30 am - 4:30 pm
Friday 7:30 am - 2:00 pm
334-556-2519

WE DO NOT ACCEPT FAXED OR E-MAILED application materials.
When you finish the steps to apply, you will receive an on-screen notice that you have successfully applied. HOWEVER, this notice does not mean your application materials are complete in accordance with the vacancy announcement. It is the responsibility of the applicant to ensure they have submitted all necessary application materials in accordance with the vacancy announcement.
All correspondence with applicants regarding the College's search process will be sent via e-mail.

If you need technical assistance after reviewing the instructions, please contact:

NEOGOV Customer Service:
Monday-Friday
8:00 am - 5:00 pm PST
(855) 524-5627

In accordance with Alabama Community College System policy and guidelines, the applicant chosen for employment will be required to sign a consent form for a criminal background check. Employment will be contingent upon receipt of a clearance notification from a criminal background check. Wallace Community College is an active participant in the Employment Eligibility Verification Program (E-verify). E-verify electronically confirms an employee's eligibility to work in the United States as required by the Department of Homeland Security.

If you have a disability and require accommodations, please notify us at (334) 556-2519.

Wallace Community College is an Equal Opportunity Employer. It is the official policy of the Alabama Community College System, including postsecondary institutions under the control of the Board of Trustees, that no person in Alabama shall, on the grounds of race, color, disability, sex, religion, creed, national origin, age, or other classification protected by Federal or State law, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment.

Wallace Community College will make reasonable accommodations for qualified disabled applicants or employees.

The College reserves the right to withdraw this job announcement at any time prior to the awarding.

Apply Now

Refine Your Search

admissions/records assistant i jobs in alabama

Admissions/Records Assistant I

Registered Nurse

Registered Nurse Supervisor - Full Time - $15,000 Hiring Incentive

Registered Nurse Supervisor - Full Time - $10,000 Hiring Incentive

Admissions & Records Assistant/International Student Advisor

Dual Enrollment Program Assistant

Assistant II-Registrar's Office

Assistant II-Registrar's Office

Assistant Property Manager

Admissions Assistant

Registrar - High School - 12 Month

Clinical Assistant-Mother/Baby- Children's and Women's Hospital

Admissions Assistant (Saraland Office)

Patient Care Assistant - Recovery Room, Children's and Women's Hospital

Counseling Programs Administrative Coordinator (CPAC)

PROGRAM ADMINISTRATOR II

Automotive Lab Assistant

Patient Care Assistant - 10th Floor - University Hospital

Administrative Assistant

CCHS - Assistant/Associate Professor DMPK & PBPK/PKPD Modeling - Tenure/Tenure Track

I want to receive the latest job alert for admissions/records assistant i in alabama

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