Position: Purchasing Supervisor
Reports To: Director of Food and Beverage
THE LODGE AT GULF STATE PARK
One of the most unique destinations on the Alabama Gulf Coast, The Lodge is located inside the 6,150-acre Gulf State Park. A Hilton Hotel that consists of sustainable tourism that connects guests with the outdoors on another level through our conservation efforts to restore and maintain the beauty of this property.
COMPANY OVERVIEW:
Valor Hospitality is a leading hotel management company that is a trend setter in the hospitality market. The company is recognized by owners, investors, developers, and guests as an innovative partner to drive revenue and increase profits.
We believe that the highest form of compliment is respect for each associate, both as an individual and as a valued part of our organization. We will do our best to encourage communication, and we will listen with an open mind to new ideas. Furthermore, we are dedicated to implementing those ideas, which will result in a higher level of productivity and professionalism. In addition, we are committed to you, and your career advancement and we will provide you the opportunity to be successful.
POSITION PROFILE:
The Purchasing Supervisor is responsible for overseeing and strategically managing all hotel purchasing, receiving, and inventory control functions to ensure operational efficiency, cost control, product quality, and compliance with company standards. This leadership role is responsible for maintaining strong vendor relationships, supervising purchasing and storeroom operations, supporting financial goals, and ensuring all goods and supplies are properly procured, received, stored, and distributed throughout the property.
ESSENTIAL JOB FUNCTION:
Purchasing Strategy & Operations
- Develop, implement, and maintain effective purchasing and inventory control procedures for all hotel departments.
- Ensure all purchases align with operational needs, approved budgets, and company financial objectives.
- Continuously evaluate purchasing practices to improve efficiencies, reduce waste, and maximize cost savings.
- Support long-term operational strategies through proactive purchasing and inventory planning.
- Work very closely with the Director of Food & Beverage and the Director of Outlet's Operation regarding the beverage program of the hotel for the F7B Outlets and Banquet.
Vendor & Contract Management
- Source, evaluate, and maintain relationships with vendors and suppliers that meet company quality, pricing, and service expectations.
- Negotiate pricing, delivery schedules, and purchasing agreements to ensure competitive pricing and product consistency.
- Monitor vendor performance and address service or product quality concerns in a timely and professional manner.
- Ensure all purchasing activities follow company bid procedures and procurement guidelines.
Inventory Control & Storeroom Management
- Oversee all inventory processes, including receiving, storage, issuing, transfers, and monthly inventory counts.
- Maintain accurate inventory records and par levels for all departments.
- Ensure proper rotation of products utilizing FIFO (First-In, First-Out) standards.
- Monitor and report slow-moving, obsolete, damaged, or excessive inventory.
- Conduct regular audits to ensure inventory accuracy and minimize loss or theft.
- Manage and take full ownership of the Package Hawk software to manage the packages for hotel guests and vendors.
Receiving & Product Quality
- Supervise all receiving functions to ensure products are accurately inspected, counted, and verified against purchase orders and invoices.
- Ensure all products received meet company quality standards and specifications.
- Maintain proper storage conditions and sanitation standards in all receiving and storage areas.
- Ensure compliance with food safety, OSHA, sanitation, and health department standards.
Financial & Cost Control
- Assist in managing purchasing-related expenses and support departmental budget goals.
- Monitor market pricing trends and recommend cost-saving opportunities.
- Work closely with Finance and operational leaders to ensure proper invoice processing, coding, and expense tracking.
- Support month-end inventory reconciliation and financial reporting processes.
Leadership & Team Development
- Lead, train, coach, and supervise the purchasing, receiving, and storeroom team members.
- Establish clear performance expectations and accountability standards.
- Ensure team members are properly trained on receiving procedures, inventory controls, safety standards, and sanitation practices.
- Foster a culture of teamwork, professionalism, organization, and continuous improvement.
Compliance & Safety
- Ensure all purchasing and receiving activities comply with hotel policies, safety standards, and local, state, and federal regulations.
- Maintain organized purchasing records, invoices, and documentation for auditing purposes.
- Ensure proper handling and storage of all food, beverage, chemical, and operating supplies.
Collaboration & Communication
- Work collaboratively with department leaders to anticipate operational needs and ensure timely product availability.
- Communicate effectively with hotel leadership regarding inventory concerns, shortages, pricing fluctuations, and operational opportunities.
- Support special events, high occupancy periods, and banquet operations through proactive purchasing coordination.
DESIRED SKILLS AND QUALIFICATIONS:
Education: High school diploma or equivalent experience.
Experience: Six to twelve months of employment in a related position position with this company or other organizations.
Skills and Abilities: Requires having excellent computer and cash handling skills, ability to stand for extended periods of time; present a sociable, outgoing, lively and service-oriented demeanor. Working knowledge is generally learned on-the-job. Communicate information and hotel services to management and staff.
Job Type: Full-time
Pay: $20.00 - $25.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Employee discount
- Flexible schedule
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Referral program
- Tuition reimbursement
- Vision insurance
Work Location: In person
