Custom Residential Project Manager – Key Responsibilities
A little about our company…
We are a team of construction professionals dedicated to managing and crafting high-end residential projects in the San Francisco Bay Area. We firmly believe that the construction process is shaped by three critical components - project scope, budget, and schedule for completion - inherently linked like the three sides of a triangle. We are committed to working with clients and the design team to find the right balance in these competing parameters in order to deliver the best possible product. From project inception to final detailing, we strongly believe that the success of the undertaking hinges on developing and maintaining a truly collaborative environment and clear communication between client, design team and the building trades. By engaging all parties in a cohesive process, we are able to achieve a final product that reflects our clients’ needs and desires.
We are a modern company that adopts and uses the newest technologies available to our industry in order operate more efficiently and to produce a high-quality end product.
We value the input of all of our employees and strive to help them grow in their career while helping to continue our company expansion and goal of advancing our recognition in the industry.
We are a positive and energetic group of professionals that all take on any and all tasks required to successfully complete the projects. We are looking for people with the same positive can do attitude during all phases of the project.
We are currently seeking to fill the following positions:
1. PROJECT MANAGER
Candidates that are leaders, reliable, highly motivated, dedicated and career oriented are encouraged to apply. You must be able to give directions and follow protocols. You should have a minimum of 6+ years of verifiable experience in all areas of high-end construction management.
REQUIRED PROJECT MANAGEMENT SKILS:
- Be able to read, scale and do take-offs from project plan sets both printed and in .pdf.
- Be honest, dependable, and a clear communicator. Know how to listen as well as you speak. Know how to ask for help and design/detail clarifications when required.
- Know how to use MS Office, Cloud storage solutions, be comfortable learning new software programs and be able to correspond clearly through e-mail and text messaging.
- Must know how to or being willing to quickly learn to use mobile applications and cloud project management solutions.
- Be able to work quickly and efficiently without sacrificing quality or safety. As a function of this skill, you must be extremely organized in all facets of this project management role.
- Have a clean and neat appearance and understand the importance of maintaining a professional demeanor at all times, particularly when dealing with clients, architects, designers, consultants, and project neighbors.
- Able to lead any employees working under you to work at maximum efficiency. Understand the strengths and weaknesses of those working under you and allocate their abilities accordingly.
- Be able to work with site staff to coordinate scheduling of subs/vendors and monitoring progress to keep them on schedule and ensure that work is completed within the parameters of their contract.
- Able to think ahead to the next day, week and beyond in order to have the necessary materials, tools and labor on-site when needed.
- Able to problem solve and prioritize tasks
- Able to adhere to a project schedule
KEY RESPONSIBILITIES
Project Development
New project sales and estimating. You will work with internal office systems to evaluate leads, manage the sales process from initial inquiry to close, including, but not limited to determination of scope, contract negotiation, design requirements, estimating (from preliminary to final estimates and change orders) and follow-up. This may include maintaining a connection with the lead carpenter/superintendent to ensure the smooth launching into the construction and/or design phases of the projects.
From time to time, you may assist with lead tracking and project sales estimates as well as marketing strategy and execution. As part of this role, it is important that you make and maintain professional contacts with suppliers, architects, and others who may be promising sources of work for TBC Using TBC’s Lead Tracking system, e-mail system, and or log spreadsheets, track your communication with these connections and schedule follow-ups at the appropriate times.
Estimating and Production of Contract Control Estimates
You will work with jobsite superintendents to accurately price any work the TBC is considering through the use of site visits, plans, specifications, and contacts with materials suppliers and subcontractors. You will maintain a current list of subs in each required trade/specialty and make sure that each one is notified of bidding requirements and Bid deadlines. You will maintain information on the prices of common components of the work such as plywood, framing lumber, roofing, etc. You will research completed job records to compare actual costs with estimated costs. As a means of continually improving the efficiency of your estimating work, it is important that you maintain a record of the prices of common scopes of work such as additions, decks, houses, kitchens, bath, etc.
You will work to revise Preliminary Budget Estimates as required by client and design teams so that these can be transitioned into Contract Control Estimates and approved for commencement of construction.
Because you will be acting as a representative of TBC to prospective clients and designers, your demeanor, and personal appearance must project a professional image. You will be responsible for analyzing the needs of prospective clients and making recommendations, which best suits their needs. In certain cases, you may present TBC’s portfolio, TBC’s Management and Protocol Systems, reference lists, and other materials to the prospective clients and designers.
In-Progress Project Management
You will work with jobsite superintendents with the production of several jobs at one time. You will help coordinate and schedule jobs, help jobsite superintendents obtain the correct subcontractors, in-house employees, and material resources. You will assist in the purchasing of materials and fixtures from various vendors and track delivery to jobsites. You will distribute and log updated plans, sketches and specifications to the site staff and any affected subcontractors and vendors.
Assist superintendents to ensure the smooth, efficient, and profitable production of all work undertaken by the teams. You will keep track of job progress and job costs using TBC documentation systems and report any potential problems to the TBC Owner. Produce and track various in-house logs, such as material order logs, submittal logs, subcontractor insurance procurement logs, Architect/Consultant RFI logs, and contract logs. You will produce both subcontractor/vendor change orders as well as client change orders and update the overall project budget as required. You will work in coordination with the jobsite superintendent to ensure the accuracy of these documents throughout the course of a project.
At the end of the projects you will produce both hardcopy and digital Operation and Maintenance binders based on CSI divisions. You will collect subcontractor and vendor final lien release documents and all warranties.
Project Invoicing and Accounting
You will be responsible for the compilation of accurate bi-weekly or monthly project invoicing. Depending on the size of the projects under your management scope, you may have assistance with this function. This involves the detail filling, logging, and tracking of all project materials receipts, subcontractor invoices, and TBC Labor.
All progress invoicing will need to be tracked against the Contract Control Estimate. As part of this function, you will need to be able to log project change orders and cost overruns. In order to adhere to the Control estimate it will be your responsibility to find methods for reducing costs on future phases of work. You will need to be in constant communication with clients and design teams about project budgets vs. invoicing.
General Administrative Functions
1. Filing—maintaining project binders and vendor files; archiving old files as appropriate; maintaining Firm databases for accuracy, completeness and relevance.
2. Updates to TBC’s cloud software project management solution.
3. Updates to TBC’s digital filing system as required and updates to the shared Cloud storage system.
Benefits:
- Health insurance
- Dental insurance
- Vision insurance
- Life Insurance
- Paid time off
- Paid holidays
- Paid sick time
- 401K Plan with 4% matching
- Car and Cell phone allowance
- Bonus based on performance & company profitability
Schedule:
Job Type: Full-time
Pay: $110,000.00 - $175,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 10 hour shift
- 8 hour shift
- Monday to Friday
Supplemental Pay:
Work Location: In person
