Top 72 Administrative specialist Jobs in Alameda County Ca

Administrative Operations Specialist (21239) - Hybrid
Flex Employee Services —Stanford, CA
- $35 - $42 an hour
- Contract
- Hybrid work
- Background check
- Microsoft Outlook
- Customer service
- Referral program
Quick Apply
Administrative Operations Specialist (21239) - Hybrid
Flex Employee Services —Stanford, CA
- $35 - $42 an hour
- Contract
- Hybrid work
- Background check
- Microsoft Outlook
- Customer service
- Referral program
Quick Apply
3d
Office Admin/IT Helpdesk Specialist
Sciens Building Solutions —Pleasanton, CA
- $36.06 - $38.46 an hour
- Full-time
- Mid-level
- Office
- High school diploma or GED
- Paid holidays
- Disability insurance
Quick Apply
9d
Environment Safety & Health (ESH) Administrative Specialist
Lawrence Livermore National Laboratory —Livermore, CA
- $38.03 - $45.63 an hour
- Full-time
- Hybrid work
- Computer literacy
- Pass drug screening
- Mid-level
- 401(k)
- Tuition reimbursement
4d
Administrative Specialist - Engineering Principal Associate Director's Office
Lawrence Livermore National Laboratory —Livermore, CA
- $38.03 - $45.63 an hour
- Full-time
- Hybrid work
- Pass drug screening
- SharePoint
- Senior level
- 401(k)
- Tuition reimbursement
10d
Office Operations Specialist - Japanese bilingual
PASONA N A, INC. —Santa Clara, CA
- $75,000 - $85,000 a year
- Full-time
- Google Workspace
- Microsoft Outlook
- ERP systems
Office Assistant Occupancy Specialist
DKD Property Management —San Jose, CA
- $19 - $21 an hour
- Full-time
- Background check
- Customer service
- Office
- Health insurance
- Dental insurance
Quick Apply
Digitizing Records Specialist $19/hr 1:40pm-10:10pm
Iron Mountain —Livermore, CA
- $19 an hour
- Full-time
- Background check
- Pass drug screening
- English
Quick Apply
Administrative Specialist
Quality Mobile Home Services —Pleasanton, CA
- $20 - $22 an hour
- Full-time
- Office
- Administrative experience
- Construction experience
- Health insurance
- Cell phone reimbursement
Quick Apply
3d
Workplace & People Operations Specialist
Cowboy Space Corp. —San Carlos, CA
- $140,000 - $186,535 a year
- Full-time
- Mid-level
- Office
- In-person
- Paid parental leave
- Paid holidays
Quick Apply
HR Specialist & Office Manager
Denodo —Palo Alto, CA
- $90,000 - $110,000 a year
- Spanish
- Bachelor of Science
- English
Operations Administrative Specialist
Morse Micro —San Jose, CA
- Full-time
- Google Workspace
- Mid-level
- Databases
Quick Apply
11d
Administrative and Financial Support Specialist
XS Jet —Santa Clara, CA
- $25 - $35 an hour
- Part-time
- Background check
- Google Workspace
- Mid-level
Quick Apply
2d
Administrative Services Specialist, Climate and Energy Policy Program, Stanford Law School
Stanford University —Stanford, CA
- $39.20 - $45.56 an hour
- Full-time
- Hybrid work
- Management
- Customer service
- Mid-level
3d
Inventory & Data Entry Specialist
AVerMedia Technologies Inc —Fremont, CA
- $26.30 - $31.67 an hour
- Part-time
- Microsoft Outlook
- Basic math
- ERP systems
Quick Apply
5d
Classified Administrative Specialist (CAS) - Active Security Clearance Required
Lawrence Livermore National Laboratory —Livermore, CA
- $38.03 - $45.63 an hour
- Full-time
- Pass drug screening
- Mid-level
- Administrative experience
- 401(k)
- Tuition reimbursement
Laboratory Records & Administrative Specialist
Terrestris Global Solutions —Alameda, CA
- $21.90 - $26.99 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Tuition reimbursement
- Retirement plan
Quick Apply
Scholarship & Stewardship Strategy Analyst (Administrative Analyst/Specialist Exempt II)
California State University —East Bay, CA
- Full-time
- Background check
- Mid-level
- Office
- Paid holidays
- Health insurance
Administrative Specialist (SHORT-TERM, TEMPORARY)
West Valley-Mission Community College District —Saratoga, CA
- $53.79 an hour
- Part-time
- Research
- Mid-level
- University
Business Operations Specialist
Silicon Valley Clean Water —Redwood City, CA
- Weekends as needed
- Clean driving record
- 5 years
- Pass drug screening

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Administrative Operations Specialist (21239) - Hybrid

Flex Employee Services -
Stanford, CA

Quick Apply

Job Details

Contract
$35 - $42 an hour

Benefits

Referral program

Qualifications

Accounting systems
Google Sheets
Google Docs
Microsoft Outlook
Customer service
Handling customer inquiries
Slack
Financial software
Purchase order management
Administrative experience
Invoice payment processing
Expense reports
Internal employee customer service
Financial record maintenance
Project task coordination
Purchasing management systems (technically supported)
Office experience
University experience

Full Job Description

Please note: Only candidates who meet all listed required qualifications will be considered for this position.

Must have at least 1 year of Stanford experience
Significant experience working in Stanford systems and processes.
Strong customer service mindset and professionalism.
Excellent communication skills, responsiveness, and follow-through.
Minimum 6-12 months of direct experience using Stanford administrative and financial systems (PCARD, TCARD, reimbursements, iProcurement, and others).
Significant Stanford systems experience and the ability to navigate Stanford administrative processes with minimal guidance.
Excellent customer service orientation and commitment to supporting faculty, researchers, staff, and visitors professionally.
Exceptional written and verbal communication skills.
Proven ability to independently manage tasks from initiation through completion.
Strong organizational skills and attention to detail.
Ability to prioritize competing requests and meet deadlines.
Comfortable working in Slack, Microsoft Outlook, Google Docs, and Google Sheets.
Positive attitude, strong judgment, and willingness to take initiative.
Ability to work effectively both independently and as part of a team.
Demonstrated experience processing Stanford purchase orders, reimbursements, travel transactions, invoices, supplier setups, and expense reconciliations.
Experience supporting multiple stakeholders in a fast-paced administrative environment.

Flex Employee Services is here to support you along your journey. We are actively seeking talented individuals to fill the following opportunity. If this sounds like you (or someone you know), we’d love to connect!

About the Job

Title: Administrative Operations Specialist (21239) - Hybrid
Schedule: 8am-5pm M-F - Hybrid -(3 days per week in office at least)
Assignment Length: 6 months
Location: Gates building (353 Jane Stanford Way, Stanford CA 94503) on Stanford's main campus.
Pay Rate: $35 - $42 / hour
Earn a $500 referral bonus once your referral completes 90 billable days.

About the Role

Stanford University seeks an experienced and highly independent Administrative Operations Specialist to provide comprehensive financial, administrative, travel, procurement, and operational support to a team of researchers and staff. This position requires a candidate who is already familiar with Stanford administrative systems and processes and can quickly assume responsibility for a high volume of transactions with minimal training or supervision.The successful candidate will take end-to-end ownership of assigned tasks, ensuring all requests are completed accurately, proactively, and on time. This role is ideal for someone who is customer service-oriented, highly communicative, detail-focused, and capable of managing multiple priorities while providing exceptional support to faculty, researchers, and staff.

Key ResponsibilitiesFinancial and Procurement Operations

Create and manage purchase orders (POs) from initiation through payment completion.
Establish new suppliers/vendors within Stanford systems.
Submit invoices and monitor payment status to ensure timely processing.
Track outstanding transactions and proactively follow up to resolution.
Make authorized PCard purchases.
Submit and reconcile PCard expenses, including collection and submission of required receipts and documentation.
Coordinate and book TCard travel arrangements.
Reconcile TCard expenses and submit required supporting documentation.
Prepare and submit employee reimbursements for travel and approved business expenses.
Process reimbursements related to research team purchases and activities.
Ensure all purchases comply with Stanford policies and financial procedures.
Maintain accurate transaction records and documentation.

Administrative and Research Support

Provide general administrative support to researchers and staff.
Serve as a resource for administrative processes and transaction-related questions.
Coordinate and manage requests from multiple stakeholders.
Monitor requests through completion and communicate status updates as needed.
Maintain organized records and documentation.

Office Operations

Assist with day-to-day office operations and facilities coordination.
Provide office access support using designated master keys, as authorized.
Submit work orders for maintenance, repairs, and facilities-related needs.
Order office supplies and monitor inventory levels.
Coordinate deliveries and office-related purchases.
Ensure operational requests are completed in a timely manner.
Schedule conference rooms and meeting spaces.
Coordinate catering orders, beverages, and snacks for meetings and events.
May assist with execution of departmental events, workshops, and gatherings as needed.

Preferred Qualifications

Associate’s degree preferred but not required.
Additional administrative, financial, or operations experience within Stanford University strongly preferred.

Top Priorities for Success in this Role

Significant experience working in Stanford systems and processes.
Strong customer service mindset and professionalism.
Excellent communication skills, responsiveness, and follow-through.

Additional Information

Candidate must be able to work independently with minimal supervision.
Candidate is expected to proactively identify issues, communicate status updates, and ensure tasks are completed accurately and on time.
Reliability, accountability, and end-to-end ownership of responsibilities are essential for success in this role.

Ready to take the next step? Click "Interested" to kickstart your journey toward a rewarding career!

#IND2

Job Type: Contract

Pay: $35.00 - $42.00 per hour

Application Question(s):

Do you have at least 1 year of Stanford experience? If not, please hold off on completing the application for now. We’ll be posting another opportunity in the future for candidates who don't have the required experience.
Do you have experience processing purchase orders, reimbursements, travel transactions, invoices, supplier setups, and expense reconciliations? If not, please hold off on completing the application for now. We’ll be posting another opportunity in the future for candidates who don't have the required experience.
Do you have administrative and financial systems experience like (PCARD, TCARD, reimbursements, iProcurement, and others)? If not, please hold off on completing the application for now. We’ll be posting another opportunity in the future for candidates who don't have the required experience.

Work Location: Hybrid remote in Stanford, CA 94305

Quick Apply

Refine Your Search

administrative specialist jobs in alameda county ca

Administrative Operations Specialist (21239) - Hybrid

Administrative Operations Specialist (21239) - Hybrid

Office Admin/IT Helpdesk Specialist

Environment Safety & Health (ESH) Administrative Specialist

Administrative Specialist - Engineering Principal Associate Director's Office

Office Operations Specialist - Japanese bilingual

Office Assistant Occupancy Specialist

Digitizing Records Specialist $19/hr 1:40pm-10:10pm

Administrative Specialist

Workplace & People Operations Specialist

HR Specialist & Office Manager

Operations Administrative Specialist

Administrative and Financial Support Specialist

Administrative Services Specialist, Climate and Energy Policy Program, Stanford Law School

Inventory & Data Entry Specialist

Classified Administrative Specialist (CAS) - Active Security Clearance Required

Laboratory Records & Administrative Specialist

Scholarship & Stewardship Strategy Analyst (Administrative Analyst/Specialist Exempt II)

Administrative Specialist (SHORT-TERM, TEMPORARY)

Business Operations Specialist

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