We are seeking an experienced, dependable, and highly organized Bookkeeper & Executive Administrative Assistant to provide bookkeeping support and executive-level administrative assistance to company ownership.
This is a unique opportunity to become a trusted member of a long-established, family-owned company. The ideal candidate is someone who enjoys a variety of responsibilities, takes pride in accuracy and organization, and understands the importance of professionalism, confidentiality, and discretion.
This position combines bookkeeping, accounting support, executive administration, and assistance with business and real estate-related projects in a professional office environment.
Why Join The Fred Taylor Company?
At The Fred Taylor Company, we value long-term employees who are dependable, trustworthy, and take ownership of their work.
We offer:
- Stable, established company with decades of success
- Monday-Friday daytime schedule
- Professional office environment
- Variety in daily responsibilities
- Opportunity to work directly with company ownership
- Competitive pay based on experience
- Paid holidays and benefits package
Primary Responsibilities:
The successful candidate will independently perform day-to-day bookkeeping responsibilities, including:
- Manage Accounts Payable and Accounts Receivable
- Process invoices and payments
- Perform bank and credit card reconciliations
- Maintain accurate financial records
- Assist with monthly bookkeeping activities
- Prepare financial documentation and reports as requested
- Maintain organized digital and paper accounting records
- Coordinate requested information with outside accounting professionals
Executive Administrative Support
Provide confidential administrative support directly to company ownership by:
- Managing calendars, appointments, and scheduling
- Preparing professional correspondence, reports, and business documents
- Drafting, proofreading, and editing letters and emails
- Organizing files and important company records
- Assisting with special projects and day-to-day administrative needs
- Maintaining confidential business and personal information with absolute discretion
Business & Real Estate Support
Assist ownership with administrative support related to business operations and commercial real estate, including:
- Organizing property files and records
- Preparing business documentation
- Coordinating correspondence
- Maintaining organized electronic and paper filing systems
QualificationsRequired
We are seeking an experienced bookkeeping professional who has successfully performed responsibilities such as:
- Accounts Payable
- Accounts Receivable
- Bank Reconciliations
- General Bookkeeping
- Financial record maintenance
In addition, candidates should possess:
- Strong Microsoft Excel and Microsoft Word skills
- Experience using QuickBooks or similar accounting software
- Excellent written and verbal communication skills
- Exceptional grammar, proofreading, and organizational abilities
- Strong attention to detail
- Ability to prioritize multiple responsibilities
- Professional appearance and demeanor
- High level of integrity and dependability
Preferred
- Previous experience supporting executives or business owners
- Real estate administrative experience
- Experience working in a small business environment where responsibilities vary throughout the day
What We're Looking For
The ideal candidate is someone who:
- Enjoys both bookkeeping and administrative work
- Is proactive and self-motivated
- Thrives in a fast-paced office environment
- Is comfortable handling confidential information
- Has excellent organizational skills
- Takes pride in producing accurate, high-quality work
- Is flexible and willing to assist wherever needed
- Can work independently with minimal supervision
Confidentiality
This position works directly with company ownership and requires access to confidential financial, business, and personal information.
Professionalism, integrity, discretion, and confidentiality are essential requirements of this position.
Pay: From $18.50 per hour
Benefits:
- 401(k)
- Dental insurance
- Employee assistance program
- Flexible schedule
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Application Question(s):
- Have you been convicted of any crime in the last (5) years? If so, explain below.
- Have you had any MVR (motor vehicle) violations in the last (5) years?
- Do you have experience supporting company executives or business owners?
Experience:
- Accounts payable: 3 years (Required)
- Accounts receivable: 3 years (Required)
- Bank reconciliation: 3 years (Required)
- Bookkeeping: 3 years (Required)
- Personal assistant: 3 years (Required)
- Real estate administrative: 5 years (Preferred)
Work Location: In person
