Top 12 Executive administrative assistant Jobs in Albany, Or

Executive Assistant
Inpria Corporation —Corvallis, OR
- Full-time
- Inventory management
- Pass drug screening
- Mid-level
- Health savings account
- Paid holidays
Quick Apply
1d
EXECUTIVE ADMINISTRATIVE ASSISTANT
PRATUM CO-OP —Salem, OR
- $68,000 - $80,000 a year
- Full-time
- Microsoft Outlook
- Inventory management
- Mid-level
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Senior Administrative Assistant
Agility Robotics —Salem, OR
- $81,000 - $106,000 a year
- Hybrid work
- Google Workspace
- Mid-level
- Office
- Paid parental leave
- Paid holidays
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Administrative Assistant
Stahlbush Island Farms —Corvallis, OR
- Full-time
- Microsoft Excel
- Microsoft Outlook
- 5 years
Quick Apply
Executive Assistant
Beloved Cheesecakes —Albany, OR
- $19.50 - $23.50 an hour
- Part-time
- Google Workspace
- Customer service
- Computer literacy
- 401(k) matching
- Employee discount
Quick Apply
21h
Executive Office Assistant - Part time
Your House Realty, LLC —Corvallis, OR
- $23.00 - $27.50 an hour
- Part-time
- Office
- Typing
- In-person
- Flexible schedule
Quick Apply
Executive Assistant-Financial Services
Benton County Oregon —Corvallis, OR
- $58,723.93 - $77,943.33 a year
- 8 hour shift
- Microsoft Excel
- Microsoft Outlook
- Writing skills
- Wellness program
- Health savings account
2d
Executive Support Specialist - Division of Child Support
Department of Justice —Salem, OR
- $4,023 - $5,371 a month
- Online Application
- Hybrid work
- Microsoft Outlook
- Word processing
- Mid-level
- Paid holidays
- Dental insurance
1d
Executive Assistant to the President and CEO
NERUS Strategies, LLC —Salem, OR
- $20 - $28 an hour
- Full-time
- Google Workspace
- Customer service
- Research
- Health insurance
- Dental insurance
Quick Apply
10d

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Executive Assistant

Inpria Corporation -
Corvallis, OR

Quick Apply

Job Details

Full-time
1 day ago

Benefits

Health savings account
Paid holidays
Disability insurance
Relocation assistance
Health insurance
Dental insurance
401(k)
Flexible spending account
Paid time off
Parental leave
Employee assistance program
Vision insurance
401(k) matching
Professional development assistance
Life insurance

Qualifications

Executive administrative support
Bachelor's degree

Full Job Description

The Executive Assistant provides high‑level administrative, organizational, and strategic support to the President and executive leadership team of a 150‑employee chemical manufacturing company. This role supports the President in managing priorities and maintaining focus on key initiatives, maintains an accurate and dynamic calendar, and responds promptly and professionally to internal and external correspondence. The Executive Assistant also supports broader executive operations and contributes to company‑wide organizational activities, including staff meetings, visitor agendas, and special events.

This position requires exceptional organizational skills, strong communication abilities, and the capacity to operate effectively in a fast‑paced, innovation‑driven manufacturing environment. This is an on-site position in our Corvallis, Oregon location.

Primary Responsibilities:

Executive Support for the President

Manage and optimize the President’s calendar, ensuring alignment with strategic priorities and operational needs.
Track deadlines, commitments, and follow‑up actions to keep the President organized and on schedule.
Draft, review, and manage correspondence on behalf of the President, ensuring timely and professional responses.
Serve as a gatekeeper by prioritizing communications, requests, and meeting invitations.
Prepare meeting materials, agendas, and briefing documents to support informed decision‑making.
Coordinate travel arrangements, itineraries, and logistics as needed.

Executive Team Support

Provide administrative support to the broader executive leadership team, including scheduling, document preparation, and coordination of cross‑functional initiatives.
Assist in planning and organizing meetings by taking responsibility for assembling the agenda, location, meeting technology based upon participant needs and all other meeting logistics. Prepare/upload PowerPoint presentations and materials on the share drive, documents minutes.
Assist with preparation of presentations, reports, and internal communications.
Facilitate information flow between executives, departments, and external partners.
Coordinate travel arrangements, itineraries, and logistics as needed.
Manage submittal of executives’ expense reports for reimbursement.

Organizational & Operational Support

Plan and coordinate company‑wide meetings, including all‑staff meetings, leadership offsites, and team lunches.
Organize agendas and logistics for visitors, including customers, partners, and regulatory or technical guests.
Support
Support event planning for conferences, trade shows, and internal gatherings, such as on-site training events.
Maintain and update company procedures, documentation, and shared resources as needed.
Ensure inventory of company-wide consumables, such as office supplies are inventoried and stocked appropriately.

Administrative & Project Coordination

Assist with special projects that support operational efficiency, organizational development, and executive initiatives.
Maintain confidentiality of sensitive information and exercise sound judgment in all interactions.
Support process improvements that enhance communication, scheduling, and workflow across the executive office.
Help ensure alignment with manufacturing operations by understanding key processes, terminology, and industry context.
Perform other duties as assigned.

Key Qualifications:

Bachelor’s degree required.
3–5+ years of experience supporting senior executives, preferably in manufacturing, scientific, or technical environments.
Exceptional organizational, time‑management, and prioritization skills.
Strong written and verbal communication abilities.
Ability to anticipate needs, solve problems proactively, and operate with minimal supervision.
High proficiency with productivity tools (Microsoft Office, scheduling platforms, communication systems).
Professionalism, discretion, and the ability to work with diverse stakeholders.
Comfort working in a fast‑paced, innovation‑driven chemical manufacturing environment.
Strong interpersonal skills and a collaborative mindset.
Demonstrated success supporting a highly technical leader or executive preferred.
Ability to understand and navigate scientific or engineering terminology preferred.
Must be legally authorized to work in the United States now and in the future without the need for employer sponsorship.
Ability to successfully complete a pre-employment drug test.

Physical Requirements:

Ability to sit or stand for long periods of time.
Ability to use a keyboard and mouse for computer data entry and/or analysis, and for presenting data.
Ability to lift 10 lbs.
100% of work hours are expected to be onsite.

Compensation and Benefits:

Inpria offers competitive compensation including a bonus and an excellent benefits package:

Group health, dental, and vision insurance with family coverage.
Life insurance, short-term disability, and long-term disability 100% paid by Inpria.
401(k) plan with employer matching contributions.
Thirteen (13) Paid holidays, vacation, and sick leave.

About Inpria:

Inpria Corporation is the world leader in metal oxide photoresist design, development, and manufacturing. Inpria’s EUV photoresists enable semiconductor manufacturers to realize the full potential of EUV lithography.

Nestled against the foothills of the coast range, Corvallis, OR is consistently ranked among the country's most livable and family-friendly towns, offering excellent outdoor recreation activities in the nearby Cascade Mountains and Oregon coast.

Equal Opportunity Statement:

Inpria is an equal-opportunity employer. At Inpria, we recognize that diversity of thought enhances innovation and problem-solving. Inpria is dedicated to creating an inclusive work environment where employees feel respected, valued, and empowered. We embrace and celebrate the unique experiences, perspectives, and cultural backgrounds each employee brings to our workplace.

Learn more at www.inpria.com

Job Type: Full-time

Benefits:

401(k)
401(k) matching
Dental insurance
Employee assistance program
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid time off
Parental leave
Professional development assistance
Relocation assistance
Vision insurance

Application Question(s):

What is your desired salary for this role?
Will you now or in the future require sponsorship to accept or continue employment in the United States? (example:. H1-B)?

Education:

Bachelor's (Required)

Work Location: In person

Quick Apply

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executive administrative assistant jobs in albany, or

Executive Assistant

EXECUTIVE ADMINISTRATIVE ASSISTANT

Senior Administrative Assistant

Administrative Assistant

Executive Assistant

Executive Office Assistant - Part time

Executive Assistant-Financial Services

Executive Support Specialist - Division of Child Support

Executive Assistant to the President and CEO

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