Top 594 Administrative assistant Jobs in Alcatraz Island Ca

Executive Assistant to the CEO
Confidential —San Francisco, CA
- $85,000 - $95,000 a year
- Full-time
- Background check
- Google Workspace
- Microsoft Excel
- Health insurance
- Dental insurance
Quick Apply
Preschool Administrative Assistant and Classroom Support
NOPA Montessori —San Francisco, CA
- $26.10 - $34.00 an hour
- Full-time
- School experience
- Writing skills
- English
- Paid holidays
- Health insurance
Quick Apply
Executive Administrative Assistant
T5 Solutions Technology Consulting Services —Oakland, CA
- $30.53 - $36.77 an hour
- Part-time
- Hybrid work
- Bilingual
- Computer literacy
- Mid-level
Quick Apply
23h
Administrative Support Assistant 9 (Remote)
National Experienced Workforce Solutions —Albany, CA
- $30 an hour
- Part-time
- Remote
- Microsoft Word
- Windows
- Administrative experience
- Work from home
Quick Apply
Department Assistant II
Sutter Health —San Francisco, CA
- $29.63 - $41.47 an hour
- 8 hour shift
- Hospital
- English
- Office
5d
Administrative Assistant
University of California San Francisco —San Francisco, CA
- Full-time
- Internal Medicine
- Organizational skills
- Communication skills
Administrative Assistant 5
Adobe —San Francisco, CA
- $147,800 - $214,100 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- 5 years
6d
Administrative Assistant
The Voleon Group —Berkeley, CA
- $75,000 a year
- Full-time
- Hybrid work
- Microsoft Outlook
- Writing skills
- Research
- Referral program
Administrative Associate
University of California San Francisco —San Francisco, CA
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Administrative Support Assistant 10 (Remote)
National Experienced Workforce Solutions —Albany, CA
- $30 an hour
- Part-time
- Remote
- Microsoft Word
- Windows
- Administrative experience
- Work from home
Quick Apply
PM Administrative Assistant
Point72 —San Francisco, CA
- $90,000 - $110,000 a year
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Tuition reimbursement
Administrative and Operations Coordinator
seiu local 1021 —San Francisco, CA
- $45.54 - $50.96 an hour
- Online Application
- Clean driving record
- English
- Mid-level
- Health insurance
- 401(k)
Quick Apply
Executive Assistant (CEO)
YMCA of the East Bay —Berkeley, CA
- $85,000 - $110,000 a year
- Hybrid work
- Microsoft Outlook
- Inventory management
- Customer service
- Paid holidays
- Health insurance
Receptionist/Administrative Assistant
City Ballet San Francisco —San Francisco, CA
- $30 an hour
- Part-time
- School experience
- Inventory management
- Office
- 401(k)
- Flexible schedule
Quick Apply
6d
Administrative Assistant
Replit —Foster City, CA
- $101,000 - $130,000 a year
- Full-time
- Hybrid work
- Google Workspace
- Mid-level
- Office
- Commuter assistance
- Disability insurance
Administrative Assistant
Arrow Search Partners —San Francisco, CA
- $100,000 - $120,000 a year
- Research
- Mid-level
- Office
Administrative Assistant (4722C) #87753 The Center for Student Conduct
University of California Berkeley —Berkeley, CA
- $30.58 - $36.71 an hour
- Full-time
- Writing skills
- No high school diploma
- Research
Administrative Consultant III, Office of the COO & CPE
Sutter Health —Emeryville, CA
- $122,761.60 - $184,142.40 a year
- Weekends as needed
- 7 years
- Writing skills
- Office
11d
Administrative Assistant
EDvance —San Francisco, CA
- $32.69 - $37.97 an hour
- Part-time
- Hybrid work
- Google Workspace
- Office
- Bachelor's degree
Quick Apply
Executive Administrative Assistant
The Clorox Company —Oakland, CA
- $55,600 - $118,700 a year
- Full-time
- Hybrid work
- Microsoft Outlook
- 8 years
- Bachelor's degree
- Health insurance
- Adoption assistance
7d

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Executive Assistant to the CEO

Confidential
San Francisco, CA

Quick Apply

Job Details

Full-time
$85,000 - $95,000 a year

Benefits

Health insurance
Dental insurance
Paid time off
Vision insurance
Life insurance
Retirement plan

Qualifications

Correspondence management
Budgeting support
Vendor management
Computer literacy
Executive administrative support
Driver's License
Task prioritization
Calendar management
Business support experience for CEO
Working as an executive assistant
Time management

Full Job Description

Job Summary
We are seeking a highly organized and proactive Executive Assistant to support our CEO. This role is essential in ensuring the smooth operation of the executive office, providing comprehensive administrative support, and managing various projects. The ideal candidate will possess exceptional communication skills, strong attention to detail, and the ability to handle multiple tasks efficiently in a fast-paced environment.

Responsibilities

Provide executive administrative support to the CEO, including calendar management and scheduling appointments.
Coordinate and plan events, meetings, and conferences, ensuring all logistics are handled seamlessly.
Manage correspondence and communications on behalf of the CEO, maintaining professionalism and confidentiality.
Utilize QuickBooks for bookkeeping tasks and financial record management.
Assist in project coordination by tracking progress, deadlines, and deliverables with urgency and concise, timely communication.
Maintain organized filing systems for documents and records, both physical and digital.
Handle data entry tasks with accuracy, ensuring all information is up-to-date.
Perform proofreading and transcription duties for documents as needed.
Provide customer service support by addressing inquiries and resolving issues promptly.
Excellent phone etiquette while managing incoming calls effectively.
Utilize Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace for various administrative tasks.
Maintain art inventory, shipping & receiving of art pieces
Maintain CEO residences, personal inventory and vehicles.
Work with contractors and vendors.
Periodic travel among CEO residences is required

Qualifications

Proven experience in an executive administrative support role or as a personal assistant is required.
Strong organizational skills with the ability to prioritize tasks effectively.
Proficiency in Microsoft Outlook Calendar for scheduling purposes.
Familiarity with DocuSign for document management is a plus.
Excellent typing skills with attention to detail in data entry tasks.
Previous office management or clerical experience is advantageous.
Strong computer literacy with the ability to quickly learn new software applications.
Effective communication skills both verbally and in writing, with a focus on professionalism.
Must have a valid California Driver's License.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Movement within an office environment, travel by plane, and operation of a motor vehicle.
Ability to write by hand and use keyboard extensively to perform general office functions.
Ability to communicate by speech and hearing continuously.
Visual acuity needed for close detail work and computer use.
Ability to sit for extended periods of time.
Ability to occasionally walk, stand, stoop, kneel, crouch, and reach with hands and arms.
Ability to occasionally lift and carry up to 20 pounds (periodic lifting of supplies).

Equal Employment Opportunity Statement:

We provide equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

This position requires a dedicated individual who can thrive in a dynamic environment while providing exceptional support to our CEO. If you are passionate about organization and efficiency, we encourage you to apply for this exciting opportunity!

Job Type: Full-time

Pay: $85,000.00 - $95,000.00 per year

Benefits:

Dental insurance
Health insurance
Life insurance
Paid time off
Retirement plan
Vision insurance

Experience:

Executive Assistant: 5 years (Required)

License/Certification:

Driver's License (Required)

Willingness to travel:

50% (Required)

Work Location: In person

Quick Apply

Refine Your Search

administrative assistant jobs in alcatraz island ca

Executive Assistant to the CEO

Preschool Administrative Assistant and Classroom Support

Executive Administrative Assistant

Administrative Support Assistant 9 (Remote)

Department Assistant II

Administrative Assistant

Administrative Assistant 5

Administrative Assistant

Administrative Associate

Administrative Support Assistant 10 (Remote)

PM Administrative Assistant

Administrative and Operations Coordinator

Executive Assistant (CEO)

Receptionist/Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant (4722C) #87753 The Center for Student Conduct

Administrative Consultant III, Office of the COO & CPE

Administrative Assistant

Executive Administrative Assistant

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