Top 7344 Administrative services Jobs in Alhambra, Ca

Administrative Assistant and Bookkeeper
PMI Management LLC —Beverly Hills, CA
- $25 - $30 an hour
- Full-time
- Mid-level
- Office
- Organizational skills
Quick Apply
Executive Assistant
LAWYERS for JUSTICE, PC —Glendale, CA
- $30 - $40 an hour
- Full-time
- Google Workspace
- Organizational skills
- In-person
- Health insurance
- Dental insurance
Quick Apply
7d
Property Manager - Residential
East LA Community Corporation —Los Angeles, CA
- $70,304 - $74,880 a year
- Weekends as needed
- Microsoft Word
- Spanish
- Microsoft Excel
- Disability insurance
- Health insurance
Quick Apply
Early Childhood Education, Lead Teacher - Sign-on bonus $1500
Maryvale —Rosemead, CA
- $26.75 an hour
- Full-time
- Microsoft Word
- Classroom
- Microsoft Outlook
- Mileage reimbursement
- Paid holidays
Quick Apply
Consultant (Arts & Culture)
Lord Cultural Resources —Culver City, CA
- $55,000 - $70,000 a year
- Full-time
- Hybrid work
- Google Workspace
- Writing skills
- Office
- Health insurance
- Dental insurance
Quick Apply
11d
Residential Care Facility for the Elderly Administrative Assistant
Prudential Healthcare —El Monte, CA
- $25 - $30 an hour
- Part-time
- Google Workspace
- Office
- High school diploma or GED
- Flexible schedule
Quick Apply
Programs and Services Assistant
Glendale Community College —Glendale, CA
- $4,911.69 - $5,415.13 a month
- Online Application
- Inventory management
- Word processing
- Basic math
- Wellness program
- AD&D insurance
receptionist
Art District Tattoo Studio —El Monte, CA
- $16.90 - $20.00 an hour
- Part-time
- Maintenance
- High school diploma or GED
- Organizational skills
- Employee discount
- Flexible schedule
Quick Apply
2d
Patient Access Rep II - Patient Access Contact Center - Breast Center - Full-Time, Remote Eligible, Days
Cedars-Sinai —Los Angeles, CA
- $25.00 - $37.74 an hour
- 8 hour shift
- Remote
- Hospital
- HIPAA
- Mid-level
7d
Lead Patient Service Rep - Congress (Pasadena)
Cedars-Sinai —Pasadena, CA
- $26.42 - $40.95 an hour
- 8 hour shift
- Outpatient experience
- High school diploma or GED
- Fair chance
Administrative Assistant
AI Mortgage Lending —Alhambra, CA
- Full-time
- Microsoft Excel
- Office
- Microsoft Office
- Paid time off
Quick Apply
HR Administrative Assistant
CHINATOWN SERVICE CENTER —Los Angeles, CA
- $23 - $25 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- English
- Health savings account
- Health insurance
Quick Apply
Automotive Dealer Inventory & General Office Clerk
Confidential —Glendale, CA
- $21 - $28 an hour
- Full-time
- Bilingual
- Microsoft Outlook
- Inventory control
- Health insurance
- Dental insurance
Quick Apply
11d
Executive Assistant - Hybrid
Skyrocket Education —Pasadena, CA
- $2,640.00 - $2,858.46 a week
- Full-time
- Hybrid work
- 5 years
- Research
- Mid-level
Administrative Manager - Student Services
Five Keys Schools and Programs —San Gabriel, CA
- $75,000 - $85,000 a year
- Full-time
- Hybrid work
- Spanish
- Google Workspace
- Research
- Health insurance
- Dental insurance
Office Operations Assistant
TNT Mailboxes and Shipping —Alhambra, CA
- $20 - $25 an hour
- Part-time
- Computer literacy
- Office
- Cleaning
- Flexible schedule
Quick Apply
9d
Surgery Scheduler - Ob/Gyn and L&D (Pasadena)
Cedars-Sinai —Pasadena, CA
- $25.00 - $37.15 an hour
- 8 hour shift
- Surgery
- High school diploma or GED
- Ob/Gyn
Senior Patient Service Rep - Fair Oaks (Pasadena)
Cedars-Sinai —Pasadena, CA
- $25.17 - $39.01 an hour
- 8 hour shift
- Mid-level
- Outpatient experience
- High school diploma or GED
Executive Assistant
Adventist Health —Glendale, CA
- $31.84 - $40.92 an hour
- 8 hour shift
- Mid-level
- Office
- High school diploma or GED
Property Management Assistant
Los Angeles Unified School District —Los Angeles, CA
- $33.93 - $41.42 an hour
- Online Application
- Writing skills
- Office
- Ability to climb stairs
- Paid holidays
- Health insurance

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Administrative Assistant and Bookkeeper

PMI Management LLC -
Beverly Hills, CA

Quick Apply

Job Details

Full-time
$25 - $30 an hour

Qualifications

Accounting systems
Correspondence management
Office activity coordination
Property management tools
Investor relations reporting
Spreadsheets
Yardi
Filing
Mail distribution
Scanning
Mid-level
Accurate transaction records management
Medical scheduling
Invoice payment processing
Employee attendance management
Insurance medical billing
Health insurance knowledge
Financial records management
Financial record maintenance
Food supply stocking
Mail management
Errand assistance
Organizational skills
Mail processing
Food ordering
Deposits
Time & attendance systems
Bank deposit preparation
Payroll record maintenance
Local tax

Full Job Description

Job Overview

We are seeking a dynamic and detail-oriented Administrative Assistant and Bookkeeper to join our organization. This vital role combines administrative support with comprehensive bookkeeping responsibilities, ensuring smooth daily operations and accurate financial management. The ideal candidate will thrive in a fast-paced environment, demonstrating a proactive attitude, strong organizational skills, and a passion for maintaining precise financial records. In this role, you’ll be instrumental in supporting our team’s efficiency while managing essential accounting functions that uphold our commitment to transparency and compliance.

Responsibilities

· Handle office duties as needed. Only 4 staff members work at office and all but one is in the office on a daily basis. Open mail & distribute accordingly. Maintain a relatively minimal amount of general filing.

· In charge of all incoming and outgoing mails domestic or international, UPS/FedEx

· Coordinate with Residential Asset Manager purchase of gift certificates cost & allocation to properties.

· Prepare and process occasional PMI Management invoices/ through Yardi. Payable are processed through digital AP platform administer by senior account.

· Track, pay, and maintain organized records of Owners business and property related expenses.

· Complete the expense allocation of the vendors including: Purchase Power, BMI, certified accounting software supplies and postage meter.

· Calculate IT services provider) allocation of charges among PMI and three (3) residential properties.

· Assist in insuring 3 hourly paid worker time is being entered into Timeco and process payroll for one domestic employee.

· Track accuracy and timely process bills related to PMI office and homes.

· Act as point person in office for all billings and documents that must be reviewed by other staff members to ensure that it is timely circulated and returned to the appropriate staff member requiring same.

· Assist senior controller, when necessary, with all CHASE remote deposits for all commercial accounts. Walk-in deposit(s) for all PMI checks and other checks that didn’t go through remote deposit.

· Compile all credit card receipts prior to reconciling credit cards. Reconcile and complete PMI Mgt., Medici, Indian Hills, Solace, PMI Equities and PMI Recovery/Turbulence all allocations/distribution and the check summary.

· Credit card charges allocations, chart of account entries, and payment by entity that was responsible for paying the charge

· Collecting incoming mail from mailbox and routing to the individual who oversees the matter

· Track to ensure timely payment Property Taxes, homeowners-vehicles-umbrella, health & other insurance policies, concierge medical program, are paid on time.

· Monitor subscription services including internet, Netflix. Spectrum, Verizon, AI platforms, FasTrack, Wall Street Journal, ect. renewal dates and rate increases.

· Maintain Log sheet for all deliveries to PMI satellite office.

· Do errands when needed.

· Make deposits to EW Bank, Citibank and Chase (SSRT check) if they cannot be deposited remotely.

· Prepare spreadsheet for personal credit cards Chase & AmEx, DMV & Allstate insurance.

· Process pay checks for household staff & special checks for employees/miscellaneous for owner approval.

· Scan when necessary statements/Invoices/business correspondence related to third party property management company.

· Process as needed Indian Hills/Medici Vendor Invoice thru Avid or Yardi Pay.

· Send residential property rental payment checks, if received at office, to properties or scan and deposit checks Medici/VDS/Solace via FedEx

· Input information on Yardi software and cut checks for employee Monthly Reimbursement.

· Monitor owners Health Insurance and medical billing and match EOB for Scott and Rita’s account and process payments.

· General administrative office support such as quarterly investors distribution reports, document & spreadsheet requests. Assist when necessary the senior controller to Email investor status reports (Indian Hills) and mail checks

· Oversee office cleanliness and that it is being maintained in an orderly manner.

· Process return Amazon order/others

· Coordinate & Supervise owners admin tasks especially during the time they are on out of town assignments and overseas.

· Coordinate doctors’ and other appointments for owners.

· Purchase travel tickets and boarding pass printing when necessary.

· Do errands if house manager is absent.

· Placing food orders when necessary for owners’ meals.

· Coordinate as necessary with laundry service pick up and return of bed linens and clothes.

· Check indoor plants are being maintained.

· Monitor housekeeper is maintaining owners’ food pantry supplies and cleaning supplies are adequately stocked.

Skill sets – Well rounded accounting experience, excel, knowledge of Yardi or other property management software that will facilitate their rapid adoption of using Yardi, capable of multitasking and ad hoc problem-solving.

Pay: $25.00 - $30.00 per hour

Work Location: In person

Quick Apply

Refine Your Search

administrative services jobs in alhambra, ca

Administrative Assistant and Bookkeeper

Executive Assistant

Property Manager - Residential

Early Childhood Education, Lead Teacher - Sign-on bonus $1500

Consultant (Arts & Culture)

Residential Care Facility for the Elderly Administrative Assistant

Programs and Services Assistant

receptionist

Patient Access Rep II - Patient Access Contact Center - Breast Center - Full-Time, Remote Eligible, Days

Lead Patient Service Rep - Congress (Pasadena)

Administrative Assistant

HR Administrative Assistant

Automotive Dealer Inventory & General Office Clerk

Executive Assistant - Hybrid

Administrative Manager - Student Services

Office Operations Assistant

Surgery Scheduler - Ob/Gyn and L&D (Pasadena)

Senior Patient Service Rep - Fair Oaks (Pasadena)

Executive Assistant

Property Management Assistant

I want to receive the latest job alert for administrative services in alhambra, ca

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