Top 201 office assistant Jobs in american fork ut

Executive Assistant
Zaxis Inc. —Salt Lake City, UT
- $65,000 - $75,000 a year
- Email
- Microsoft Word
- Background check
- Microsoft Outlook
- Health savings account
- Disability insurance
Quick Apply
8d
Executive Assistant to Top-Producing Real Estate Agent
Wilde Real Estate —Orem, UT
- $50,000 - $70,000 a year
- Full-time
- Hybrid work
- Google Workspace
- Customer service
- Military
- Paid time off
- Flexible schedule
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Administrative Assistant
Village Capital and Investment —Draper, UT
- From $15 an hour
- Full-time
- Background check
- Google Workspace
- Office
- Health savings account
- Health insurance
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Administrative Assistant - Scheduling Specialist
Orem, Utah Psychology Office —Orem, UT
- $2,900 - $3,600 a month
- 8 hour shift
- Private practice
- Writing skills
- HIPAA
- Paid holidays
- Health insurance
Quick Apply
Probation Case Manager & Office Assistant
Vida Utah Inc —West Jordan, UT
- $19 - $21 an hour
- Part-time
- Background check
- Spanish
- Computer literacy
- Paid time off
- Professional development assistance
Quick Apply
6d
Receptionist/Financial Assistant
Thompson Orthodontics —Orem, UT
- $17 - $20 an hour
- Full-time
- Dental office
- Customer service
- Administrative experience
- Health insurance
- Paid time off
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Executive and Personal Assistant
Confidential —Alpine, UT
- From $60,000 a year
- Full-time
- Mid-level
- Office
- Organizational skills
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General Secretary - Attendance
Alpine School District —American Fork, UT
- $21.93 - $24.65 an hour
- Contract
- 18 years or older
- Mid-level
- Office
2d
General Secretary - Secondary
Alpine School District —American Fork, UT
- $21.93 - $24.65 an hour
- Contract
- Mid-level
- Office
- High school diploma or GED
2d
Operations Administrative Assistant (Bucked Up)
DAS Labs, LLC —American Fork, UT
- $20 - $25 an hour
- Full-time
- Inventory management
- Office
- Administrative experience
- Health savings account
- Paid holidays
Quick Apply
Office Assistant and Entry Level Human Resources Specialist (HR Specialist)
Law Firm of Randall & Johnson —American Fork, UT
- $16 - $20 an hour
- Full-time
- Hybrid work
- Microsoft Excel
- Computer literacy
- English
- Paid holidays
- Health insurance
Office Manager & Executive Assistant
EasyPost —Lehi, UT
- $30 - $35 an hour
- Full-time
- Google Workspace
- Inventory management
- Mid-level
- Health insurance
- Dental insurance
Receptionist
Ken Garff American Fork Chevrolet —American Fork, UT
- Full-time
- 18 years or older
- Dealership
- High school diploma or GED
- Paid training
- AD&D insurance
5d
Receptionist
The Children's Center —Lehi, UT
- $17 - $18 an hour
- Monday to Friday
- Background check
- Spanish
- English
- Health savings account
- Paid holidays
12d
Front Desk Receptionist - Family Practice & Women's Health
Helix Springs Family Care —Lehi, UT
- $16 - $19 an hour
- Part-time
- Organizational skills
- In-person
- Medical terminology
- Tuition reimbursement
- Employee assistance program
Quick Apply
8d
Part-Time Bookkeeper / Administrative Assistant
MIT Experts —Orem, UT
- $17 - $25 an hour
- Part-time
- Hybrid work
- Background check
- Google Workspace
- Computer literacy
- Flexible schedule
Quick Apply
12d
Project Manager / Office Assistant
Uptown Drapes —Lindon, UT
- From $24 an hour
- Full-time
- Google Workspace
- Office
- Computer skills
- Health insurance
- Dental insurance
Quick Apply
8d
Office Receptionist / Secretary
TruRinse Carpet Cleaning —Lindon, UT
- $16 - $18 an hour
- Part-time
- Office
- In-person
- Entry level
- Employee discount
Quick Apply
7d
Receptionist
Spring Gardens Assisted Living —Lindon, UT
- $16 an hour
- Part-time
- Microsoft Excel
- Typing
- Entry level
Quick Apply
1d
Secretary
Innovstrike solutions —Provo, UT
- $17.50 - $35.00 an hour
- Full-time
- Bilingual
- Google Workspace
- Microsoft Outlook
- On-the-job training
Quick Apply

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office assistant jobs near american fork ut

Executive Assistant

Zaxis Inc. -
Salt Lake City, UT

Quick Apply

Job Details

Full-time
$65,000 - $75,000 a year
8 days ago

Benefits

Health savings account
Disability insurance
Health insurance
Dental insurance
401(k)
Tuition reimbursement
Paid time off
401(k) 10% Match
Vision insurance
401(k) matching
Professional development assistance
Retirement plan

Qualifications

Microsoft Word
Microsoft Outlook
Process improvement
Executive administrative support
Bachelor's degree
SharePoint

Full Job Description

Job Summary

Zaxis Inc. is hiring an Executive Assistant to be the operational backbone of our leadership team. This is not a calendar-and-coffee role. We need a true operator who designs processes, audits them, and makes sure nothing falls through the cracks. You will report to the VP of Operations and take direction from the full executive team, including the CEO. You will be exposed to financials, pricing, and strategic plans, so discretion is non-negotiable. We are a 25-year-old US-based precision manufacturer in Salt Lake City that competes on engineering depth and operational discipline. We need someone who matches that standard.

This is an on-site, full-time, hourly role at $25 to $30 per hour ($52,000 to $62,400 annualized), with a realistic total compensation package of $80,000 to $100,000+ once our 30% target bonus, 10% 401(k) match, 100% employer-paid healthcare, dental, and vision, long-term disability, tuition reimbursement, and PTO are included.

Duties
- Design, document, and audit recurring operational processes (expense reconciliation, vendor onboarding, contract renewals, ISO 9001 records, customer-facing communications) and improve them on a regular cadence.

- Manage complex calendars, travel, and expenses for the executive team. Protect their focus time and surface scheduling conflicts before they become problems.

- Prepare meeting agendas, capture decisions and action items, and follow up until tasks close. Own the loop, don't just take notes.

- Draft, proofread, and edit executive correspondence, board materials, customer letters, and internal communications to a polished, error-free standard.

- Reconcile and analyze data across systems (ERP, accounting, CRM). Flag discrepancies, run monthly audit checks, and produce reports leadership can act on.

- Triage executive inboxes and incoming requests. Route to the right owner, draft holding responses, and escalate only what genuinely needs the executive's attention.

"Your one-page cover letter should describe a process you have designed or audited, with the measurable result. Open the letter with the phrase "I read the full job description." If you used AI to apply or author the cover letter or complete the assessment, please indicate which platform you used and why. Please send your cover letter to [email protected]

- Coordinate cross-functional projects with engineering, sales, operations, and accounting. Keep stakeholders aligned and deliverables on schedule.

- Handle confidential information (personnel, financials, customer pricing, strategic plans) with absolute discretion.

- Support office operations as needed: vendor coordination, supply ordering, visitor logistics, and event planning for company meetings and tradeshows.

- 3 to 7 years of experience as an Executive Assistant, Operations Coordinator, Chief of Staff, or similar role supporting senior leadership in a fast-paced environment.

- Demonstrated process orientation: you have designed or audited at least one recurring business process and can describe the measurable result. A writing sample and process example will be part of the interview.

- Sharp writing: strong grammar, spelling, and the judgment to know when a paragraph needs cutting in half.

- Strong math and data sense: comfortable in Excel building reconciliations, pivot tables, and audit checks. Able to spot a discrepancy in a 200-row report.

- Excellent attention to detail. The kind of person who catches the misnamed file, the duplicate invoice, the calendar conflict no one else noticed.

- Disciplined prioritization across multiple stakeholders. The ability to hold the line on priorities and communicate clearly when something has to wait.

- Fluent in Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams, SharePoint) and comfortable learning new business systems. Experience with an ERP or accounting platform (QuickBooks, NetSuite, Odoo, or similar) is a strong plus.

- A genuine interest in how the business runs: what we build, how we make money, how engineering and sales and operations fit together. We want someone who wants to understand the whole machine, not just their corner of it.

Pay: $65,000.00 - $75,000.00 per year

Benefits:

401(k)
401(k) matching
Dental insurance
Health insurance
Health savings account
Paid time off
Professional development assistance
Retirement plan
Tuition reimbursement
Vision insurance

Education:

Bachelor's (Required)

Location:

Salt Lake City, UT 84119 (Preferred)

Work Location: In person

Quick Apply

Refine Your Search

office assistant jobs in american fork ut

Executive Assistant

Executive Assistant to Top-Producing Real Estate Agent

Administrative Assistant

Administrative Assistant - Scheduling Specialist

Probation Case Manager & Office Assistant

Receptionist/Financial Assistant

Executive and Personal Assistant

General Secretary - Attendance

General Secretary - Secondary

Operations Administrative Assistant (Bucked Up)

Office Assistant and Entry Level Human Resources Specialist (HR Specialist)

Office Manager & Executive Assistant

Receptionist

Receptionist

Front Desk Receptionist - Family Practice & Women's Health

Part-Time Bookkeeper / Administrative Assistant

Project Manager / Office Assistant

Office Receptionist / Secretary

Receptionist

Secretary

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