Top 31 Administrator Jobs in Ames, Ia

Superintendent Administrative Assistant
Boone Community School District —Boone, IA
- Full-time
- Microsoft Outlook
- Customer service
- Mid-level
- Dental insurance
- Vision insurance
10d
Project Assistant
Story Construction —Ames, IA
- Full-time
- Construction site
- Pass drug screening
- Mid-level
- AD&D insurance
- Paid holidays
Quick Apply
10d
Driver Fitness Administrative Assistant 2
State of Iowa —Ankeny, IA
- Full-time
- Background check
- Mid-level
- Administrative experience
- Paid holidays
- Health insurance
10d
Maintenance & Inspection Planning Coordinator II
Alliant Energy —Ames, IA
- $23.40 an hour
- Full-time
- Background check
- Microsoft Outlook
- Pass drug screening
- Health insurance
- Tuition reimbursement
2d
Dental Office Administrator
Boone Family Dentistry —Boone, IA
- $18 - $25 an hour
- Email
- Dental office
- In-person
- Entry level
- Paid training
- Continuing education credits
Quick Apply
1d
Administrative Assistant Trailer Dealership
Hale Trailer —Huxley, IA
- Urgently hiring
- Dealership
- Computer literacy
- Pass drug screening
- Health insurance
- Dental insurance
6d
Certified Medical Assistant (CMA) - Clinical & Admin Support
Central Iowa Family Institute —Ankeny, IA
- $18 - $20 an hour
- Full-time
- Microsoft Word
- Private practice
- Spanish
- Paid holidays
- Health insurance
Quick Apply
Fulfillment and Administrative Associate
Accord Technologies —Ames, IA
- $15 - $18 an hour
- Part-time
- Google Workspace
- Office
- Microsoft Office
Quick Apply
Docketing Administrator (100% Remote)
Capstone Search Partners —Ames, IA
- $60,000 - $80,000 a year
- Full-time
- Remote
- 5 years
- Research
- Data entry
Quick Apply
Administrative Assistant - Morris Elementary (ANTICIPATED)
Bondurant-Farrar Community School District —Bondurant, IA
- Full-time
- Office
- Public school
- Elementary school
2d
Legal Administrative Assistant - Real Estate
Fredrikson —Ames, IA
- Monday to Friday
- Hybrid work
- Mid-level
- Microsoft Office
- Contracts
- Free parking
- Profit sharing
Shared Services Coordinator
Baker Group —Ankeny, IA
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- 401(k)
- Referral program
Quick Apply
1d
Administrative Assistant II - Temporary
Iowa State University —Ames, IA
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Customer service
2d
Office Manager
The Lauridsen Group —Ankeny, IA
- Extended hours
- Writing skills
- Mid-level
- Office
19h
Administrative Services Specialist
P1 Service LLC —Ankeny, IA
- Online Application
- 5 years
- Mid-level
- Office
- Wellness program
- Health savings account
Quick Apply
ADMINISTRATIVE COORDINATOR
Honoring Opportunities For Personal Empowerment —Ankeny, IA
- Part-time
- Google Workspace
- Computer literacy
- Mid-level
Quick Apply
1d
Dollar Fresh Office Manager
Hy-Vee Inc —Nevada, IA
- Part-time
- Basic math
- No high school diploma
- Mid-level
Executive Director
Ankeny Art Center —Ankeny, IA
- $55,000 - $62,000 a year
- Weekends as needed
- Public speaking
- Bachelor's degree
- Mentoring
Quick Apply
4d
Administrative Assistant
Casey's —Ankeny, IA
- $18 - $20 an hour
- Basic math
- Administrative experience
- High school diploma or GED
- 401(k)
- Opportunities for advancement
Office Coordinator
Culligan Ultrapure, Inc —Boone, IA
- $20 an hour
- ERP systems
- Mid-level
- Office
- Paid holidays
- Health insurance
Quick Apply
10d

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Superintendent Administrative Assistant

Boone Community School District -
Boone, IA

Apply Now

Job Details

Full-time
10 days ago

Benefits

Dental insurance
Vision insurance
Life insurance

Qualifications

Organizing events
Office supply management
Visitor query response
Computer operation
Job board recruitment
Confidential information handling
Google Drive
Office activity coordination
Microsoft Outlook
Social media post writing
HR communication
Customer service
Spreadsheets
Filing
Executive administrative support
Mid-level
Data summary reports
Employee data management
Analysis skills
Data management
Fax machines
Content development
Staff training
Office supply ordering
Parent communication in school administration
Organizational skills
Compliance support tasks
Content implementation
Gmail
Faxing

Full Job Description

BCSD SUPERINTENDENT ADMINISTRATIVE ASSISTANT JOB DESCRIPTION

Title: Superintendent Administrative Assistant

Status: Hourly

Reports To: Superintendent

Pay Schedule: CO

Prepared/Revised Date: 2026

Work Year: 12 months (potential for flexibility during summer)

Benefits: Health, Dental, Vision, Term Life Insurance available.

SUMMARY:

The Administrative Assistant to the School Superintendent plays a crucial role in ensuring the smooth operation of the Superintendent's office. This position requires an individual with high integrity, a strong commitment to confidentiality, initiative, critical thinking, and the ability to solve problems independently. This position also requires an ability to manage multiple tasks, schedules and prioritize effectively with attention to detail and accuracy.

EDUCATION AND RELATED WORK EXPERIENCE:

Postsecondary degree preferred.
Experience as an administrative assistant and customer service/office management preferred.
Communications/Marketing experience preferred.

TECHNICAL SKILLS, KNOWLEDGE, AND ABILITIES:

Integrity: Demonstrated ability to handle sensitive information with the highest level of integrity and confidentiality.

Initiative: Proactive approach to tasks, with the ability to anticipate needs and take independent action.

Critical Thinking: Strong analytical skills with the ability to think critically and solve problems effectively.

Communication: Excellent verbal and written communication skills.

Organization: Strong organizational skills with the ability to manage multiple tasks, multiple schedules, and priorities effectively with attention to detail and accuracy.

Technology: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.

Collaboration: Ability to interact and work effectively and cooperatively with people from diverse ethnic and educational backgrounds while maintaining a high degree of independence.

Customer service oriented: Strong customer service and public relations skills with the ability to diffuse and manage volatile and stressful situations.

Compliance driven: Ability to promote and follow all school district, building, and departmental policies and state of Iowa laws.

MATERIALS AND EQUIPMENT OPERATING KNOWLEDGE:

Operating knowledge of and experience with personal computers.
Operating knowledge of and experience with Google (Mail, Calendar, Drive).
Operating knowledge of and experience with typical office equipment, such as telephones, copier, fax machine, email, etc.

ESSENTIAL DUTIES AND RESPONSIBILITIES: Listed below are the essential tasks required for this job.

Job Tasks Descriptions

1. Assist office staff with greeting and welcoming staff, parents, community members, district staff and visitors to the school. Provide information, answer inquiries and assist visitors. Provide oral and written support and interpretation for parents, students, district personnel and community members as needed.

2. The Administrative Assistant duties for Superintendent's office include:

Coordinates the Central Office administrators' calendars with known events and schedules.
Make appointments, conferences, meetings, and interviews when necessary for the Superintendent.
Coordinates in the preparation of the Board of Education agenda as needed.
Obtains, gathers, and organizes pertinent data as needed and compiles it into a usable form, such as staff directory, board and student policies, and school calendar.
Serves as the recording secretary for various district committees.
- Collaborates on communication, projects, and responsibilities with the Superintendent.
- Processes other communications as presented by the Superintendent.
Assist with ordering and organizing materials, reports, and testing schedules for district-wide assessments.
Assist with compiling and/or entering data for state reports.
Compile and organize assessment and/or survey data using spreadsheets.
Assist with planning and materials for district-wide professional learning.
Maintains and updates district intranet.

The Human Resources duties include::

Keeps a schedule of events, meetings, conferences, interviews related to human resources.
Maintain personnel files including years of service, evaluation schedule and filing.
Orders supplies and material as needed to conduct the affairs of the Human Resource and Business office.
Posts personnel openings internally and externally.
Places advertisements for employment within the district and on the Iowa online system.
Prepares applicant materials for review prior to applicant's selection and review for employment.
Maintains record of applicant interviews as required by district policy.
Checks off on a yearly basis certified and noncertified staff evaluations.
Helps certified and noncertified staff to access their personnel files.
Processes applications and maintains an updated list of certified and non-certified substitutes.
Tracks and notify staff regarding mandatory training requirements and licensure.
Coordinate year-end staff recognitions.
Coordinate yearly employment fairs and/or other events.
Primary HR contact facilitating hiring processes.

The Public Relations duties include:

Create and maintain content for district social media sites.
Coordinate District Surveys.
Annual Report Development and Coordination.

18. Perform other duties as assigned.

PHYSICAL REQUIREMENTS AND WORKING CONDITIONS:

PHYSICAL ACTIVITIES

Amount of Time

None

Under 1/3

1/3 to 2/3

Over 2/3

Stand

Walk

Sit

Use hands to finger, handle or feel

PHYSICAL ACTIVITIES

Amount of Time

None

Under 1/3

1/3 to 2/3

Over 2/3

Reach with hands and arms

Climb or balance

Stoop, kneel, crouch, or crawl

Talk

Hear

Taste

Smell

WEIGHT AND FORCE DEMANDS

Amount of Time

None

Under 1/3

1/3 to 2/3

Over 2/3

Up to 10 pounds

Up to 25 pounds

Up to 50 pounds

Up to 100 pounds

More than 100 pounds

MENTAL FUNCTIONS

Amount of Time

None

Under 1/3

1/3 to 2/3

Over 2/3

Compare

Analyze

Communicate

Copy

Coordinate

Instruct

Compute

Synthesize

Evaluate

Use Interpersonal Skills

Compile

Negotiate

WORK ENVIRONMENT

Amount of Time

None

Under 1/3

1/3 to 2/3

Over 2/3

Wet or humid conditions (non-weather)

Work near moving mechanical parts

Work in high, precarious places

Fumes or airborne particles

Toxic or caustic chemicals

Outdoor weather conditions

Extreme cold (non-weather)

Extreme heat (non-weather)

Risk of electrical shock

Work with explosives

Risk of radiation

Vibration

VISION DEMANDS

REQUIRED TO PERFORM ESSENTIAL FUNCTIONS OF THE JOB

No special vision requirements

Close vision (clear vision at 20 inches or less)

Distance vision (clear vision at 20 feet or more)

Color vision (ability to identify and distinguish colors)

Peripheral vision

Depth perception

Ability to adjust focus

NOISE LEVEL

Level of noise typical in the work environment for this job

Very quiet

Quiet

Moderate

Loud

Very loud

Boone Community School District is an equal opportunity employer. If you have questions or a grievance, contact the BCSD Equity Coordinator Mrs. Jill Janes, [email protected], at BCSD, 500 7th Street, Boone, Iowa 50036; (515) 433-0750.

Apply Now

Refine Your Search

administrator jobs in ames, ia

Superintendent Administrative Assistant

Project Assistant

Driver Fitness Administrative Assistant 2

Maintenance & Inspection Planning Coordinator II

Dental Office Administrator

Administrative Assistant Trailer Dealership

Certified Medical Assistant (CMA) - Clinical & Admin Support

Fulfillment and Administrative Associate

Docketing Administrator (100% Remote)

Administrative Assistant - Morris Elementary (ANTICIPATED)

Legal Administrative Assistant - Real Estate

Shared Services Coordinator

Administrative Assistant II - Temporary

Office Manager

Administrative Services Specialist

ADMINISTRATIVE COORDINATOR

Dollar Fresh Office Manager

Executive Director

Administrative Assistant

Office Coordinator

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