Top 13 Special events coordinator Jobs in Ames Ia

High School Administrative Assistant
Boone Community School District —Boone, IA
- Full-time
- High school
- Computer literacy
- English
- Dental insurance
- Life insurance
5d
Middle School Receptionist/Secretary
Boone Community School District —Boone, IA
- Full-time
- Computer literacy
- English
- Office
- Dental insurance
- Vision insurance
6d
Undergraduate Recruitment Coordinator II
Iowa State University —Ames, IA
- Full-time
- Mid-level
- Driver's License
- University
- Disability insurance
- Health insurance
Administrative Assistant
First United Methodist Church —Nevada, IA
- $17 - $20 an hour
- Part-time
- Background check
- Microsoft Excel
- English
- Paid time off
- Retirement plan
Quick Apply
Talent Outreach-Intern Program Coordinator
Baker Group —Ankeny, IA
- Full-time
- Microsoft Outlook
- Office
- 3 years
Quick Apply
5d
Catering Server At Farmhouse Catering
Farmhouse Catering —Nevada, IA
- $10 - $13 an hour
- Part-time
- Communication skills
- Entry level
- Mileage reimbursement
Quick Apply
14d
Evening/2nd Shift Custodian
Boone Community School District —Boone, IA
- Full-time
- Classroom
- Customer service
- Maintenance
Work Study - Design Lab & Social Media Supervisor
Des Moines Area Community College —Ankeny, IA
- $12.50 an hour
- Part-time
- Management
- Inventory management
- Computer literacy
12d
Work Study - Tool and Die Lab Assistant
Des Moines Area Community College —Ankeny, IA
- $12.50 an hour
- Part-time
- Laboratory
- Computer literacy
- University
6d
Secondary Special Education Teacher
Boone Community School District —Boone, IA
- Full-time
- Classroom
- Management
- Teaching Certification
7h
Trail Point Assistant Swim Coach
Des Moines Area Community College —Ankeny, IA
- $19 an hour
- Temporary
- CPR Certification
- Basic math
- Mid-level

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High School Administrative Assistant

Boone Community School District -
Boone, IA

Apply Now

Job Details

Full-time
5 days ago

Benefits

Dental insurance
Life insurance

Qualifications

Office supply management
Student supervision
Employee onboarding
Visitor query response
Computer operation
Staff supervision
Confidential information handling
Google Drive
Inventory records
Workflow management (operations management method)
Incident report management
Computer literacy
Intake
Staff scheduling
Filing
Executive administrative support
English
Purchase order management
Refund processing
Security system
Databases
High school diploma or GED
Social media platforms
Invoice payment processing
Data management
Task prioritization
Fax machines
Staff training
Parent communication in school administration
Organizational skills

Full Job Description

Boone Community School District's mission is to foster academic and extracurricular excellence through the Portrait of a Graduate pillars. We are committed to providing every student with rigorous and enriching educational opportunities within a safe, supportive, and collaborative environment. Our goal is to nurture the development of productive, caring, and engaged citizens who are equipped to thrive in a dynamic world. We are not only committed to being an equal opportunity employer, but also actively strives to create a diverse workforce that reflects the demographics of its students and community, prioritizing a variety of backgrounds, perspectives, and skills within its teams. Expect the BEST...Achieve SUCCESS!

Title: High School Administrative Assistant

Status: Non-Exempt, Hourly

Reports To: Building Principal

Pay Schedule: Administrative Clerical

Contract: 197 Days

Benefits: Health, Dental, Vision, and Term Life Insurance available.

SUMMARY:

Responsible for the smooth and efficient operation of the school administrative office. Ensure that all of the following duties are completed in a timely and competent manner, personally or by delegation.

EDUCATION AND RELATED WORK EXPERIENCE:

High school diploma or equivalent.
Experience in secretarial work, computer skills, and customer service/office management preferred.

TECHNICAL SKILLS, KNOWLEDGE, AND ABILITIES:

Oral and written communication skills and English language skills.
Interpersonal relations skills.
Personal computer, digital resources, and social media.
Strong customer service and public relations skills.
Critical thinking and problem solving skills.
Organizational skills.
Ability to maintain confidentiality in all aspects of the job.
Ability to manage multiple priorities.
Ability to manage multiple tasks with frequent interruptions.
Ability to diffuse and manage volatile and stressful situations.
Ability to interact and work effectively and cooperatively with people from diverse ethnic and educational backgrounds.
Ability to promote and follow building and departmental policies
Apply and follow all school district policies and state of Iowa laws.

MATERIALS AND EQUIPMENT OPERATING KNOWLEDGE:

Operating knowledge of and experience with personal computers.
Operating knowledge of and experience with Google (Mail, Calendar, Drive).
Operating knowledge of and experience with typical office equipment, such as telephones, copier, fax machine, email, etc.

ESSENTIAL DUTIES AND RESPONSIBILITIES: Listed below are the essential tasks required for this job.

Job Tasks Descriptions

Assist office staff with greeting and welcoming staff, students, parents, community members, district staff and visitors to the school. Provide information, answer inquiries and assist visitors. Provide oral and written support and interpretation for parents, students, district personnel and community members as needed.

Provide comprehensive administrative support to building administrators by managing schedules, coordinating meetings/events, and formatting core communications including correspondence, newsletters, handbooks, reports, website, and social media.

Support building security procedures by monitoring the main entrance via the Raptor system, greeting authorized visitors, managing security codes, and executing key/fob check-out logs.

Provide office backup support during administrative absences by executing behavioral intake, managing student placement in the office, and documenting incident files at the direction of the principal.

Monitor the substitute management system to ensure the complete staffing of the school. Ensure confidentiality of all personnel data.

Manage office workflow including training, planning, assigning and directing of necessary activities. Assist with the scheduling of classified staff and building substitutes. Develop, update, communicate and implement office and workroom procedures and equipment.

Collects fees and/or funds from student events (e.g. field trips, uniforms, ticket sales, yearbooks, dances, fundraisers, student fee money, etc.) for the purpose of ensuring the accuracy and timely completion of transactions.

Maintains a variety of computerized and manual records, files, and department databases (e.g. information packets, rosters/listings, calendars, outstanding supply orders, etc.) for the purpose of documenting activities, providing reliable information and complying with district, state and federal requirements.

Maintains inventory of supplies and materials (e.g. forms, office supplies, etc.) for the purpose of ensuring items' availability.

Orients new campus personnel regarding appropriate school and district practices (e.g. directions, building procedures, etc.) for the purpose of effectively assimilating new personnel into campus operations.

Oversee student workers to develop their office skills and ensure compliance with established building policies and procedures.

Processes a variety of fiscal information (e.g. incoming invoices, purchase orders/requisitions, refund requests, special payment requests, student fees, cash receipts, AR invoicing, statements, etc.) for the purpose of updating information, transmitting information and/or complying with district, state and federal requirements.

Assists other personnel for the purpose of supporting them in the completion of their work activities.

Supports principal and other administrative personnel for the purpose of assisting with their administrative functions.

Ensure that the office operates in an effective and safe manner at all times.

Process and submit purchase requisitions for building staff as requested.

Perform other duties as assigned.

Boone Community School District is an equal opportunity employer. If you have questions or a grievance, contact the BCSD Equity Coordinator Mrs. Jill Janes, [email protected], at BCSD, 500 7th Street, Boone, Iowa 50036; (515) 432-0750.

Apply Now

Refine Your Search

special events coordinator jobs in ames ia

High School Administrative Assistant

Middle School Receptionist/Secretary

Undergraduate Recruitment Coordinator II

Administrative Assistant

Talent Outreach-Intern Program Coordinator

Catering Server At Farmhouse Catering

Evening/2nd Shift Custodian

Work Study - Design Lab & Social Media Supervisor

Work Study - Tool and Die Lab Assistant

Secondary Special Education Teacher

Trail Point Assistant Swim Coach

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