Top 25 Desk coordinator Jobs in Amherst, Ma

Office Coordinator
Spinoso Real Estate Gro —Hadley, MA
- $55,000 - $67,000 a year
- Weekends as needed
- 5 years
- Word processing
- Computer literacy
Patient Service/Front Desk Coordinator
MyEyeDr. —Amherst, MA
- $15.45 - $20.15 an hour
- Weekends as needed
- Administrative experience
- Computer skills
- Communication skills
- Paid holidays
- Health insurance
Patient Service/Front Desk Coordinator Part Time
MyEyeDr. —Northampton, MA
- $15.45 - $20.15 an hour
- Part-time
- Administrative experience
- Computer skills
- Communication skills
Clerk IV (Main Office Coordinator)
University of Massachusetts Amherst —Amherst, MA
- Full-time
- Laboratory
- Google Workspace
- Microsoft Access
3d
Medical Receptionist/Front Desk
Synergy Physical Therapy —Northampton, MA
- $18 - $20 an hour
- Part-time
- Computer literacy
- Windows
- High school diploma or GED
- Paid time off
Quick Apply
3d
CDC Coordinator
Mount Holyoke College —South Hadley, MA
- $21.44 - $24.05 an hour
- Online Application
- Computer literacy
- Mid-level
- Office
- Disability insurance
- Health insurance
6d
Coordinator for Development
Amherst College —Amherst, MA
- $31.25 - $32.70 an hour
- Weekends as needed
- Google Workspace
- Mid-level
- Office
Clinical Operations Coordinator - Records
Transhealth —Florence, MA
- From $26 an hour
- Full-time
- Hybrid work
- Background check
- Administrative experience
- High school diploma or GED
- Health savings account
- Health insurance
Quick Apply
4d
Casual Facilities Service Center Assistant
Amherst College —Amherst, MA
- $16 - $18 an hour
- Part-time
- Google Workspace
- Basic math
- High school diploma or GED
Scheduling Coordinator
Caring Health Center —Springfield, MA
- $19.23 - $24.00 an hour
- Full-time
- Bilingual
- Computer literacy
- High school diploma or GED
Coordinator, Strategic Engagement & Alumni Relations
Amherst College —Amherst, MA
- $23.10 - $25.75 an hour
- Full-time
- Mid-level
- Office
- Administrative experience
Patient Coordinator
Benevis —Springfield, MA
- $19 - $23 an hour
- Full-time
- Dental office
- High school diploma or GED
- Experience working with children
- Paid holidays
- Health insurance
2d
Patient Coordinator
West Brookfield Dental —West Brookfield, MA
- $22 - $25 an hour
- Full-time
- Dental office
- HIPAA
- Communication skills
- Paid holidays
- Health insurance
Quick Apply
Call Center Coordinator
Caring Health Center —Springfield, MA
- $19.23 - $24.00 an hour
- Full-time
- Word processing
- Computer literacy
- English
6d
Orthodontic Patient Coordinator
Simply Orthodontics —Ludlow, MA
- $20 - $24 an hour
- Part-time
- Dental office
- HIPAA
- Communication skills
Quick Apply
Acc Payable Coordinator
Caring Health Center —Springfield, MA
- $45,000 - $60,000 a year
- Extended hours
- Mid-level
- Office
- Finance
Front Operations Patient Coordinator
Caring Health Center —Springfield, MA
- $19.23 - $24.19 an hour
- Weekends as needed
- Bilingual
- Word processing
- Computer literacy
Treatment Coordinator
Passion Dental LLC —Holyoke, MA
- $24 - $32 an hour
- Full-time
- Bilingual
- Dental office
- Mid-level
- Opportunities for advancement
Quick Apply
5d
DIGITAL LEARNING ANALYST (NON-BARGANING POSITION)
Springfield Public Schools —Springfield, MA
- $60,295 - $76,564 a year
- Email
- Computer science
- Computer Science
- Public speaking
- Opportunities for advancement
14d
Property Success Manager
Matter Health —Springfield, MA
- $75,000 - $80,000 a year
- Full-time
- Hybrid work
- Mid-level
- Driver's License
- Bachelor's degree
- Health savings account
- Paid holidays
Quick Apply

I want to receive the latest job alert for desk coordinator in amherst, ma

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

desk coordinator jobs near amherst, ma

Scheduling Coordinator jobs in Springfield, MA

Patient Coordinator jobs in Springfield, MA

Property Manager jobs in Springfield, MA

Medical Receptionist jobs in Northampton, MA

Senior Office Coordinator jobs in Camillus, NY

Senior Office Coordinator jobs in Los Angeles, CA

Senior Office Coordinator jobs in San Francisco, CA

Part Time Office jobs in Naples, FL

Humboldt Senior Resource Center jobs in Fortuna, CA

Senior Office Coordinator jobs in Houston, TX

Office jobs in Zionsville, IN

Part Time Teen Office jobs in Chicago, IL

Event Coordinator jobs in Atlanta, GA

It Help Desk jobs in Stafford, VA

Front Desk Coordinator jobs in Brandon, FL

Front Desk Coordinator jobs in Hawley, PA

Front Desk Coordinator jobs in Hingham, MA

Front Desk Coordinator jobs in Mechanicsville, MD

Front End Developer jobs in Sacramento, CA

Facilities Assistant jobs in Orange County, CA

Office Coordinator

Spinoso Real Estate Gro
Hadley, MA

Apply Now

Job Details

Full-time
$55,000 - $67,000 a year

Qualifications

Computer operation
Accounts receivable management
Word processing
Computer literacy
Typing
Faxing
Quality data entry

Full Job Description

The Office Coordinator provides support to the mall management team as well as the corporate office, including management, operations, marketing, specialty leasing and the leasing manager.

Essential Duties & Responsibilities

Greets visitors, customers, tenants, and vendors; screening, handling, or directing them to the appropriate area or person as needed.
Communicates issues or problems to the appropriate person for resolution.
Answers and screens management office telephone calls; routes appropriately
Composes and types of routine correspondence
Organizes and maintains the file system and files correspondence and other records.
Coordinates the manager's schedule and makes appointments.
Arranges and coordinates travel schedules and reservations as needed.
Routes incoming mail to the appropriate people
Prepares outgoing mail and correspondence, including e-mails and faxes.
Orders and maintains supplies and arranges for equipment maintenance.
Maintains a current and up-to-date Tenant Contact List in Yardi
Maintains a current and up-to-date insurance certificate for each Tenant, Licensee, Vendor and Contractor
Assists in answering questions to facilitate the completion of required mall reports, including data and information gathering, formatting, or proofing.

Assist corporate team with data entry to maintain integrity of Yardi database.
- As directed by the General Manager, prepare new vendor set up (or changes for existing vendors), and promptly collect vendors’ completed W-9’s
- Review invoices received through AvidXChange workflow for accuracy and ensure appropriate discounts are applied, as well as correct coding assigned to appropriate expense accounts.
- Update P-Card log and e-mail to the General Manager and P-Card Administrator (Corporate AP Specialist) for review and payment
Assist corporate team with collecting outstanding balances for tenants at the property.
- Review cash receipts on the bank’s on-line portal and apply to tenant ledgers in Yardi.
- Review Yardi tenant ledgers/AR reports to ensure that monthly recurring and annually adjusted charges are consistent with leases/licenses.
- Work with Corporate Lease Administrator to prepare, document and secure approval for billing adjustments as necessary including any adjustments for utilities, bankruptcies, or write-offs.
- Provide support and data to Corporate Accounting team to facilitate preparation of monthly accounting entries.
- Make direct contact with tenants via e-mail or phone regarding outstanding balances; prepare any notices required by the lease and provide documentation such as tenant history reports to resolve any questions; update the tenant aging report with comments regarding collections.
- Collect tenant sales reports and enter sales data into Yardi database.
- Assist the General Manager with monthly reviews of Rent Roll and other reports as needed and provide Corporate Lease Administrator with information necessary to address discrepancies.
- Make bank deposits promptly for all checks received in the mall office.
Perform other duties as assigned.
- Maintain Client confidence and protect operations by keeping financial information confidential.
- Maintain positive relationships with clients and tenants.
- If the property sells gift cards or other goods/services, provide support to Corporate AP Specialist to manage and reconcile bank accounts.
- Assist Specialty Leasing with Lease Plan updates and Holiday locations.
- Provide data/information/support to the Corporate Accounting department when necessary for ad hoc reporting requirements.

Education & Experience Requirements

Associate degree or two (2) years related experience and/or training and three (3) to five (5) years administrative/office experience in a fast-paced environment, or equivalent combination of education, training, and experience.

Knowledge & Skills Requirements

Experience with Accounts Receivable and Accounts Payable
Strong interpersonal skills, strong written and verbal communication skills, and the ability to handle multiple tasks.
Proficient in computer usage and the ability to easily develop proficiency in all software utilized or introduced for use by individuals in this position, intermediate to expert knowledge of Word, Excel, and data entry skills.
Social Media skills including Facebook, Twitter and maintenance of websites and other social platforms are a plus.

Demonstrated ability to multi-task, prioritize and meet deadlines.
Strong organizational skills
Ability to read and write English fluently, proficiency in other languages a plus.
Ability to work within a team and with a variety of personality types.
Ability to interact effectively with all levels of management.
Well-developed interpersonal and communication skills
Demonstrated self-initiative, exhibiting initiative, confidence, professionalism, and maturity.
Good judgment and continual attention to detail
Dependable and flexible
Ability to occasionally work nights, weekends, or holidays if requested.

Physical Requirements

The following are the physical requirements required to be performed with or without reasonable accommodation.

Mobility:
- Ability to move around within the office and other areas of the mall.
- Walking or standing for extended periods, as needed.
- Ability to bend, stoop, climb and reach, as needed.
Manual Dexterity:
- Capability to operate office equipment, including, but not limited to computers, printers, fax machine, postage machine, phones, and radios.
- Ability to handle and manipulate paperwork, files, and office supplies.
Vision:
- Clear vision to read and review documents, emails, and other communication materials.
- Ability to operate a computer and other electronic devices.
Hearing:
- Ability to hear and understand verbal communication in person, over the phone, and during meetings.
Communication:
- Effective verbal and written communication skills to interact with management, team members, visitors, and vendors in-person, electronically and virtually.
Lifting and Carrying:
- Capability to lift and carry office supplies, boxes, or other materials, typically up to 20 pounds.
Sitting:
- Prolonged periods of sitting while working at a desk or during meetings.
Stamina:
- Endurance to handle the demands of a fast-paced environment and the ability to manage multiple tasks.

Disclaimer: This job description is not all inclusive. Other duties and responsibilities may be required.

EEO Statement: Spinoso Real Estate Group is an equal opportunity employer and is committed to providing a work environment that is free from discrimination and harassment. We value diversity and inclusion and believe that a diverse workforce enhances our ability to provide innovative solutions to our customers. We comply with the Americans with Disabilities Act (ADA) and will provide reasonable accommodations for qualified individuals with disabilities throughout the recruitment process. If you require accommodations for any part of the application and hiring process, please notify the Human Resources Department at 315-425-1000. Reasonable accommodation will be determined on a case-by-case basis. It is the responsibility of the applicant to inform Spinoso Real Estate Group of any necessary accommodation needed during the recruitment process. Spinoso Real Estate Group will work with the applicant to assess the specific requirements and provide reasonable accommodation accordingly. Spinoso Real Estate Group is committed to ensuring that our workplace is accessible to individuals with disabilities. If you need assistance or accommodation to perform the essential functions of the job, please let us know.

Apply Now

Refine Your Search

desk coordinator jobs in amherst, ma

Office Coordinator

Patient Service/Front Desk Coordinator

Patient Service/Front Desk Coordinator Part Time

Clerk IV (Main Office Coordinator)

Medical Receptionist/Front Desk

CDC Coordinator

Coordinator for Development

Clinical Operations Coordinator - Records

Casual Facilities Service Center Assistant

Scheduling Coordinator

Coordinator, Strategic Engagement & Alumni Relations

Patient Coordinator

Patient Coordinator

Call Center Coordinator

Orthodontic Patient Coordinator

Acc Payable Coordinator

Front Operations Patient Coordinator

Treatment Coordinator

DIGITAL LEARNING ANALYST (NON-BARGANING POSITION)

Property Success Manager

I want to receive the latest job alert for desk coordinator in amherst, ma

Explore jobs in more locations

Job Seeker Tools

Employer Tools

Browse

Stay Connected