Top 1033 Admin program assistant Jobs in Anaheim, Ca

Executive & Operations Assistant
Coneybeare —Irvine, CA
- $34 - $36 an hour
- Full-time
- Mid-level
- Office
- 3 years
- Health insurance
- 401(k)
Quick Apply
Administrative Assistant / Receptionist
American Freight Logistics —City of Industry, CA
- $20 - $25 an hour
- Full-time
- English
- Office
- Bachelor's degree
- Health insurance
- 401(k)
Quick Apply
Office Coordinator
Red Tail Acquisitions —Irvine, CA
- From $24 an hour
- Weekends as needed
- Microsoft Word
- Microsoft Outlook
- Computer literacy
Quick Apply
Administrative Assistant
Confidential —Irvine, CA
- Full-time
- Background check
- Microsoft Excel
- Computer literacy
Quick Apply
11d
Executive Assistant to CEO and Chairman
MAHLER PRIVATE STAFFING —Costa Mesa, CA
- $175,000 - $225,000 a year
- Monday to Friday
- Office
- Supervising experience
- Bachelor's degree
- Paid time off
Administrative Assistant
City of Tustin, CA —Tustin, CA
- $29.30 - $39.46 an hour
- Full-time
- Clean driving record
- Office
- High school diploma or GED
- Paid holidays
- Disability insurance
10d
Office Assistant
MARVELOUS PLUMBING —Buena Park, CA
- $20 - $30 an hour
- Full-time
- Microsoft Outlook
- Computer literacy
- Writing skills
- Opportunities for advancement
Quick Apply
Receptionist/Administrative Assistant
Valence Analytical —Anaheim, CA
- $25 - $30 an hour
- Email
- Microsoft Excel
- Laboratory experience
- Office
- Health insurance
- Dental insurance
Quick Apply
11d
Seasonal Administrative Assistant | Fullerton, CA
Samaritan's Purse —Fullerton, CA
- Full-time
- 18 years or older
- Office
- Administrative experience
Administrative Assistant
ONESOURCE SUPPLY SOLUTIONS LLC —Fullerton, CA
- $22 - $28 an hour
- Full-time
- Spanish
- Microsoft Outlook
- ERP systems
Quick Apply
10d
Administrative Assistant
West Coast University, Inc. —Anaheim, CA
- $19.44 - $26.27 an hour
- Full-time
- Research
- Office
- High school diploma or GED
Administrative Assistant
Northern Trust Corp. —Newport Beach, CA
- $55,200 - $82,800 a year
- Full-time
- Computer literacy
- No experience needed
- Office
- Health insurance
- Dental insurance
3d
Administrative Assistant
Bowman Consulting Group, Ltd. —Brea, CA
- $20 - $25 an hour
- Full-time
- Microsoft Outlook
- Inventory management
- Research
- Paid holidays
- Disability insurance
4d
Administrative Assistant
West Coast University —Anaheim, CA
- $19.44 - $26.27 an hour
- Research
- Office
- High school diploma or GED
Office Assistant II
Golden State Water Company —San Dimas, CA
- $23.28 - $37.36 an hour
- Background check
- Writing skills
- English
- Profit sharing
- Health savings account
Administrative Assistant
DAVITA —Anaheim, CA
- $25 - $30 an hour
- Full-time
- Hospital
- Medical office experience
- Administrative experience
- Health insurance
- Dental insurance
10d
ASSISTANT OFFICE
Pathway Capital Management —Irvine, CA
- $21.63 - $28.85 an hour
- Full-time
- Remote
- Microsoft Word
- Office
- Administrative experience
- Health insurance
- Dental insurance
Quick Apply
7d
Office/HR Assistant
Gyukaku —Tustin, CA
- $20 - $25 an hour
- Part-time
- Computer literacy
- Office
- Administrative experience
- Employee discount
- Opportunities for advancement
Quick Apply
Administrative Assistant - Irvine, CA
California Bank & Trust —Irvine, CA
- $23 - $29 an hour
- Customer service
- Word processing
- Office
- Profit sharing
- Paid training
Office Assistant
RED BEACON FIRE & ELECTRIC INC —Orange, CA
- $21 an hour
- Email
- Office
- Residential
- Administrative experience
- Paid holidays
- Health insurance
Quick Apply

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Executive & Operations Assistant

Coneybeare -
Irvine, CA

Quick Apply

Job Details

Full-time
$34 - $36 an hour

Benefits

Health insurance
401(k)
Paid time off

Qualifications

Spreadsheets
Executive administrative support
Data summary reports
Bachelor's degree
Attention to detail
Business Administration
Productivity software
Quality data entry
Office experience
Excel data analysis

Full Job Description

A well-established company with industrial operations across multiple California locations is seeking a sharp, reliable, and highly organized Operations Assistant to serve as a critical support resource to our Chief Operating Officer. This is a full-time, on-site role based in Newport Beach and is ideal for a detail-oriented professional who thrives in a fast-paced, multi-faceted environment.

This position pays $34–$36 per hour depending on experience. We are looking for a candidate who brings strong administrative and analytical skills, a high degree of professionalism and discretion, and the ability to manage competing priorities with minimal supervision. Prior experience in a construction, concrete, or industrial operations environment is a plus. A bachelor’s degree is preferred.

Responsibilities & Essential Functions:

Serve as the primary point of contact for internal and external communications directed to the COO, including drafting, proofreading, and editing correspondence, reports, and presentations.
Compile and distribute daily and weekly production yardage reports, plant production summaries, and Daily Summary and Hours reports for executive leadership and plant managers across all locations.
Monitor fuel pricing trends, update daily fuel quote reports, audit fuel invoices, investigate discrepancies, and coordinate with vendors and sales representatives as needed.
Maintain and track registrations for approximately 700 pieces of equipment, including preparing renewal lists, coordinating with plant locations, submitting renewals, and keeping vehicle records current.
Collect, organize, and retain delivery tickets and operational documentation from plant managers; evaluate returned concrete classified as potential company error and process adjustments per company guidelines.
Prepare expense reports, reconcile receipts, arrange travel itineraries, and manage other administrative tasks on behalf of the COO.
Track project milestones and key initiatives to ensure deadlines are met and leadership is kept informed of progress.
Coordinate purchasing of safety vests, PPE, and other supplies for all affiliated companies and operating divisions.
Design and coordinate creation of signs, banners, notices, and visual materials for plant locations, safety programs, and operational needs.
Handle sensitive and confidential information with the utmost discretion, demonstrating professionalism and integrity in all interactions with internal teams, vendors, and regulatory agencies.

Requirements:

3+ years of experience in an administrative, operations support, or executive assistant role; background in construction, concrete, or industrial operations is a strong plus.
Bachelor’s degree in Business Administration or a related field preferred; equivalent work experience will be considered.
Advanced proficiency in Microsoft Office Suite, particularly Excel; strong data entry, reporting, and spreadsheet management skills.
Excellent written and verbal communication skills with the ability to interface professionally with executive leadership, plant managers, vendors, and regulatory agencies.
Highly organized with strong attention to detail and the ability to manage multiple priorities, deadlines, and high-volume tasks in a dynamic work environment.

What we offer:

Competitive hourly compensation of $34–$36 per hour based on experience.
Competetive benefits package
Direct visibility and partnership with senior executive leadership in a high-impact support role.
A diverse and varied workload spanning administrative, operational, reporting, and vendor coordination responsibilities.
A professional work environment in Newport Beach with a team that values integrity, reliability, and initiative.

INDFM

Pay: $34.00 - $36.00 per hour

Benefits:

401(k)
Health insurance
Paid time off

Application Question(s):

Describe your experience supporting senior leadership and managing multiple priorities in a fast-paced office environment.

Education:

Bachelor's (Preferred)

Experience:

Executive Assistant: 5 years (Preferred)
Operations Assistant: 4 years (Preferred)
Microsoft Excel: 5 years (Preferred)

Work Location: In person

Quick Apply

Refine Your Search

admin program assistant jobs in anaheim, ca

Executive & Operations Assistant

Administrative Assistant / Receptionist

Office Coordinator

Administrative Assistant

Executive Assistant to CEO and Chairman

Administrative Assistant

Office Assistant

Receptionist/Administrative Assistant

Seasonal Administrative Assistant | Fullerton, CA

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant

Office Assistant II

Administrative Assistant

ASSISTANT OFFICE

Office/HR Assistant

Administrative Assistant - Irvine, CA

Office Assistant

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