This position is responsible for bi-weekly payroll processing (and supplemental as required) and creating journal entries for all related payroll transactions including Paid Time Off (PTO), unemployment, and worker’s compensation accruals in accordance with GAAP. Responsibilities include reconciling of assigned general ledger accounts, and cross training for accounts payable (A/P), accounts receivable (A/R), purchasing and assigned duties for the daily deposit. Compiles various spreadsheets for reconciliation to general ledger and for operational analysis. Applies analytical skills to payroll data. Using automated accounting programs, spreadsheets and applications, individual will be responsible for preparing payroll related reports for local, state, and federal agencies; and balancing and paying all deductions, benefits and taxes in an accurate and timely manner.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
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Uses critical thinking and problem-solving for payroll and accounting discrepancies.
- Processes payroll including reviewing employee time sheets and leave entries.
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Prepares and submits Federal and State payroll reports.
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Documents financial and payroll transactions by entering account information per GAAP and other State and Federal regulations.
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Prepares accrual entries related to payroll in the general ledger.
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Ensures financial and payroll records are maintained in compliance with approved policies and procedures.
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Cross training and back-up for A/P, A/R and Purchasing.
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Prepares asset, liability, and capital account entries by compiling and analyzing account information.
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Prepares and analyzes account reconciliations.
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Participates in internal auditing activities.
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Maintains employee and vendor system files.
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Balances general ledger files for posting including PR, A/P, A/R and Purchasing.
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Assists employees with questions and concerns related to payroll processing.
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Maintains strictest confidentiality by following all HIPAA and other privacy guidelines.
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Creates and maintains work papers for analysis, tracking and auditing.
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Establishes and monitors the implementation and maintenance of accounting control procedures.
SUPPORTING DUTIES AND RESPONSIBILITIES:
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Coordinates and maintains accounting storage files.
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Assists in filing, data entry, research, and analysis as assigned.
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Assists Human Resources in completing reports, assignments, and other duties as needed.
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Assists on special projects and preparation of audit schedule prorating, analytical, and reconciliation to the general ledger.
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Assists Accounting Supervisor with monthly allocations and reconciliation.
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Researches applicable laws and regulations regarding payroll, taxes for non-profits and the health care industry in order to provide recommendations to management ensuring compliance.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
Work Experience: Requires minimum two-years of payroll processing experience with an organization of 50+ employees utilizing an automated processing system. Minimum of one year of accounting, financial, or bookkeeping experience is preferred.
Education, Certification and Licensure: Associates degree in accounting or business is required, Bachelor’s degree in accounting or business preferred. Related experience can be used in lieu of educational degree.
Additional Skills & Knowledge: Must have excellent organizational and time management skills; must be proactive in identifying issues and problem solving while in a fast-paced environment. Must have excellent communication and interpersonal skills. Must be proficient in Excel and other Microsoft Office applications.
Other: Must be able to pass a criminal background and credit report check.
PHYSICAL, SENSORY, ENVIRONMENTAL QUALIFICATIONS:
The work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is regularly required sit, talk, hear, see, write and type. Daily computer use, manual dexterity using 10-key calculator and computer keyboard.
Ability to work under pressure to meet deadlines within an assigned timeframe. Occasional evening or weekend work.
Work is performed in a healthcare clinic and office setting. ANHC is a tobacco-free campus.
EQUAL EMPLOYMENT OPPORTUNITY STATEMENT:
Anchorage Neighborhood Health Center provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Anchorage Neighborhood Health Center complies with applicable state and local laws governing non-discrimination in employment in every location in which the organization has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Persons alleging unequal treatment should contact the Chief Human Resources Officer.
The undersigned have read this job description and agree that it defines the position as it currently exists. The undersigned also understands that the above is intended to describe the general content of and requirements for this job. It is not to be considered as an exhaustive statement of duties, responsibilities, or requirements and does not limit the assignment of additional duties at the discretion of the supervisor.
