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Production Administrator for Conferences and Events

Unionwide
Annapolis, MD

Quick Apply

Job Details

Full-time
$25 - $30 an hour

Benefits

Dental insurance
Vision insurance

Qualifications

Meeting minutes
Communication with suppliers
Office activity coordination
Project documentation
Operations coordination planning
Filing
Mid-level
Administrative experience
Meeting scheduling
Client invoicing
Smartsheet
QuickBooks
Vendor communication
Microsoft Teams
Digital project management boards
Presentation preparation
Corporate event planning
Productivity software
2 years
Communication skills
Project scheduling
Office experience

Full Job Description

Production Administrator

Join the Team at Unionwide

Are you highly organized, detail-oriented, and passionate about helping large-scale events come to life behind the scenes? Unionwide is seeking a Production Administrator to support our event production team in managing conferences, national meetings, and large-scale events for our clients.

This role is perfect for someone who thrives in a fast-paced environment, enjoys coordinating details, and takes pride in keeping projects organized and running smoothly.

What You'll Do

Document & Project Support

Prepare meeting agendas and take detailed notes
Maintain digital project files
Assist with timelines, task tracking, and deliverables

Production Coordination Support

Support producers and project managers throughout event planning and execution
Help prepare presentations, proposals, and reports
As directed by the production team, communicate with vendors and venues

Operational Support

Prepare invoices for small events
Maintain production and event calendar
Assist with setting up tasks in Microsoft Planner
Assist with final billing support

Qualifications

2–4 years of experience in an administrative support role for the production of events, or operations experience
Strong organizational and managing multiple tasks
Excellent written and verbal communication
Ability to manage multiple deadlines
Proficiency in Microsoft Office, Planner and Teams
Experience with Smartsheet and QuickBooks a plus

Why Join Unionwide?

At Unionwide, we create impactful events and conferences that bring people together nationwide. You'll work with a collaborative team in a dynamic environment where organization, creativity, and teamwork are valued.

If you enjoy supporting successful event productions from behind the scenes and want to grow in the event production industry, we'd love to hear from you.

Unionwide LLC is an Equal Opportunity Employer

Quick Apply

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meeting planner jobs in annapolis, md

Production Administrator for Conferences and Events

Meetings Manager

Conference Services Manager

Conference Services Manager

National Investment Center for Seniors Housing & Care - VP, Conferences, Meetings & Events

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Production Administrator

What You'll Do

Document & Project Support

Production Coordination Support

Operational Support

Qualifications

Why Join Unionwide?

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