Title: Communications Coordinator
Status: Non-Exempt, Full Time
Reports to: Director of Advancement
THE POSITION
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The Communications Coordinator is responsible for the implementation of PRO Youth’s communication strategies. This includes organizational communications activities that promote, enhance, and protect the organization’s brand reputation through various print, email, and online materials. The Communications Coordinator uses written, multimedia, and video storytelling to create innovative and engaging content in support of the organization’s goals.
KEY RESPONSIBILITIES
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In collaboration with and under the supervision of the Director of Advancement, the Communications Coordinator will:
Content Creation
- Coordinate and capture the organization’s internal and external photography and videography to create content for program support, fundraising, grant applications, marketing, and other promotional purposes. This position requires occasional evening and weekend attendance at organizational events to document activities and create communication content.
- Produce communication materials including graphics, brochures, flyers, fact sheets, and other print/electronic publications.
- Support programs with presentations, collateral, materials, and development of stories to further awareness and engagement.
- Assist with drafting press releases and coordinating media communications as directed.
Digital Communications
- Maintain the organizational website, ensuring content remains accurate, current, user-friendly, and periodically reviewed for enhancements.
- Maintain organizational social media channels by creating content, publishing timely posts, engaging with followers and partner organizations, and monitoring emerging trends and best practices.
- Oversee external email communications, including creating PRO's monthly newsletter, event information, fundraising campaigns, and other materials as needed.
Brand Management
- Assist in maintaining and updating the organization’s Brand & Style Guide.
- Ensure brand standards are consistently applied across print materials, publications, and communication channels.
- Periodically conduct brand audits to ensure compliance with brand standards.
- Coordinate the design, ordering, and inventory of branded promotional materials and merchandise.
Organizational Support
- Create and execute organizational communications calendar.
- Support Advancement in designing and planning philanthropic campaigns, grant applications and reports, and other communication materials and metrics as needed to support the organization’s fundraising efforts.
- Collaborate and coordinate with multiple departments to develop materials, presentations, reports, proposals, and other items, as needed.
- Maintain the communication department’s reporting and records, including monthly social media and website metrics and other department activities and engagements.
Other duties, as assigned.
QUALIFICIATIONS
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Experience:
- Assisting in the creation and implementation of communication strategic plan.
- Experience planning, writing, editing, graphic design, newsletter production, press releases, annual reports, marketing literature, and other print and digital communications.
- Proficient in Microsoft Office Suite, WordPress, Canva, Adobe Creative Suite, and/or similar graphic design software.
Education:
- Bachelor’s Degree or equivalent experience in communications, marketing, journalism, or related field.
Skills & Knowledge
- Demonstrated verbal and written communication skills, including the ability to concisely communicate messages via various communication channels.
- Demonstrated ability to learn and effectively utilize emerging communication technologies, including AI tools, to improve efficiency and communication outcomes.
- Demonstrated creativity and thoughtful use of media technologies to maximize communication impact.
- Innovative thinker with experience implementing strategic plans into action and deliverables.
- Excellent judgment and creative problem-solving skills.
- Self-reliant, self-starter, and highly motivated.
- Excellence in time management and prioritization.
- Ability to manage multiple projects and adapt to changing priorities in a fast-paced environment.
OTHER REQUIREMENTS
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- Capable of providing Employment Eligibility Verification.
- Complete and pass background screening.
- Possess a Valid California Driver's license and evidence of insurance coverage.
WORK ENVIRONMENT AND PHYSICAL DEMANDS
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The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- High level of concentration and attention to detail for extended periods of time.
- Ability to communicate effectively using all methods of communication with individuals in the organization at all levels, outside agencies, partner organizations and consultants.
- Ability to quickly organize and communicate thoughts and to understand communications from others.
- Complex reading and writing skills with the ability to read, proof, and analyze complex documents.
- Ability to see, hear, and talk clearly to receive and give instructions to others.
- Ability to work independently, with others, around others, have verbal contact with others, face-to-face contact with others, and prioritize work and make decisions.
- Occasionally, the employee will be required to perform work out of the office or other facilities.
- This is sedentary work in an office setting. While performing the duties of this job, the employee is frequently required to stand, sit, walk, stoop, talk, hear, reach above and below shoulders; use hand and finger dexterity, keyboarding and making and receiving telephone calls. The employee may be required on occasion to lift and or carry up to 25 lbs.
- The employee frequently is required to use hands and fingers to handle or feel and reach with hands and arms. The employee is occasionally required to stand and walk. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
LOCATION AND HOURS
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Our typical business hours are Monday through Friday, 8:30am to 5:00pm. This position requires flexibility to meet organizational needs. Availability outside of standard hours, including evenings and weekends, will be required to support operations, events, or urgent matters.
This position is based in our Sacramento offices with an expectation of regular in-person presence to support our team, operations, and program development. Remote or hybrid work arrangements may be approved on an individual basis, aligned with organizational needs and leadership approval.
PRO Youth is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth, pregnancy-related conditions, and lactation), gender identity or expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, genetic information, or other characteristic protected by applicable federal, state, or local laws and ordinances. PRO Youth's management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities, access to facilities and programs, and general treatment during employment.
Pay: $23.25 - $27.88 per hour
Benefits:
- 401(k)
- Cell phone reimbursement
- Dental insurance
- Health insurance
- Life insurance
- On-site gym
- Paid time off
- Retirement plan
- Vision insurance
Work Location: In person
