Top 54 Office administrator Jobs in Apollo, Pa

Office Coordinator
Swank Construction Company, LLC —New Kensington, PA
- $20 - $29 an hour
- Full-time
- Microsoft Outlook
- 5 years
- Mid-level
- Disability insurance
- Health insurance
Quick Apply
High School Mathematics Teacher
HIGHLANDS SCHOOL DISTRICT —Natrona Heights, PA
- Full-time
- Background check
- School experience
- Classroom
Quick Apply
9d
Bookkeeper & Office Administrator
NET Xperts LLC —Pittsburgh, PA
- $56,000 - $68,000 a year
- Overtime
- Hybrid work
- Mid-level
- Office
- 3 years
- Free parking
- Paid training
Quick Apply
16h
Business Office Manager - Skilled Nursing Facility
St. Anne Home —Greensburg, PA
- Microsoft Word
- Skilled nursing facility
- Microsoft Outlook
- Free parking
- 403(b) matching
Quick Apply
Assistant Dental Office Manager
Aspen Dental —Homestead, PA
- $20 - $25 an hour
- Full-time
- Dental office
- High school diploma or GED
- Communication skills
- Health insurance
- Dental insurance
Quick Apply
Administrative Coordinator
U.S. Film Crew —Pittsburgh, PA
- From $25 an hour
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Computer literacy
- Health insurance
- Paid time off
Quick Apply
Business Office Manager (BOM)
Eden Nursing & Rehabilitation —Brackenridge, PA
- $30 an hour
- Full-time
- HIPAA
- Mid-level
- Analysis skills
- Paid holidays
- Health insurance
Quick Apply
8d
Business Office Manager
Progressive Property Investments, LLC —Greensburg, PA
- $18 - $21 an hour
- 8 hour shift
- Hybrid work
- Customer service
- Writing skills
- Mid-level
- Cell phone reimbursement
- Employee discount
Quick Apply
13d
Manager, Document and Service Operations
GBU Life —Pittsburgh, PA
- $65,000 - $75,000 a year
- Full-time
- Office
- 3 years
- Analysis skills
- AD&D insurance
- Disability insurance
12d
Front Office Administrator
Realty ONE Group Landmark —Indiana, PA
- $16 an hour
- Full-time
- Office
- Administrative experience
- Data entry
- Paid time off
Quick Apply
2d
Assistant Box Office Manager | Full-Time | PPG Paints Arena
Oak View Group —Pittsburgh, PA
- $58,240 a year
- Part-time
- Microsoft Outlook
- Sales
- Marketing
- Health insurance
- Dental insurance
Office Manager
Brayman Construction —Pittsburgh, PA
- Weekends as needed
- 7 years
- Microsoft Outlook
- Construction site
Quick Apply
8d
Front Office Manager
FourPoints Monroeville —Monroeville, PA
- $19 - $24 an hour
- Full-time
- Word processing
- Mid-level
- Windows
Quick Apply
Administrative Assistant II - Department of Athletic Training
Duquesne University —Pittsburgh, PA
- $27.00 - $28.72 an hour
- Full-time
- Microsoft Excel
- Microsoft Access
- Writing skills
- Paid holidays
- Tuition reimbursement
9d
Business Office Manager (BOM)
Riverside Health & Rehab Center —McKeesport, PA
- $34 - $37 an hour
- Full-time
- Microsoft Excel
- Skilled nursing facility
- Microsoft Outlook
- Health savings account
- Health insurance
Quick Apply
2d
Regional Office Manager
New Directions Mental Health —Pittsburgh, PA
- $60,000 - $65,000 a year
- Full-time
- Customer service
- Administrative experience
- High school diploma or GED
- Health insurance
- Dental insurance
Quick Apply
Office Manager
Franjo Restoration —Pittsburgh, PA
- Full-time
- Mid-level
- Office
- Data entry
- Paid holidays
Quick Apply
Office Manager (PT)
Gray Swan AI —Pittsburgh, PA
- $25 an hour
- Full-time
- Mid-level
- Office
- In-person
Quick Apply
14d
Office Manager - Primary Care Braddock - Full Time
Allegheny Health Network —Braddock, PA
- Full-time
- Primary Care
- Mid-level
- Experience equivalent to degree accepted
Office Administrator
ExpenseAnywhere —Monroeville, PA
- $22 - $25 an hour
- Urgently hiring
- Microsoft Excel
- Microsoft Outlook
- Inventory management
Quick Apply

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Office Coordinator

Swank Construction Company, LLC -
New Kensington, PA

Quick Apply

Job Details

Full-time
$20 - $29 an hour

Benefits

Disability insurance
Health insurance
401(k) 4% Match
Life insurance

Qualifications

Confidential information handling
Microsoft Outlook
Phone communication
Spreadsheets
Administrative experience
Telephone systems
Multi-line phone systems

Full Job Description

Overview: The Office Coordinator serves as the first point of contact for visitors, clients, vendors, and callers. This role is responsible for managing front desk operations, directing incoming communications, coordinating guest visits, and providing administrative support across multiple departments. The ideal candidate is organized, personable, detail-oriented, and capable of supporting a variety of business functions including accounting, human resources, and general office operations.

Essential FunctionsResponsibilities:

Front DeskGuest Relations

Serve as the primary point of contact for all visitors, clients, vendors, and guests.
Greet and assist visitors in a professional and courteous manner.
Coordinate guest arrivals and notify appropriate personnel of visitor check-ins.
Maintain visitor logs and support office security procedures.

TelecommunicationsCommunication Management

Answer, screen, and direct incoming telephone calls through a multi-line phone system.
Route calls efficiently to appropriate departments and personnel.
Take accurate messages and ensure timely follow-up.

Administrative Support

Provide administrative and clerical support to various departments.
Maintain filing systems, records, databases, and office documentation.
Assist with data entry, reporting, correspondence, and document management.
Order and maintain office supplies and support general office operations.

AccountingAccounts Payable Support

Submit certified payroll documentation and supporting records as required.
Serve as a point of contact for vendor payment inquiries and invoice status requests.
Review vendor statements and assist with identifying missing invoices or supporting documentation.
Monitor and manage the Accounts Payable email inbox, distribute invoices to the appropriate Project Managers for approval, and ensure invoices are routed and filed in designated electronic and physical locations.
Assist with coding utility bills and other expenses to the appropriate jobs or cost centers.
Perform daily entry and upload of project/job information into Emburse and other designated expense management systems.

Human Resources Support

Assist with employment verification requests, including DOT-related verifications.
Support employee onboarding, orientation, paperwork collection, and personnel record maintenance.
Assist with scholarship administration, including collection of supporting documentation and grade verification.
Coordinate annual union correspondence and related documentation.
Assist with unemployment compensation documentation and administrative requests.
Prepare and submit EEO, demographic, workforce, and affirmative action reporting as requested.
Enter new employees into TalentLMS system and assign trainings as needed.
Respond to routine employee questions regarding benefits and HR processes.
Maintain confidentiality of employee information and HR records.

Additional responsibilities may be assigned as needed.

Qualifications

Minimum of 5 years of professional experience in a receptionist, administrative, office support, or customer service role.
Experience operating and navigating multi-line telephone systems.
Strong customer service, communication, and interpersonal skills.
Excellent organizational skills and attention to detail.
Proficiency with Microsoft Office Suite, including Outlook, Word, and Excel.
Ability to handle multiple priorities and work effectively in a fast-paced environment.
Demonstrated administrative and clerical proficiency.
Ability to maintain confidentiality and exercise discretion when handling sensitive information.

Preferred

Experience supporting accounting functions including accounts payable, accounts receivable, billing, payroll administration, or expense management systems.
Experience supporting human resources administration, employee onboarding, benefits, compliance reporting, or training management systems.
Familiarity with certified payroll reporting and employment compliance requirements.

Quick Apply

Refine Your Search

office administrator jobs in apollo, pa

Office Coordinator

High School Mathematics Teacher

Bookkeeper & Office Administrator

Business Office Manager - Skilled Nursing Facility

Assistant Dental Office Manager

Administrative Coordinator

Business Office Manager (BOM)

Business Office Manager

Manager, Document and Service Operations

Front Office Administrator

Assistant Box Office Manager | Full-Time | PPG Paints Arena

Office Manager

Front Office Manager

Administrative Assistant II - Department of Athletic Training

Business Office Manager (BOM)

Regional Office Manager

Office Manager

Office Manager (PT)

Office Manager - Primary Care Braddock - Full Time

Office Administrator

I want to receive the latest job alert for office administrator in apollo, pa

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