Top 58 Administrative services coordinator Jobs in Appleton, Wi

Administrative Assistant
St. Ignatius of Loyola Catholic School —Kaukauna, WI
- Part-time
- Background check
- School experience
- Computer literacy
- Health insurance
- Dental insurance
Quick Apply
Customer Intake & Administrative Coordinator
Paul Davis Restoration of Southeast WI & Northern IL —Appleton, WI
- $24 - $27 an hour
- Full-time
- Mid-level
- Office
- Administrative experience
- Health insurance
- 401(k)
Quick Apply
Office Coordinator
Spivey Logistics LLC —Appleton, WI
- $15 - $25 an hour
- Part-time
- Office
- Administrative experience
- Military encouraged
- Employee assistance program
- Flexible schedule
Quick Apply
12d
Administrative Assistant II
Lawrence University —Appleton, WI
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
14d
Lab Project Coordinator
SGS —Appleton, WI
- $21 an hour
- Full-time
- Microsoft Outlook
- Computer literacy
- Basic math
- Health insurance
- Dental insurance
Quick Apply
Legal Executive Assistant Group Leader / Office Coordinator
Godfrey & Kahn —Green Bay, WI
- Full-time
- Mid-level
- Bachelor's degree
- Recruiting
- Health savings account
- Health insurance
Quick Apply
Customer Operations Coordinator
Trilliant Food —Little Chute, WI
- $24 - $28 an hour
- Full-time
- Background check
- Microsoft Outlook
- Customer service
Quick Apply
Project Coordinator
August Winter & Sons, Inc. —Appleton, WI
- From $23 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health savings account
- Disability insurance
Quick Apply
14d
Warehouse Coordinator
Horseshoe Beverage Company LLC —Neenah, WI
- $30.14 - $31.01 an hour
- Overtime
- Background check
- ERP systems
- Pass drug screening
Quick Apply
Banquet Operations Supervisor, Lambeau Field
Delaware North —Green Bay, WI
- $18 an hour
- Weekends as needed
- Ability to walk for extended periods
- Mid-level
- Ability to lift 50 pounds
- Paid parental leave
- Paid holidays
Quick Apply
Patient Services Coordinator
PT Solutions Physical Therapy —Neenah, WI
- $18 - $22 a year
- Full-time
- Private practice
- Customer service
- HIPAA
- Paid time off
Quick Apply
14d
Administrative Coordinator
Continental Laundry Solutions —Oshkosh, WI
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- Paid holidays
- Health insurance
Quick Apply
Service Coordinator
J.F. Ahern Co. —Appleton, WI
- Microsoft Word
- Microsoft Excel
- Mid-level
- Paid parental leave
- Health insurance
Quick Apply
Coordinator/Facility & Admin
Flair Canada —Appleton, WI
- English
- Mid-level
- Office
Administrative Coordinator
Appleton Engraving, Inc. —Appleton, WI
- $17 - $20 an hour
- Full-time
- Microsoft Outlook
- Customer service
- Office
- Paid training
Quick Apply
13h
Office Coordinator
Pieper Automation —Wrightstown, WI
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Quick Apply
2d
Administrative Assistant
Diocese of Green Bay —Kaukauna, WI
- Full-time
- Background check
- Computer literacy
- Microsoft Office
SERVICE COORDINATOR SPECIALIST LEAD
Winnebago County —Winnebago County, WI
- $33.12 - $36.80 an hour
- Full-time
- Microsoft Outlook
- Computer literacy
- Writing skills
7d
Project Coordinator - Restoration
Paul Davis Restoration of Southeast WI & Northern IL —Appleton, WI
- $60,000 - $68,000 a year
- Full-time
- Customer service
- Mid-level
- Driver's License
- Paid holidays
- Health insurance
Quick Apply
Operations Planning Coordinator
ProAmpac —Menasha, WI
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- 401(k)
Quick Apply

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Administrative Assistant

St. Ignatius of Loyola Catholic School
Kaukauna, WI

Quick Apply

Job Details

Part-time | Full-time

Benefits

Health insurance
Dental insurance
Vision insurance
Flexible schedule
Retirement plan

Qualifications

Google Drive
Multitasking
Interpersonal skills
Recruiting
Organizational skills
Associate's degree
Time management
Office experience

Full Job Description

SUMMARY

St. Ignatius Catholic School is hiring a full time, 40-hour-per-week Administrative Assistant to support the Director of Business Services and function as the school’s Admissions Coordinator. This salary position will provide essential support within the business office including human resources, financial, and school admission functions. The ideal candidate brings strong technology and computer skills with professional experience in business, accounting, or school admissions.

St. Ignatius Catholic School strives to employ an Administrative Assistant who is a practicing Catholic and will serve as a joyful role model of all that is good, true, and beautiful within the St. Ignatius community. The Administrative Assistant is expected to model behavior consistent with the St. Ignatius mission and vision.

PRIMARY RESPONSIBILITIES & KEY JOB DUTIES

1. Human Resources Support

Provide administrative support in the recruiting and hiring process
Onboard new staff members and ensure all required employment paperwork is completed
Keep accurate and confidential employee personnel records using software system
Serve as the Safe Environment Coordinator for the Diocese of Green Bay, overseeing background checks and keeping VIRTUS training compliance up to date

2. Financial Support

Accurately enter vendor invoices, tuition payments, and other financial transactions into the school's accounting system
Maintain organized filing of vendor invoices and supporting financial documentation
Maintain confidentiality and accuracy of financial records in accordance with school policies and internal controls
Help identify and implement efficient administrative processes through the effective use of technology, automation and continuous process improvement

3. Admissions & DPI School Choice

Assist prospective and returning families with admissions and enrollment questions and registration paperwork
Gather, verify, and organize student, residency, and income documents for the DPI Wisconsin Private School Choice Program
Maintain accurate student enrollment records and assist with state reporting needs
Support families in applying for financial aid
Recruit families, take phone calls, and work with Marketing to help grow enrollment

DESIRED SKILLS

Routinely reliable
Highly computer literate with experience in Google Suite and MS Office
Solid organizational skills and meticulously attentive to details
Ability to accurately take direction and work independently
Excellent written and verbal communication skills
Possess strong time management skills and meet tight deadlines
Work well while multitasking in a fast-paced environment
Sound decision-making and problem-solving skills
Ability to maintain confidentiality as necessary
Basic knowledge of labor law and current practices
Practicing Catholic

QUALIFICATIONS

Associate degree
1 year of experience as an administrative assistant or similar
Background in a non-profit environment or school
Diocese of Green Bay Office of Safe Environment Requirements-VIRTUS Training and Background Check

PHYSICAL REQUIREMENTS

Work is typically performed in an inside, temperature-controlled environment
Continuously requires vision, hearing, communicating
Frequently requires fine dexterity, periods of sitting, working at a computer
Occasionally requires standing, walking, lifting, carrying, reaching, kneeling, pushing, pulling, bending, climbing, and the like
Must be able to lift up to 15 pounds at a time
Prolonged periods of sitting at a desk and working on a computer
Able to access and navigate all areas of the school and other facilities as needed

MISSION-ALIGNED MEMBERS OF THE ST. IGNATIUS CATHOLIC SCHOOL COMMUNITY:

Are committed to working in a Catholic classical school setting
Respect, live, and promote the Catholic culture and ethos within
Represent St. Ignatius Catholic School joyfully and professionally
Participate collegially in our Christ-centered, mission-minded environment
Treat confidential materials/information with the utmost professionalism, in keeping with the Catholic virtue of prudence
Seek opportunities for personal professional development in accord with one's role
Demonstrate compliance with policies, protocols, procedures, directives. and core values as outlined in policies of the Green Bay Diocese, the St. Ignatius Catholic School Staff Procedural Manual (and other school handbooks as applicable)

We are looking for a team player who is eager to contribute to our mission as part of the Business Services Department. If your skills and experience match our needs we encourage you to apply.

Please visit our website for the full job description: https://www.stignatiuskaukauna.org/about/careers/

Benefits:

Dental insurance
Flexible schedule
Health insurance
Retirement plan
Vision insurance

Ability to Commute:

Kaukauna, WI 54130 (Required)

Work Location: In person

Quick Apply

Refine Your Search

administrative services coordinator jobs in appleton, wi

Administrative Assistant

Customer Intake & Administrative Coordinator

Office Coordinator

Administrative Assistant II

Lab Project Coordinator

Legal Executive Assistant Group Leader / Office Coordinator

Customer Operations Coordinator

Project Coordinator

Warehouse Coordinator

Banquet Operations Supervisor, Lambeau Field

Patient Services Coordinator

Administrative Coordinator

Service Coordinator

Coordinator/Facility & Admin

Administrative Coordinator

Office Coordinator

Administrative Assistant

SERVICE COORDINATOR SPECIALIST LEAD

Project Coordinator - Restoration

Operations Planning Coordinator

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