Receptionist/Assistant Bookkeeper
Cypress Homes —Appleton, WI
- $15 - $17 an hour
- Full-time
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- Residential
- AD&D insurance
- Paid holidays
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Receptionist/Assistant Bookkeeper

Cypress Homes -
Appleton, WI

Quick Apply

Job Details

Full-time
$15 - $17 an hour
1 day ago

Benefits

AD&D insurance
Paid holidays
Disability insurance
Dental insurance
Paid time off
Vision insurance
401(k) matching

Qualifications

Customer communication
Research
High school diploma or GED

Full Job Description

Cypress Homes, Inc. - Appleton, WI

Receptionist/Assistant Bookkeeper

We build more than homes; we build trust. If you're the kind of person who enjoys helping people, keeping an office organized, and making sure important financial and administrative details are handled correctly, this is a great opportunity to become an essential part of a residential construction team.

You'll be the welcoming face and voice of Cypress Homes while providing dependable administrative and bookkeeping support throughout the company. This role is ideal for someone personable, accurate, organized, and equally comfortable assisting a visitor, coordinating a meeting, entering an invoice, or tracking down a missing receipt.

Key Responsibilities

Reception and Administrative Support

Greet and assist visitors in a friendly and professional manner
Answer, screen, and direct incoming telephone calls
Manage incoming and outgoing mail, deliveries, and packages
Maintain a clean, organized, and welcoming front office and design area
Coordinate appointments and meetings and assist with calendar maintenance
Copy, bind, and distribute project contracts
Create project files and maintain blueprint and document-storage areas
Keep office supplies stocked and organized
Assist departments with mailing, research, scanning, copying, filing, and other administrative projects
Provide occasional executive or personal-assistant support, such as research and coordination of small projects

Bookkeeping and Accounting Support

Enter project bills, recurring operational bills, and credit-card charges
Match receipts to credit-card statements and research discrepancies
Assist with vendor-statement reviews and research aging balances
Prepare project draws and update project cost breakdowns for review
Reconcile, scan, label, attach, and file paid draw documentation
Create and update vendor and customer profiles
Enter approved project change orders
Gather, organize, verify, and prepare completed job files for storage
Collect and maintain vendor certificates of insurance
Maintain drafting-agreement, billing, and builders' risk insurance logs
Follow up with staff regarding missing documentation
Assist with preparation for insurance audits
Support sister companies with accounts receivable, accounts payable, bank reconciliations, and client or vendor communication

Qualifications

Friendly, professional, and comfortable serving as the first point of contact for visitors and callers
Strong organizational and multitasking skills
Careful attention to detail and accuracy when handling financial information
Strong written and verbal communication skills
Comfortable following established processes and maintaining organized records
Proficiency with Microsoft Office
Bookkeeping, accounting support, or QuickBooks experience is helpful but not required
Experience with accounts payable, accounts receivable, reconciliations, or construction accounting is a plus
High school diploma required
One to three years of administrative, receptionist, bookkeeping, or office-support experience preferred
Positive, dependable, team-focused attitude and willingness to learn

Why You'll Love It

Meaningful role: Become a central resource for visitors, vendors, clients, and internal team members
Skill development: Gain exposure to construction administration, bookkeeping, insurance documentation, and project accounting
Variety: Combine people-facing work with detailed administrative and financial responsibilities
Paid holidays and generous PTO
401(k) with company match
Health, dental, and vision insurance options
Company-paid life, short-term disability, long-term disability, and AD&D insurance
Supportive, collaborative, and high-energy work environment
Opportunities for professional growth and expanded responsibilities

Anticipated Fall Start

Pay Range: $15.00 to $17.00 per hour, depending on experience

This position may be structured as a full-time role or as a job-share arrangement. Candidates interested in job sharing must be able to commit to a consistent, dependable weekly schedule that provides reliable front-office coverage.

If you're personable, precise, and take pride in keeping both people and paperwork moving in the right direction, we want you on the Cypress team.

Cypress Homes, Inc. - Building Homes & Relationships in the Fox Valley since 1994.

Quick Apply

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Receptionist/Assistant Bookkeeper

Key Responsibilities

Reception and Administrative Support

Bookkeeping and Accounting Support

Qualifications

Why You'll Love It

Anticipated Fall Start

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