Top 22 Practice managers & administrators Jobs in Appleton, Wi

Practice Operations Coordinator
Alleviate Pain and Spine —Neenah, WI
- $24 - $26 an hour
- Full-time
- Google Workspace
- Nursing
- Surgery
- Paid holidays
- Health insurance
Quick Apply
20h
Admissions Director
Eden Senior Care —Appleton, WI
- $50,000 - $65,000 a year
- Full-time
- Skilled nursing facility
- Hospital
- Inpatient
- Health insurance
- Dental insurance
Quick Apply
8d
Senior Director, Patient Access (Onsite- WI)
Ensemble RCM LLC —Appleton, WI
- $101,600 - $137,100 a year
- Full-time
- Hospital
- Customer service
- 5 years
- Tuition reimbursement
Practice Administrator - Primary Care
ThedaCare —Neenah, WI
- Full-time
- Primary Care
- 3 years
- Clinic
Business Office Manager
St. Gianna Clinic —De Pere, WI
- Full-time
- 5 years
- HIPAA
- Mid-level
- Paid holidays
- Paid time off
Quick Apply
Director of Admissions
ODD FELLOW REBEKAH HOME ASSOCIATION INC —Green Bay, WI
- From $70,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Skilled nursing facility
- Health insurance
- Dental insurance
Quick Apply
7d
Registered Nurse Surgery Center Administrator
Green Key Resources —Appleton, WI
- $130,000 - $145,000 a year
- Full-time
- Background check
- Nursing
- RN License
- Health savings account
- Relocation assistance
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Physician Office Supervisor Family Practice
Ascension —New London, WI
- Full-time
- Mid-level
- High school diploma or GED
- Clinic
- Disability insurance
- Health insurance
Surgery Center Administrator
Advanced Spine Center of Wisconsin (13818) —Neenah, WI
- Full-time
- Nursing
- Surgery
- Office
Medical Operations Manager/ Practice Manager
Medi-Weightloss —Green Bay, WI
- Mid-level
- Clinic
- Supervising experience
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Regional Manager
FI Group LLC —Appleton, WI
- Dental office
- Mid-level
- High school diploma or GED
- Health savings account
- Paid holidays
Quick Apply
Urgent Care Veterinary Practice Manager
UrgentVet - Appleton —Appleton, WI
- Weekends as needed
- Mid-level
- Acute care experience
- Leadership
- Paid parental leave
- Disability insurance
Quick Apply
Team Leader - Regional Clinic II
Bellin Health —Green Bay, WI
- Full-time
- Mid-level
- 3 years
- Clinic
- Health insurance
- Tuition reimbursement
Team Leader Clinic II - Brillion Clinic
Bellin Health —Brillion, WI
- Full-time
- Mid-level
- Clinic
- Bachelor's degree
- Health insurance
- Tuition reimbursement
Medical Specialties Director
ThedaCare —Appleton, WI
- Full-time
- Nursing
- 5 years
- BLS Certification
Clinical Coordinator
De Pere Smiles —De Pere, WI
- Full-time
- Mid-level
- Clinic
- Children
Quick Apply
14d
Dental Office Manager /Front desk
N.E.W. Prosthodontics and Implant Center LLC —Green Bay, WI
- $28 - $32 an hour
- Full-time
- Background check
- Dental office
- Management
- 401(k)
- Paid time off
Quick Apply
Oncology Operations Supervisor - Patient Access
Green Bay Oncology —Green Bay, WI
- Extended hours
- Nursing
- RN License
- Mid-level
Quick Apply

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Practice Operations Coordinator
Alleviate Pain and Spine —Neenah, WI
Associate’s or Bachelor’s degree in healthcare administration, nursing, business, or a related field — OR equivalent experience in a clinical or healthcare…
$24 - $26 an hour
Quick Apply
20h
Admissions Director
Eden Senior Care —Appleton, WI
Develop relationships with hospital social workers, physicians, hospital discharge planners and administrators, clergy, attorneys, civic/professional…
$50,000 - $65,000 a year
Quick Apply
8d

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Medical Office Manager
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practice managers & administrators jobs near appleton, wi

Practice Operations Coordinator

Alleviate Pain and Spine
Neenah, WI

Quick Apply

Job Details

Full-time
$24 - $26 an hour
20 hours ago

Benefits

Paid holidays
Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
401(k) matching
Life insurance

Qualifications

Google Workspace
Practice management software
Patient management software
Records management
Medical records
Productivity software
Clinical confidentiality policies
Cross-functional communication

Full Job Description

About the Role

Alleviate Pain and Spine and Surgery Center of the Fox Valley are growing organizations committed to delivering exceptional, patient-centered care. With that growth comes real operational complexity — new staff, evolving systems, expanding processes, and a leadership team of high performers who need more execution capacity, not more responsibility on their plates.The Operations & Clinical Coordinator is the person who makes things happen. This role exists to own the tasks, processes, and follow-through that our clinical and operational leaders currently absorb on top of their core responsibilities. You will serve all three departments — clinical operations, business operations, and nursing/surgical services — as a single, shared resource who can move between environments, prioritize competing needs, and finish what you start.This is not a support role. It is an execution role. The right candidate sees a task and owns it end-to-end without being reminded.

Two Clinic locations:

De Pere, WI

Neenah, WI

What You Will Own

New Employee Orientation & Onboarding

Serve as the primary coordinator for all new hire onboarding — clinical, administrative, and surgical
Develop and maintain onboarding checklists, schedules, and orientation materials for each department
Coordinate Day 1 logistics: access credentials, equipment, introductions, compliance training, system logins
Conduct general orientation sessions (organizational culture, policies, workflows, key contacts) so that department leaders provide only role-specific clinical guidance
Track onboarding completion and flag open items to the appropriate supervisor
Reduce department leader time investment in onboarding from 1–2 days per hire to 2–4 focused hours
Coordinate and schedule 30, 60, 90-day check ins with appropriate leaders

Process Documentation & Improvement

Document existing workflows, SOPs, and operational processes that currently live only in people’s heads
Identify gaps, redundancies, and inefficiencies in daily operations and bring forward solutions
Maintain a comprehensive, up‑to‑date library of procedure manuals, reference documents, training materials, and policies, ensuring all content remains current and compliant across all areas.
Support implementation of new systems, software, and processes — coordinating training, adoption, and troubleshooting across departments

Day-to-Day Operational Support

Provide direct task-based support to the Manager of Clinical Operations, Business Supervisor, and Director of Nursing
Manage scheduling logistics, vendor coordination, supply-chain follow-ups, and other recurring operational tasks
Track open action items across departments and ensure nothing falls through the cracks
Prepare reports, summaries, and status updates for leadership as requested
Serve as a first line point of contact for staff questions that can be answered without escalating to a supervisor

Compliance & Credentialing Support

Maintain and track staff licensure, certifications, compliance and education training completion
Send proactive reminders and coordinate renewals before expiration
Support regulatory readiness — organize documentation, audit preparation materials, and inspection bindersCross-Departmental Communication
Bridge communication gaps between clinical operations, business operations, and surgical services
Relay decisions, updates, and directives clearly and in a timely manner
Attend operational meetings, capture action items, and follow up on assignments

What We Are Looking For

Required Qualifications

Associate’s or Bachelor’s degree in healthcare administration, nursing, business, or a related field — OR equivalent experience in a clinical or healthcare operations environment
Minimum 2 years of experience in a healthcare, surgical, or multi-department operational role
Demonstrated ability to manage multiple concurrent tasks and see each to completion without ongoing supervision
Proficiency with electronic health records (EHR), practice management software, and Microsoft Office / Google Workspace
Strong written and verbal communication skills — able to communicate clearly with clinical staff, administrative staff, and leadership

Preferred Qualifications

Healthcare or business operations background with exposure to clinical operations or quality improvement
Experience in ambulatory surgery, pain management, or spine care environments
Familiarity with HIPAA, OSHA, and accreditation standards (AAAHC, TJC)
Experience creating or improving operational SOPs, onboarding programs, or training materials

The Non-Negotiables

Ownership mentality. You do not wait to be reminded. When you take on a task, it gets done.
Detail orientation. You catch what others miss. Documentation, compliance tracking, and process execution are strengths, not chores.
Adaptability. You can context-switch between a clinical question, a vendor call, and a scheduling conflict in the same afternoon — and perform well in all three.
Discretion. You will handle sensitive patient, staff, and business information. Confidentiality is non-negotiable.
Team-first attitude. This role exists to make three high-performing leaders more effective. Success is measured by what they no longer have to carry.

What Success Looks Like

At 30 days: You have completed your own onboarding, shadowed all three departments, documented the top 10 recurring tasks you will own, and taken your first orientation off a leader’s plate.

At 90 days: New hire onboarding runs through you. You have a working SOP library started. Each of the three leaders has identified at least two recurring responsibilities they have delegated to you permanently.

At 6 months: Operations run more smoothly because you made them that way. Processes are documented. Onboarding is consistent. Leadership is spending their energy on clinical quality and strategic growth.

Compensation & Benefits

Competitive salary commensurate with experience
Health, dental, and vision insurance
Paid time off and holidays
Supportive, mission-driven team environment
Opportunity to grow with two expanding organizations

Pay: $24.00 - $26.00 per hour

Benefits:

401(k)
401(k) matching
Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

practice managers & administrators jobs in appleton, wi

Practice Operations Coordinator

Admissions Director

Senior Director, Patient Access (Onsite- WI)

Practice Administrator - Primary Care

Business Office Manager

Director of Admissions

Registered Nurse Surgery Center Administrator

Physician Office Supervisor Family Practice

Surgery Center Administrator

Medical Operations Manager/ Practice Manager

Regional Manager

Urgent Care Veterinary Practice Manager

Team Leader - Regional Clinic II

Team Leader Clinic II - Brillion Clinic

Medical Specialties Director

Clinical Coordinator

Dental Office Manager /Front desk

Oncology Operations Supervisor - Patient Access

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