Top 9 Accounts assistant Jobs in Appleton Wi

Accounts Payable/Receivable Administrative Assistant
Hortonville Area School District —Hortonville, WI
- From $43,249 a year
- Full-time
- Background check
- Office
- Microsoft Office
- Health insurance
- Dental insurance
Quick Apply
13h
Accounts Payable Accounting Assistant - Michels Power, Inc.
Michels Corporation —Neenah, WI
- Full-time
- Microsoft Excel
- Office
- High school diploma or GED
- Health savings account
- Disability insurance
Assistant Accounts Receivable Analyst
IAB Solutions LLC —Green Bay, WI
- Full-time
- Background check
- Research
- Office
- Disability insurance
- Health insurance
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Accounts Receivable Clerk & Office Manager
Guardian Restoration —Kaukauna, WI
- $70,000 - $75,000 a year
- Microsoft Outlook
- 5 years
- Mid-level
- Dental insurance
- Paid time off
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Accounts Payable Accounting Assistant - Michels Power, Inc.
Michels Corporation —Neenah, WI
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HVAC Technician
Advantage Mechanical Inc. —Appleton, WI
Valid driver's license and reliable transportation. Diagnose and repair HVAC systems (RTUs, MUAs, Exhaust Fans, Split Systems, Hydronics).
$25 - $42 an hour
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Assistant Janitorial Account Supervisor (NorthEast)
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Accounts Payable / Administrative Assistant
Parks Drilling Company —Marysville, OH
Answer and direct incoming phone calls. Create job folders and scan field documents when job is complete. Prepare and process check runs, ACH payments, and…
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7h

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Accounts Payable/Receivable Administrative Assistant

Hortonville Area School District -
Hortonville, WI

Quick Apply

Job Details

Full-time
From $43,249 a year
13 hours ago

Benefits

Health insurance
Dental insurance
Flexible spending account
Paid time off
Employee assistance program
Life insurance
Retirement plan
Paid sick time

Qualifications

High school diploma or GED

Full Job Description

Thank you for your interest in this position, to be considered please apply via Frontline by copying and pasting this link into a new browser https://www.applitrack.com/Hortonville/onlineapp/default.aspx?Category=Support+Staff.

Reports to: Director of Business Services

Qualifications:

High school diploma or equivalent.
Additional business training in accounting/accounts payable or appropriate work experience desirable.
Detail orientated individual with good oral and written communication skills and excellent customer service.
Advanced computer skills (Google Suite, MS Office, etc.) and the ability to operate office equipment.
Ability to assume responsibility, display initiative, think critically and exercise good judgement.

General Responsibilities:

Responsible for the accurate and timely processing of accounts payable transactions while ensuring compliance with district policies, state and federal regulations, and established internal controls. Maintains accurate financial records, supports district purchasing and payment processes, assists with annual financial reporting and audit activities, and provides exceptional customer service to employees, vendors, and community partners. Collaborates effectively with Business Services staff and other departments to support the financial operations of the district.

Essential Functions:

Processes vendor invoices, employee reimbursements, purchase orders and payment requests in accordance with district policies, internal controls and applicable laws.
Reviews invoices for accuracy, appropriate approvals, account coding and supporting documentation prior to payment.
Scans, indexes and attaches invoices, supporting documentation and payment records within the district's financial management system to ensure complete electronic records and audit readiness.
Communicates with vendors and staff regarding payment status, invoice discrepancies and purchasing questions.
Research and resolve returned checks, stale dated checks and processes void checks.
Acts as a liaison between the business office and district departments and vendors.
Maintains and monitors all lease schedules for timely payment and year-end reporting.
Administers the district purchasing card program, including reviewing supporting documentation, ensuring policy compliance, reconciling transactions and processing payments.
Maintain accurate and organized financial records for all accounts payable transactions including preparation and filing of annual IRS Form 1099 reporting.
Maintains the district vendor list and files including W-9 documentation compliant with IRS requirements.
Process entries for cash receipts, prepares bank deposits and maintains supporting documentation.
Works closely with department staff to prioritize department functions and plan schedules to meet deadlines. Assists department team members with the completion of projects as they arise.
Assists with the preparation of district annual audit materials.
Prepares shipments as needed and completes UPS daily pickup.
Maintains district postage meter, daily US mail and intra-district mail.
Maintains appropriate supplies for accounts payable processing.
Attends accounts payable related meetings and seminars as needed.
Identifies opportunities to improve accounts payable processes through increased efficiency and technology.
Maintains confidentiality of financial and employee information.
Other duties that are self-initiated or special projects that may be assigned by the Director of Business Services, District Administrator and/or Board of Education.

Knowledge, Skills and Abilities

Strong attention to detail and accuracy.
Excellent communication and time management skills.
Ability to analyze financial information and identify discrepancies.
Effective written and verbal communication skills.
Customer focused approach.
Ability to learn new technology and software.
Ability to work independently while contributing to a collaborative team.

Physical Demands

The usual and customary duties require walking, sitting, standing, bending, twisting, turning, lifting, carrying and reaching. The ability to sit for prolonged periods of time. Phone and computer use. Manual dexterity using fine and gross motor skills is necessary. Data entry and retrieval requires prolonged periods of standing or sitting with repetitive motion and mental processing.

Performance Evaluation: Performance will be evaluated in accordance with the Board of Education policy on evaluation of support staff. Evaluation will be performed by the Director of Business Services.

Employment: Twelve-Month Position

Pay- $43,249

Pupil Nondiscrimination Statement: It is the policy of the Hortonville Area School District that no person may be denied admission to any public school or be denied participation in, be denied the benefits of, or be discriminated against in any curricular, extracurricular, pupil services, recreational or other program or activity because of the person’s sex, color, race, religion, national origin, ancestry, creed, pregnancy, marital or parental status, sexual orientation or physical, mental, emotional or learning disability

Hortonville School District is an Equal Opportunity Employer

Pay: From $43,249.00 per year

Benefits:

Dental insurance
Employee assistance program
Flexible spending account
Health insurance
Life insurance
Paid sick time
Paid time off
Retirement plan

Work Location: In person

Quick Apply

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accounts assistant jobs in appleton wi

Accounts Payable/Receivable Administrative Assistant

Accounts Payable Accounting Assistant - Michels Power, Inc.

Assistant Accounts Receivable Analyst

Accounts Receivable Clerk & Office Manager

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