Top 102 Administrative assistant Jobs in Appleton Wi

Project Operations Assistant
Ballard Marine Construction —Neenah, WI
- $22 - $25 an hour
- Full-time
- Hybrid work
- Microsoft Excel
- Writing skills
- Office
- Fuel card
- Paid holidays
Quick Apply
Receptionist/Administrative Assistant
Complete Fire Solutions Inc —Neenah, WI
- $21 - $25 an hour
- Full-time
- Google Workspace
- Microsoft Outlook
- Computer literacy
- Health savings account
- Health insurance
Quick Apply
4d
Part-time Office Assistant
Lamers Dairy, Inc. —Appleton, WI
- From $20 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- Customer service
- 401(k)
- Paid time off
Quick Apply
16h
Office Assistant - Children, Youth, and Families
Outagamie County —Appleton, WI
- $21.15 - $22.43 an hour
- Full-time
- Word processing
- Basic math
- English
- Health savings account
- Disability insurance
Administrative and Operations Coordinator
Van Ert Electric Company, Inc. —Neenah, WI
- $22 - $26 an hour
- Full-time
- Microsoft Outlook
- Office
- High school diploma or GED
- Health insurance
- Dental insurance
Quick Apply
9d
Administrative Assistant
Fosber America, Inc —Green Bay, WI
- $16 - $20 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Customer service
Quick Apply
19h
Administrative Receptionist
Windows Of Wisconsin Inc —Kaukauna, WI
- $19 - $21 an hour
- Full-time
- Background check
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
1d
Deal Administration Specialist
BERGSTROM NEENAH GM —Neenah, WI
- $42,000 - $50,000 a year
- Full-time
- Sales
- Dealership
- Mid-level
- Wellness program
- Paid holidays
Quick Apply
Military Service - U.S. Air National Guard, Administration
Military Service - U.S. Air National Guard Recruiting —Wisconsin
- From $49,838.78 a year
- Full-time
- Military
- Computer literacy
- English
Executive Assistant
Plexus —Neenah, WI
- $70,300 - $105,500 a year
- Background check
- Customer service
- Word processing
- Health insurance
- Dental insurance
Executive Administrative Assistant
US Venture —Appleton, WI
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
2d
Office Assistant - Aging and Long-Term Support Division
Outagamie County —Appleton, WI
- $21.15 - $22.43 an hour
- Full-time
- Word processing
- Basic math
- English
- Health savings account
- Disability insurance
3d
Administrative Specialist
Miller Pipeline —Kaukauna, WI
- Customer service
- Office
- Administrative experience
- Opportunities for advancement
Receptionist/Administrative Assistant
Psychological and Behavioral Health of the Fox Cities —Neenah, WI
- $16 - $20 an hour
- Part-time
- Bilingual
- Google Workspace
- Computer literacy
Quick Apply
10h
Executive Assistant
ThedaCare —Appleton, WI
- Full-time
- 18 years or older
- Computer literacy
- Mid-level
1d
Office Operations Assistant Pediatrics
Ascension —Appleton, WI
- Full-time
- Customer service
- High school diploma or GED
- Pediatrics
- Disability insurance
- Health insurance
18h
Administrative Services Specialist
Village of Winneconne —Winneconne, WI
- $21 - $24 an hour
- Full-time
- Customer service
- No experience needed
- English
- Health insurance
- Dental insurance
Quick Apply
18h
Body Shop Administrative Assistant
BERGSTROM APPLETON CHEVROLET —Appleton, WI
- $17 - $25 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Wellness program
- Paid holidays
Quick Apply
8d
Administrative Assistant
Calumet County, WI —Chilton, WI
- $21.08 - $27.10 an hour
- Full-time
- Word processing
- Computer literacy
- Basic math
- Wellness program
- Health savings account
1d
Operations Support Specialist
J. J. Keller & Associates, Inc —Neenah, WI
- Online Application
- Background check
- Mid-level
- Office
- Profit sharing
- Paid holidays

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Project Operations Assistant

Ballard Marine Construction -
Neenah, WI

Quick Apply

Job Details

Full-time
$22 - $25 an hour

Benefits

Fuel card
Paid holidays
Disability insurance
Health insurance
Dental insurance
Paid time off
Vision insurance
401(k) matching
Life insurance

Qualifications

Employee relationship building
High school diploma or GED
Stakeholder relationship building

Full Job Description

WHY JOIN BALLARD MARINE CONSTRUCTION?

Ballard Marine Construction is a specialty marine and underwater contractor based in Washougal, WA, with regional offices and projects throughout North America.

Why join Ballard? It’s simple. You get to work on amazing technical projects with like-minded team members. The Ballard culture is second to none, and because of that we are incredibly protective and particular on who we invite onto the team. We have a unique culture of true excellence; we hold each other accountable from our newest interns and engineers to our most senior leaders. You will always go to work knowing that everyone you are working with cares as much as you do and is working hard to reach common goals. You will get out of it what you put into it. Ballard is an amazing place to work and if what we’ve said resonates with you, you just might be right for us!

Our projects are built in some of the most challenging marine environments in North America from busy ports and working waterfronts to critical infrastructure that keeps communities moving and industries operating. But project success isn't driven by the field alone. Behind every successful project is a team of operations professionals ensuring the right information, processes, and support are in place to keep work moving forward. If you're someone who thrives on organization, accuracy, accountability, and being the person others rely on to get the details right, this opportunity was built for you!

Job Summary:

The Project Operations Assistant plays an important role in supporting field and project operations through accurate workforce data management, payroll support, and prevailing wage administration across active construction projects. During the first year, the primary focus of this role will be field time entry, payroll support, and prevailing wage administration, helping ensure employees are paid accurately, labor costs are properly captured, and project teams have reliable workforce data to support operations. Working closely with field teams, Payroll, and Project Controls, this role helps ensure labor information is entered accurately and payroll-related data is maintained in a timely manner. The position requires exceptional attention to detail, strong organizational skills, and the ability to manage high-volume data in a fast-paced construction environment. As the individual grows within the role, opportunities will expand into broader project operations and administrative support functions.

This is not a remote position, and is located at our Ballard Office in Neenah, WI. At this time we are not offering relocation, or remote/hybrid work.

Ideal Candidate:

Core Attributes:

Grit and Resiliency - We dig deep to figure out how to make things happen no matter how impossible it seems. We never give up. We take on challenges that nobody else can; or will.

Comradery and Inspirational - We are a hard-working team of likeminded individuals working toward a common goal. We regularly celebrate wins and like to have fun whether at work or at play. We come together each day looking for ways to instill life and energy into the world around us.

Driven and Competitive - We love competition. We love to win and love to learn when we lose. Not getting the job done is not an option. We are obsessed to do our best and we do what it takes to win.

Trustworthy and Respectful - We are passionate about honesty, authenticity and transparency. No lies. No drama. No politics. We value constructive conflict and ensure that even in conflict we treat others with respect.

Ownership and Accountability - When something goes wrong, we first “look in the mirror” before we “look out the window”. We ask “what could I have done differently?” and then we share lessons learned. Regularly challenging ourselves and those around us to be better is a way of life. “Me first” belongs here.

Education:

High School diploma or equivalent

Driver’s License

Experience:

2+ years of working administrative experience, preferably in a related role

Experience with employee timekeeping and payroll processes preferred

Familiarity with prevailing wage projects and union/non-union pay structures preferred

Construction industry experience preferred

Skills:

Exceptional attention to detail and accuracy

Ability to manage high-volume data entry while maintaining accuracy and meeting deadlines

Strong organizational skills with the ability to prioritize competing responsibilities

Ability to review, validate, and reconcile workforce and payroll-related data

Proficient in Microsoft Office, with strong Excel skills

Strong verbal and written communication skills

Self-motivated with the ability to work independently and as part of a team

Ability to build strong working relationships with field personnel, project teams, and internal stakeholders

Responsibilities:

Primary Focus (First Year)

Enter and maintain accurate field employee time records

Support prevailing wage administration by reviewing contract requirements and coordinating labor classifications and pay rates with project teams

Enter and maintain equipment job cost information

Maintain "Daily" inbox

Review weekly edit listings and control sheets for accuracy and completeness

File and maintain weekly project documentation in accordance with company standards

Support year-end audit activities through document collection and record maintenance

Future Growth & Development Opportunities

Assist with project setup and maintenance in company systems and project folders

Assist with Davis-Bacon/Prevailing Wage (DPW) project setup and maintenance

Enter, track, and close purchase orders

Assist with subcontract setup and verify required documentation is in place prior to payment

Enter and maintain contract, subcontract, and budget change orders

Change Order Entry (Contract, Subcontract, and Budget)

Process workflow coding and routing activities

Enter field reporting and forecasting information received from project teams

Support standard client billing activities

Assist with accounts receivable collections and invoice follow-up

Create and maintain subcontractor and vendor onboarding forms

Maintain project documents and records to ensure accurate organization and retrieval

Support project compliance activities, including labor reporting and subcontractor documentation

Provide general administrative support including invoice coding, crew list maintenance, travel coordination, fuel card administration, and other operational support activities

Perform other duties as assigned

Physical Demands Working Environment:

General office environment

Prolonged period sitting at a desk and working on a computer

Must be able to lift 20 pounds at a time

Benefits:

Ballard offers a comprehensive benefits package and provides a culture that values opportunity for growth, development, and internal promotion. Benefits include medical, dental, vision, life insurance, LTD, STD, PTO, 401K Plan with employer match, paid holidays, and so much more!!

Salary Range:

$22 - $25/hr

Pay is commensurate with experience and qualifications.

EEO Statement:

Ballard Marine Construction, LLC. is an Equal Opportunity and Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, or veteran status. A reasonable accommodation will be considered for qualified individuals with a disability if it does not create an undue hardship for the Company, consistent with the ADA as amended.

Job Type: Full-time

Work Location: In person

Quick Apply

Refine Your Search

administrative assistant jobs in appleton wi

Project Operations Assistant

Receptionist/Administrative Assistant

Part-time Office Assistant

Office Assistant - Children, Youth, and Families

Administrative and Operations Coordinator

Administrative Assistant

Administrative Receptionist

Deal Administration Specialist

Military Service - U.S. Air National Guard, Administration

Executive Assistant

Executive Administrative Assistant

Office Assistant - Aging and Long-Term Support Division

Administrative Specialist

Receptionist/Administrative Assistant

Executive Assistant

Office Operations Assistant Pediatrics

Administrative Services Specialist

Body Shop Administrative Assistant

Administrative Assistant

Operations Support Specialist

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