Top 302 Office administrator Jobs in Arcadia Ca

Office Administrator
Creative Talent —Pasadena, CA
- $50,000 - $62,000 a year
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- Paid holidays
- 401(k)
Quick Apply
MANAGER III, DEPARTMENT OF MOTOR VEHICLES
Department of Motor Vehicles —Los Angeles County, CA
- $6,681 - $8,362 a month
- Online Application
- Office
- US work authorization
- Fingerprint clearance
- Disability insurance
- Health insurance
Administrative Assistant/Office Manager
Mercer Advisors —Burbank, CA
- $34 - $40 an hour
- Full-time
- Sanitation
- Mid-level
- Office
- Paid parental leave
- Health savings account
Quick Apply
7d
AI Systems Specialist & Front Office Manager at Production Studio
Hubble Studio —Los Angeles, CA
- $20 - $28 an hour
- Full-time
- Google Workspace
- Microsoft Excel
- System design
Quick Apply
6h
Dental Office Manager
Confidential —Van Nuys, CA
- $80,000 - $120,000 a year
- Full-time
- Dental office
- Mid-level
- Team management
- 401(k)
Quick Apply
Oral Surgery Back Office Manager
Inland Empire Oral & Maxillofacial Surgeons —Upland, CA
- From $75,000 a year
- Email
- Dental office
- Management
- Surgery
- Continuing education credits
- Health insurance
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Personal Injury Firm Operations Manager
Anand Desai Law Firm —Glendale, CA
- $71,000 - $150,000 an hour
- Full-time
- Customer service
- Mid-level
- 3 years
- Paid holidays
- Health insurance
Quick Apply
Full Charge Bookkeeper/Office Manager
Goodson Real Estate —Los Angeles, CA
- From $30 an hour
- Part-time
- 5 years
- Mid-level
- Office
Quick Apply
4d
Legal Assistant
Sherman Oaks Boutique Transactional Law Firm —Sherman Oaks, CA
- $18 - $25 an hour
- Full-time
- Background check
- 5 years
- Computer literacy
Quick Apply
10d
Department Manager Personal injury Lawfirm (performance bonus)
Law Offices of Jacob Emrani —Los Angeles, CA
- $60,000 - $100,000 a year
- Full-time
- Inventory management
- Mid-level
- Organizational skills
- Health insurance
- Dental insurance
Quick Apply
17h
Dental Office Manager/Treatment Coordinator
Confidential —Fullerton, CA
- $25 - $40 an hour
- Full-time
- Dental office
- Management
- 5 years
- Dental insurance
- 401(k)
Quick Apply
Dental Office Manager
Private dental office in Huntington park,CA —Sylmar, CA
- $27.24 - $32.80 an hour
- Full-time
- Dental office
- Mid-level
- 3 years
Quick Apply
7d
Accounting/Office Administrator
Great Eastern Entertainment —Compton, CA
- $20 - $32 an hour
- 8 hour shift
- Background check
- Microsoft Excel
- Bachelor of Science
- Health insurance
- Dental insurance
Quick Apply
Automotive Office Manager
Confidential —Los Angeles, CA
- $75,000 - $80,000 a year
- Full-time
- Background check
- Microsoft Outlook
- Dealership
- Paid holidays
- Health insurance
Quick Apply
2d
Administrative Specialist/Bookkeeping
TEXSTOINE INC —Vernon, CA
- $25 an hour
- Full-time
- Google Workspace
- Mid-level
- Office
- Health insurance
Quick Apply
Sr Profit Center Office Administrator
Hajoca Corporation —Los Angeles, CA
- $21.50 - $26.00 an hour
- Full-time
- Basic math
- Pass drug screening
- English
- Profit sharing
- Wellness program
Quick Apply
Operations Manager
The Workroom LA —Vernon, CA
- $80,000 - $85,000 a year
- Full-time
- Google Workspace
- Research
- Mid-level
- Health insurance
- Paid time off
Quick Apply
3d
Dental Office Manager / Treatment Coordinator
Tyler Dental Care —El Monte, CA
- From $26.70 an hour
- Part-time
- Dental office
- Management
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Accounting / Office Administrator
Great Eastern Entertainment —Compton, CA
- $18 - $22 an hour
- 8 hour shift
- Mid-level
- Office
- Microsoft Office
- Health insurance
- Dental insurance
Quick Apply
Office Administrator
RAPID PLUMBING —Los Angeles, CA
- $17.50 - $18.00 an hour
- Part-time
- Bilingual
- Spanish
- Inventory management
- Health insurance
- Paid time off
Quick Apply

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office administrator jobs near arcadia ca

Office Administrator

Creative Talent
Pasadena, CA

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Job Details

Full-time
$50,000 - $62,000 a year

Benefits

Paid holidays
401(k)
Paid time off

Qualifications

Customer communication
Teamwork
Microsoft Outlook
Spreadsheets
Word embeddings
Executive administrative support
Copy editing
Schedule creation
Presentation preparation
Business Administration
Office management
Associate's degree

Full Job Description

Position Summary

We are a growing residential home building company based in Pasadena, CA, seeking a highly organized and proactive Office Administrator to serve as the operational backbone of our team. This is a critical role that supports various staff with day-to-day administrative functions. The ideal candidate brings a strong command of Microsoft Office, experience in construction industry software — specifically Houzz — and the ability to manage multiple priorities in a fast-paced building environment.

Key Responsibilities

Administrative Operations

Manage day-to-day office operations, including correspondence, filing systems, and supply inventory.
Serve as the primary point of contact for incoming calls, emails, and client inquiries, routing communications to the appropriate team members.
Maintain organized digital and physical records of contracts, permits, project documentation, and vendor agreements.
Coordinate and schedule meetings, site visits, project milestones, and executive calendars using Outlook and Microsoft Teams.

Document & Presentation Development

Draft, format, and proofread a variety of business documents including proposals, project summaries, client letters, and internal reports using Microsoft Word.
Develop and maintain Excel spreadsheets for budgets, project timelines, material tracking, and cost comparisons.
Design polished PowerPoint presentations for client pitches, project updates, and leadership meetings.
Ensure all documentation adheres to company standards for branding, formatting, and accuracy.

Houzz Platform Management

Manage the company’s Houzz Pro profile, including updating project portfolios, responding to client reviews, and maintaining accurate business information.
Utilize Houzz Pro tools for lead tracking, client communication, and project management workflows.
Coordinate with internal and external contacts to upload project photos, materials, and specifications to the Houzz platform.
Monitor Houzz analytics and engagement metrics, reporting results to leadership on a regular basis.

Scheduling & Project Coordination

Coordinate scheduling between subcontractors, project managers, architects, and clients to ensure project timelines are maintained.
Track key project dates including permit submissions, inspections, delivery schedules, and milestone completions.
Prepare and distribute meeting agendas, minutes, and action items in a timely manner.
Assist with onboarding logistics for new vendors, subcontractors, and staff members.

Qualifications

Required

3+ years of experience in an administrative or office management role, preferably in construction, real estate, or a related industry.
Proficiency in Microsoft Office Suite — Word, Excel, PowerPoint, and Outlook — with demonstrated ability to create professional-grade documents and presentations.
Working knowledge of Houzz Pro for business profile and project management.
Strong scheduling and calendar management skills, with the ability to juggle multiple priorities and competing deadlines.
Exceptional written and verbal communication skills.
High attention to detail and a commitment to accuracy in all document preparation.
Ability to work independently, take initiative, and exercise sound judgment.

Preferred

Associate’s or Bachelor’s degree in Business Administration or a related field.
Experience supporting project managers or field teams in a construction or homebuilding environment.
Familiarity with permit and inspection processes in the greater Los Angeles / Pasadena area.
Experience with additional project management tools such as Buildertrend, CoConstruct, or Procore desired, not required.

Compensation & Benefits

Salary Range
$50,000 – $62,500 annually, starting salary

Schedule
Monday – Friday, 8:00 AM – 5:00 PM

Health Benefits
None

Paid Time Off
PTO + paid holidays after one year

Retirement
401(k) with company no match

Environment
Collaborative, small-team office setting

How to Apply
Please submit your resume and a brief cover letter outlining your relevant experience — including your familiarity with Houzz and the Microsoft Office Suite — to our HR team. We review applications on a rolling basis and will be in touch with qualified candidates promptly.

We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or veteran status.

Pay: $50,000.00 - $62,000.00 per year

Benefits:

401(k)

Work Location: In person

Quick Apply

Refine Your Search

office administrator jobs in arcadia ca

Office Administrator

MANAGER III, DEPARTMENT OF MOTOR VEHICLES

Administrative Assistant/Office Manager

AI Systems Specialist & Front Office Manager at Production Studio

Dental Office Manager

Oral Surgery Back Office Manager

Personal Injury Firm Operations Manager

Full Charge Bookkeeper/Office Manager

Legal Assistant

Department Manager Personal injury Lawfirm (performance bonus)

Dental Office Manager/Treatment Coordinator

Dental Office Manager

Accounting/Office Administrator

Automotive Office Manager

Administrative Specialist/Bookkeeping

Sr Profit Center Office Administrator

Operations Manager

Dental Office Manager / Treatment Coordinator

Accounting / Office Administrator

Office Administrator

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