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Administrative Assistant/Meeting and Event Coordinator

U.S. Courts -
Atlanta, GA

Apply Now

Job Details

Full-time
$52,199 - $84,879 a year
11 days ago

Qualifications

Microsoft Excel
Phone communication
Professional ethics
Writing skills
Content editing
In-person customer service
Multi-line phone systems
Typing
Clerical experience
Productivity software
Grammar Experience
Office phone management
Quality data entry

Full Job Description

Summary

The Administrative Assistant/Meeting and Event Coordinator reports to the Assistant Circuit Executive for Project Management. This position assists in leading the planning, organizing, and implementation of meetings, conferences, and events. The incumbent also discharges administrative, clerical, and technical responsibilities for the Circuit Executive's Office.

Learn more about this agency

This job is open to

The public

U.S. Citizens, Nationals or those who owe allegiance to the U.S.

Clarification from the agency

United States citizens or lawful permanent residents actively seeking citizenship.

Duties

The position provides administrative and technical assistance to ensure the smooth and efficient management of the office and the coordination of meetings, conferences, and other events, including but not limited to the Court administrative meetings and the biennial circuit judicial conference. Incumbent also provides administrative support to the Circuit Executive and Deputy Circuit Executive as needed.

DUTIES AND RESPONSIBILITIES:

Provide office support and assistance in leading the administrative and event coordination functions of the office, which may include any or all the following duties and responsibilities.
Lead the coordination of conferences, meetings, court ceremonies, and events, including primary planning, coordinating, and organizing catering needs, implementation, and post-event follow-up responsibilities. Assist in the preparation, printing and distribution of agendas, meeting materials, and minutes of proceedings. Prepare name plates, name badges, and signage as needed. Serve as onsite project lead monitoring and supporting meetings and events.
In addition to event coordination, the incumbent is expected to independently lead and manage assigned projects, events, and administrative initiatives from planning through completion.
Prepare, proofread, and edit materials drafted by others for accuracy, proper grammar, and spelling.
The incumbent must demonstrate exceptional attention to detail in managing logistics, communications, scheduling, and event materials to ensure all activities are executed accurately and professionally.
Assist other office personnel with projects as directed and under coordination with immediate supervisor.
Arrange meetings or other events including notifications to participants and logistical coordination. Arrange travel, prepare travel itineraries, and prepare travel vouchers ensuring that policies and procedures are followed.
Prepare correspondence, reports, form letters, and documents. Maintain correspondence and invitations for Court events, such as investitures and portrait ceremonies.
Assist in compiling spreadsheets, writing reports, and making recommendations pertaining to projects within the Project Management team.
Perform receptionist duties such as: serving as primary telephone contact for the Circuit Executive's Office, maintaining telephone coverage schedule, answering routine questions, and directing visitors/callers to the appropriate person or department.
Maintain and update internal circuit court directories to ensure information is current and accurate. Print final materials.
Maintain, update, and track paper and electronic files; make copies and deliver documents to staff. Responsible for the organization and maintenance of the Project Management team records.
Coordinate room reservations (courtrooms, judicial council room, attorneys' lounges, and courthouse meeting areas).
Maintain Circuit Executive Office calendars.
Assemble materials for mailing, ensuring appropriate attachments are included. Process mail requiring special handling including courier and overnight mailings.
Receive and route all incoming materials from within the court to appropriate individuals in the office. Receive and route incoming and outgoing mail to appropriate persons or offices.
Submit requests for generally purchased office supplies.
Assist in maintaining office reference materials, such as administrative manuals, internal controls, and bulletins. Print final materials.
Perform other functions within the Circuit Executive's Office as assigned.

Requirements

Conditions of employment

Applicants must be a United States citizen or eligible to work for the federal government. All applicant information is subject to verification. All offers of employment are provisional pending successful completion of a background check or investigation and a favorable employment suitability determination. It is the policy of this court that all new personnel are hired for a twelve-month initial probationary period, at the end of which time their work and progress will be evaluated. All court employees are required to adhere to the Code of Conduct for Judicial Employees. Employees of the United States Circuit Court are considered "at-will" employees, and, as such, may be terminated with or without cause. The Office of Personnel Management civil service position classification standards and appeal procedures do not apply to federal court employees. This position is subject to Electronic Funds Transfer (EFT) for payroll deposit.

Qualifications

REQUIRED QUALIFICATIONS:

One year of specialized experience. Specialized experience includes progressively responsible clerical or administrative experience requiring the regular and recurring application of clerical procedures that demonstrate the ability to apply a body of rules, regulations, directives, or laws and involve the routine use of specialized terminology and automated software and equipment for word processing, data entry or report generation.

PREFERRED QUALIFICATIONS AND SKILLS: Preference will be given to applicants who possess the following:

An undergraduate degree from an accredited college or university.
More than two years of specialized experience including progressively responsible clerical or administrative experience which demonstrates the particular knowledge, skills, and abilities to successfully perform the duties of this position.
Experience planning, coordinating, and managing meetings, conferences, ceremonies, and special events, including logistics, scheduling, vendor coordination, and on-site event support.
Government administrative experience.
Experience working in a federal court or in a legal environment.

Education

This job does not have an education qualification requirement.

Additional information

REQUIREMENTS: Incumbent must present a professional demeanor and possess exceptional interpersonal and organizational skills. The substantial amount of interpersonal communication required in the fulfillment of the duties and responsibilities of the position makes it necessary that the candidate manifest the highest degree of professionalism, poise, courtesy, and tact at all times. Must possess the ability to maintain strict confidentiality of all court matters and demonstrate sound ethics and good judgment. Incumbent must have the ability to interpret and adhere to the court's policies, procedures, practices, and guidelines related to office administration. Ability to understand and use legal terminology. Ability to work independently, prioritize, multitask, and possess excellent attention to detail. Skill in spelling, grammar, proofreading, and attention to detail. Ability to communicate effectively (orally and in writing) to individuals and groups to provide information. The incumbent must demonstrate exceptional attention to detail in managing logistics, communications, scheduling, and event materials to ensure all activities are executed accurately and professionally. Ability to interact effectively and appropriately with the public, providing customer service and resolving difficulties while complying with regulations, rules, and procedures. Ability to interact tactfully with a wide variety of people. In addition, must be dependable, a team player, and capable of working effectively in a high volume, fast paced office.

Skill and accuracy in data entry and performing numerical calculations. A strong knowledge of Microsoft Office 365 products, including Word, Excel, and Publisher. Skill or ability to develop skill with design software. Skill in using a multi-line telephone efficiently. Skill in keyboarding, typing, and data entry. Ability to lift and move files, materials, and equipment (approximately up to 50 pounds). Occasional travel may be required.

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

Benefits

Review our benefits

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Applicants will also be evaluated based on the application materials submitted.

Required Documents

Please refer to the "How to Apply" section.

How to Apply

A cover letter addressed to Cheryl Vessels, Assistant Circuit Executive for Human Resources, and resume detailing background, experience, and qualifications should be emailed in one single PDF attachment to [email protected]. Please indicate "Administrative Assistant" in the subject line.

Agency contact information

Human Resources

Phone

(404) 335-6202

[email protected]

Address

US Court of Appeals for the Eleventh Circuit
56 Forsyth Street, N.W.
Atlanta, GA 30303-2289
US

Next steps

An evaluation of your qualifications will be conducted. The most qualified candidates will be referred to the hiring manager for further consideration and possible interview. Due to the volume of applications received, only candidates selected to interview will be contacted.

Overview

Accepting applications

Posted this month · Apply by 07/16/26

Due by 11:59 p.m. ET on July 16, 2026

Location

1 vacancy in the following location:

Atlanta, GA

No matching locations found.

Work site options

Telework eligible

Remote job

Relocation expenses reimbursed

Salary

$52,199 - $84,879 per year

Pay scale & grade

CL 25

Promotion potential

None

Learn more about pay scale and grade

Pay scale and grade determines the salary of the job.

Work schedule

Full-time

Travel Required

Occasional travel - You may be expected to travel for this position.

Appointment type

Permanent

Occupations and job series

0301 Miscellaneous Administration And Program

Supervisory status

Federal service type

This job is in the Excepted Service

Represented by a union

Drug test

Security clearance

Other

Financial disclosure required

Some jobs require financial disclosure to identify conflicts of interests.

Announcement number

DE-12993078-26-AB

Control number

874348600

Apply Now

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Summary

This job is open to

The public

Clarification from the agency

Duties

Requirements

Conditions of employment

Qualifications

Education

Additional information

Benefits

How you will be evaluated

Required Documents

How to Apply

Agency contact information

Next steps

Overview