Top 232 Administrative assistant Jobs in Aurora, Or

Programs Assistant
Creating Opportunities —Salem, OR
- $21 an hour
- Part-time
- Background check
- Experience working with individuals with developmental disabilities
- Spanish
- 401(k)
- Flexible schedule
Quick Apply
13d
Receptionist
Carlton Farms —Carlton, OR
- $18 - $20 an hour
- Full-time
- Spanish
- Computer literacy
- English
- Paid holidays
- Health insurance
Quick Apply
9d
Customer Service and Operations Assistant
Schreiner's Gardens —Salem, OR
- $21 - $24 an hour
- Full-time
- Sales
- Customer service
- Merchandising
- Health insurance
- Dental insurance
Quick Apply
9d
Administrative Coordinator $26.00 - $31.00 Per Hour (DOE)
NDT —Portland, OR
- $26 - $31 an hour
- Full-time
- 5 years
- Research
- Office
- Paid holidays
- Health insurance
Quick Apply
Office/Clerical Assistant
American Steel —Canby, OR
- $21.00 - $23.50 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Health savings account
- Paid holidays
1d
Office Administrator Braber Inc
BE Group of Companies —Canby, OR
- $23 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Computer literacy
- Health insurance
- Dental insurance
Quick Apply
Administrative Clerk
Houston's Inc —Wilsonville, OR
- $20 an hour
- Full-time
- Microsoft Word
- Microsoft Outlook
- Computer literacy
Quick Apply
Administrative Secretary - Student Services
Salem Keizer Public School District —Salem, OR
- $24.03 - $30.65 an hour
- Online Application
- Office
- Entry level
7d
Sr. Administrative Assistant, Ann Sacks
Kohler —Portland, OR
- $27.80 - $41.70 an hour
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Benefits from day one
Administrative Assistant - Emanuel
Legacy Health —Portland, OR
- $28.47 - $40.71 an hour
- Part-time
- Hospital
- 5 years
- Word processing
1d
Executive Assistant
Wyld —Clackamas, OR
- $70,000 - $90,000 a year
- Full-time
- Background check
- Google Workspace
- ServSafe
- Paid holidays
- Dental insurance
Quick Apply
Office Assistant
4 Seasons Softwash —Oregon City, OR
- $23 - $25 an hour
- Online Application
- Office
- US work authorization
- In-person
Quick Apply
Communications Coordinator - Living Waters of Hope
Christian Career —Canby, OR
- $23 - $25 an hour
- Part-time
- Hybrid work
- Google Workspace
- Mid-level
- Office
Quick Apply
2d
Administrative Assistant
Oregon Health & Science University —Portland, OR
- $24.58 - $33.26 an hour
- Full-time
- Bilingual
- Microsoft Word
- Adults
- Vision insurance
3d
Branch Office Administrator
Edward Jones —Canby, OR
- Full-time
- Computer literacy
- Office
- Communication skills
- Profit sharing
- Health savings account
3d
Office Specialist 2
Department of Human Services —Salem, OR
- $3,515 - $4,738 a month
- 8 hour shift
- Background check
- Word processing
- Computer literacy
- Loan forgiveness
3d
Office Assistant Senior
Multnomah County, OR —Portland, OR
- $29.29 - $36.03 an hour
- Overtime
- Dental office
- 6 years
- Writing skills
14d
Administrative Assistant, Senior
CareOregon —Portland, OR
- $28.81 - $35.22 an hour
- Full-time
- Hybrid work
- Writing skills
- Mid-level
- Office
- Wellness program
- Paid jury duty
3d
Administrative Assistant - Portland
AMS, Association Management Services.NW —Portland, OR
- $21 - $25 an hour
- Full-time
- Entry level
- Paid training
- Paid holidays
Quick Apply
Investigator Assistant (Administrative Specialist 2)
Teacher Standards and Practices Commission —Salem, OR
- $4,312 - $5,988 a month
- Full-time
- Hybrid work
- Background check
- Mid-level
- Office
- Paid holidays
- Disability insurance
10d

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Programs Assistant

Creating Opportunities -
Salem, OR

Quick Apply

Job Details

Part-time
$21 an hour
13 days ago

Benefits

401(k)
Flexible schedule

Qualifications

Experience working with individuals with developmental disabilities
Teamwork
Microsoft Outlook
Experience working with individuals with neurodevelopmental disorders
Phone communication
Spreadsheets
Copy machines
Scanning
Microsoft Office
Driver's License
Attention to detail
Data entry
Organizational skills
Microsoft Teams
SharePoint
Adaptability
Appointment scheduling
Disability services experience
Time management

Full Job Description

Programs Assistant

About Creating Opportunities

Creating Opportunities is a community-based nonprofit organization dedicated to empowering individuals and families impacted by developmental disabilities. Our mission is to remove barriers, foster inclusion, and create meaningful pathways for success through education, advocacy, outreach, and collaboration with diverse community partners. We are committed to building a more inclusive society where every person, regardless of ability, has access to the resources, support, and opportunities needed to thrive.

Our Focus Areas

Strengthening families through resources, education, support, and advocacy.
Partnering with community organizations to serve underrepresented and underserved populations.
Promoting awareness, inclusion, and community engagement through outreach and events.

Position Summary

Please note: This is an in-person position. Successful candidates will be expected to work from the Creating Opportunities office and participate in onsite meetings, events, and program activities. This is not a position for candidates seeking remote employment.

Creating Opportunities is seeking a compassionate, organized, and proactive Program Assistant to support our Employer Resource Connection (ERC) and Health Related Social Needs (HRSN) Programs to help ensure the smooth day-to-day operation of these programs.

This position provides administrative and program support to the Programs Director, program staff, program participants, family members, and community partners. The Program Assistant serves as the initial point of contact for individuals receiving services through these programs.

The ideal candidate can manage multiple priorities, remain calm under pressure, anticipate needs, and respond effectively to changing situations. This role requires professionalism, strong communication skills, attention to detail, and a commitment to support individuals with developmental disabilities and mental health conditions.

The Program Assistant serves as an important point of contact for program participants and their families. Responsibilities include making outreach and cold calls to individuals, families, and community contacts to introduce services, explain program benefits, provide follow-up support, schedule appointments, and maintain accurate documentation of participant interactions. Successful candidates must be comfortable initiating conversations with individuals who may be unfamiliar with our organization and services.

The Program Assistant represents the organization's values by maintaining a welcoming, responsive, and supportive environment for participants, families, staff, volunteers, and community partners.

Key Responsibilities

Administrative Support

Provide direct administrative support to the Programs Director and Coordinators.
Answer incoming telephone calls, respond to inquiries, take messages, and provide program information.
Respond to, process, and schedule incoming referrals according to the contractual required timelines.
Manage scheduling appointments on multiple calendars.
Assist with program reporting and recurring administrative tasks.
Maintain accurate participant records and documentation.
Complete spreadsheets and maintain databases related to participants, community partners, and organizational contacts.
Maintain organized digital systems.
Perform general clerical duties including copying, mailing, scanning, filing, and document preparation.
Maintain office organization, supplies, and equipment.
Participate in team meetings and organizational initiatives.

Other duties

Promote events, trainings, and activities through email, print materials to families and community partners.
Coordinate logistics for presenters, volunteers, interpreters, and participants.
Confirm attendance and conduct follow-up communications after events.
Represent Creating Opportunities at community events and outreach activities.
Support special projects and other duties as assigned.

Qualifications

Required

Experience working with individuals with developmental disabilities and/or mental health conditions, either professionally or personally.
Confident in initiating conversations with individuals who may be unfamiliar with our organization and services.
Proficiency with Adobe and Microsoft 365 applications, including Word, Outlook, Excel, OneDrive, SharePoint, Teams, and PowerPoint.
Strong written, verbal, telephone, and interpersonal communication skills.
Excellent organizational, time-management, and multitasking abilities.
High level of attention to detail and accuracy in documentation and reporting.
Ability to work independently while contributing positively to a team environment.
Commitment to maintaining confidentiality and professional boundaries.
Familiarity with office equipment, including printers, scanners, and copiers.
Ability to lift up to 50 pounds.
Valid Oregon driver's license, reliable transportation, and current automobile insurance.
Successful completion of a criminal background check.
Oregon residency.

Preferred

Bilingual English/Spanish (+$1 bilingual pay differential).
Experience in nonprofit, community-based, social service, healthcare, disability, or behavioral health settings.

Ideal Candidate

We are looking for someone who is:

Friendly, patient, and compassionate
Professional and dependable
Flexible and adaptable
Organized and detail-oriented
Trustworthy and accountable
Collaborative and team-oriented
Comfortable working independently
Passionate about supporting individuals with disabilities and their families

Work Schedule & Location

In-person work at the Creating Opportunities office is required
This position will have a regular schedule of 30+ hours per week.
Primarily weekday schedule with occasional evening and weekends for meetings, events, and outreach activities.
Occasional travel within the regional service area may be required.

Join us in creating opportunities, strengthening communities, and helping individuals live with greater independence, choice, and inclusion.

How to Apply

Please submit:

A current resume
Professional references
A brief personal statement describing:
Why you are interested in this position, and
Any personal or professional experience working with individuals with developmental disabilities and/or mental health conditions.

Pay: $21.00 per hour

Benefits:

401(k)
Flexible schedule

Work Location: In person

Quick Apply

Refine Your Search

administrative assistant jobs in aurora, or

Programs Assistant

Receptionist

Customer Service and Operations Assistant

Administrative Coordinator $26.00 - $31.00 Per Hour (DOE)

Office/Clerical Assistant

Office Administrator Braber Inc

Administrative Clerk

Administrative Secretary - Student Services

Sr. Administrative Assistant, Ann Sacks

Administrative Assistant - Emanuel

Executive Assistant

Office Assistant

Communications Coordinator - Living Waters of Hope

Administrative Assistant

Branch Office Administrator

Office Specialist 2

Office Assistant Senior

Administrative Assistant, Senior

Administrative Assistant - Portland

Investigator Assistant (Administrative Specialist 2)

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