Top 40 Executive administrative assistant Jobs in Aurora Il

Executive Personal Assistant
Confidential —Glendale Heights, IL
- $31 - $35 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Executive Administrative Assistant
National Corrugated Solutions —Addison, IL
- $24.16 - $29.09 an hour
- Full-time
- Google Workspace
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
Executive Assistant to the Assistant Superintendent of Human Resources
Oswego Community Unit School District 308 —Oswego, IL
- $65,000 - $95,000 a year
- Full-time
- School experience
- Mid-level
- Office
- AD&D insurance
- Disability insurance
Executive Project Coordinator
Ecolab Inc. —Naperville, IL
- $63,500 - $95,400 a year
- Overtime
- Microsoft Outlook
- 5 years
- Mid-level
- Paid parental leave
- Employee stock purchase plan
Administrative Assistant, Principal's Office
Illinois Mathematics and Science Academy —Aurora, IL
- $47,648.30 - $56,056.82 a year
- Full-time
- School experience
- Spanish
- English
- Health insurance
- Dental insurance
7d
Senior Administrative Coordinator for the Office of the President
Waubonsee Community College —Sugar Grove, IL
- $24.64 - $29.69 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Research
Executive Assistant
Duly Health and Care —Downers Grove, IL
- $62,000 - $85,000 a year
- Full-time
- Microsoft Outlook
- Organizational skills
- Senior level
- Disability insurance
- Health insurance
Executive Assistant | Flexible, Hybrid Remote
Smiles Dental HQ —Naperville, IL
- $18 - $25 an hour
- Part-time
- Hybrid work
- Background check
- Driving
- Travel
- Travel reimbursement
- Mileage reimbursement
Quick Apply
14d
Executive Administrative Assistant - Midwest Region Small Business Banking
U.S. Bank National Association —Naperville, IL
- $24.18 - $32.21 an hour
- Full-time
- 5 years
- Word processing
- Writing skills
- Paid holidays
- Disability insurance
2d
Hotel Acquisition Analyst & Executive Assistant
Superhost Hospitality Management LLC —Naperville, IL
- From $50,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health savings account
- Health insurance
Quick Apply
Personal Assistant
Universal Resource, Inc —Plano, IL
- $22 - $28 an hour
- Part-time
- Computer literacy
- In-person
- Communication skills
- Flexible schedule
Quick Apply
3d
Administrative Assistant
Metropolitan Family Services —Wheaton, IL
- $45,000 - $60,000 a year
- Google Workspace
- Microsoft Outlook
- Mid-level
- Health savings account
- Health insurance
Quick Apply
Executive Assistant III
ISACA —Schaumburg, IL
- $85,804 - $128,760 a year
- Extended hours
- Hybrid work
- 5 years
- Mid-level
- Office
Executive Secretary
Naperville Community Unit School District 203 —Naperville, IL
- $23.63 an hour
- Mid-level
- School
14d
Executive Assistant - Naperville, IL (01)
Five-Star AudioVisual —Naperville, IL
- $55,000 - $65,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Writing skills
- Health savings account
- Paid holidays
Quick Apply
13d
Executive Office Personnel (#29482)
Valley View Community Unit School District 365U —Romeoville, IL
- Online Application
- Mid-level
- Office
- Ability to climb stairs
- AD&D insurance
- Disability insurance
Executive Household Assistant
Bob Loquercio Auto Group —Streamwood, IL
- $70,000 - $80,000 a year
- Full-time
- Research
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Business Associate
Treehouse Pediatric Therapy —Woodridge, IL
- No experience needed
- Bachelor's degree
- Children
Quick Apply
Executive Assistant
DeKalb County, Illinois —Sycamore, IL
- $21 - $27 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Wellness program
- Health insurance
7d
Executive Assistant
Strategix Management LLC —Joliet, IL
- Overtime
- Mid-level
- Office
- 3 years

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Executive Personal Assistant

Confidential
Glendale Heights, IL

Quick Apply

Job Details

Full-time
$31 - $35 an hour

Benefits

Health insurance
Dental insurance
401(k)
Vision insurance

Qualifications

Project coordination
Executive administrative support
Calendar management
Organizational skills
Clerical experience
Time management

Full Job Description

We are seeking a highly organized, proactive, and polished Personal Assistant to provide high‑level administrative and operational support to our leadership team. This role is ideal for someone who thrives in a fast‑paced, dynamic environment, excels at managing multiple high‑priority initiatives simultaneously, and takes pride in keeping executives focused, prepared, and operating efficiently.

As the Personal Assistant, you will act as a trusted partner to senior leadership—anticipating needs, managing competing priorities, safeguarding confidential information, and ensuring the smooth day‑to‑day flow of executive and company operations.

Compensation Range:

$31.00 – $35.00 per hour plus full benefits

This position is required to be onsite.

Key Functions

Serve as a primary administrative partner to the CEO, ensuring their day, schedule, and priorities are managed efficiently and proactively.
Manage complex executive calendars, schedule meetings, coordinate last‑minute changes, and ensure alignment with business priorities.
Screen, prioritize, and manage incoming communications (email, phone calls, mail), responding or redirecting items with discretion and urgency.
Draft, proofread, and distribute executive‑level correspondence, presentations, reports, and other documents on behalf of leadership.
Maintain highly organized electronic and physical filing systems to support easy access to critical information.
Act as a liaison between executives, internal departments, and external partners to ensure clear communication and follow‑through.
Support general office operations by handling administrative tasks such as scanning, filing, photocopying, and document management.
Handle sensitive, confidential, and time‑critical information with the highest level of professionalism, discretion, and integrity.
Identify opportunities to streamline administrative processes and improve organizational efficiency.
Arrange and manage domestic and/or international travel accommodations, itineraries, and expense-related documentation.
Coordinate and prepare for meetings, conferences, and events, including agenda creation, logistics, materials, and follow‑up actions.

Qualifications & Skills

Proven experience as a Personal or Executive Assistant supporting senior leadership, preferably in a fast‑growing or dynamic organization.
Advanced proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
Excellent time management skills and the ability to anticipate needs before they arise.
Strong written and verbal communication skills with a polished, executive‑level presence.
Exceptional organizational skills with strong attention to detail and accuracy.
Ability to multitask, prioritize, and remain composed in a rapidly changing, high‑pressure environment.
High level of professionalism, discretion, and sound judgment when handling confidential matters.
Flexible, adaptable, and comfortable managing frequent shifts in priorities and requirements.
Positive, collaborative mindset with the ability to work independently and as part of a team.
Bachelor’s degree or equivalent professional experience strongly preferred.

Pay: $31.00 - $35.00 per hour

Benefits:

401(k)
Dental insurance
Health insurance
Vision insurance

Experience:

Executive administrative support: 4 years (Required)

Ability to Commute:

Glendale Heights, IL 60139 (Required)

Work Location: In person

Quick Apply

Refine Your Search

executive administrative assistant jobs in aurora il

Executive Personal Assistant

Executive Administrative Assistant

Executive Assistant to the Assistant Superintendent of Human Resources

Executive Project Coordinator

Administrative Assistant, Principal's Office

Senior Administrative Coordinator for the Office of the President

Executive Assistant

Executive Assistant | Flexible, Hybrid Remote

Executive Administrative Assistant - Midwest Region Small Business Banking

Hotel Acquisition Analyst & Executive Assistant

Personal Assistant

Administrative Assistant

Executive Assistant III

Executive Secretary

Executive Assistant - Naperville, IL (01)

Executive Office Personnel (#29482)

Executive Household Assistant

Business Associate

Executive Assistant

Executive Assistant

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