Position: Full-Time Senior Loan Documentation Specialist - Grade 11
Location: Oak Brook Operations
Reports to: SVP Loan Administration
Hours: Hours: 8:00 to 5:00 M-F
Position Summary
The Senior Loan Documentation Specialist is responsible for the preparation, review, and quality assurance of complex commercial and consumer loan documentation. This role performs a critical function in ensuring that all loan documents are accurate, complete, and fully compliant with approved credit authorizations, internal policies, and applicable regulatory requirements.
Operating with a high degree of independence, this position serves as a subject matter expert in loan documentation, supports process improvement initiatives, and provides guidance and oversight in the review of both internally prepared and attorney-prepared loan documents.
Essential Duties and Responsibilities:
- Prepare complex loan and collateral documentation for new originations, renewals, modifications, and extensions using LaserPro and other Bank-approved systems in accordance with approved credit structures.
- Interpret loan approvals and ensure all documentation accurately reflects terms, conditions, collateral requirements, and covenant structures.
- Review and validate loan documentation requests to ensure completeness and adherence to established standards prior to document preparation.
- Review, Quality Control & Risk Mitigation
- Perform detailed reviews of internally prepared and attorney-prepared loan documents to ensure accuracy, enforceability, and compliance with Bank policy and regulatory requirements.
- Identify, escalate, and resolve documentation discrepancies, legal risks, and structural inconsistencies prior to closing.
- Conduct peer reviews and provide feedback to documentation staff to promote consistency, accuracy, and adherence to best practices.
- Ensure corrective action on previously identified deficiencies in renewal and modification transactions.
- Due Diligence & Pre-Closing Review
- Obtain, analyze, and validate all required due diligence documentation, including:
- Credit approvals and underwriting conditions
- Organizational and authorization documents
- UCC/lien searches and title commitments
- Real estate documentation and appraisals
- Flood determinations and insurance compliance
- Environmental and other third-party reports
- Confirm appropriate lien position and collateral perfection requirements are satisfied.
- Exception Tracking & Post-Closing Oversight
- Monitor and manage outstanding documentation and collateral exceptions to ensure timely resolution and compliance with internal standards.
- Coordinate with lending and servicing teams to obtain required trailing documentation and clear exceptions within established timeframes.
- Prepare loan files for booking, ensuring completeness and proper exception identification.
- Partner with Loan Officers, Portfolio Managers, Loan Administrators, and other operational teams to resolve documentation requirements and facilitate timely closings.
- Serve as a resource for complex documentation questions and provide guidance on structure, compliance, and process.
- Process Improvement & Operational Excellence
- Identify opportunities to improve documentation processes, enhance controls, and reduce operational risk.
- Support implementation of new procedures, system enhancements, and compliance initiatives.
- Maintain a thorough understanding of loan policies, documentation standards, and evolving regulatory requirements.
- Additional Responsibilities
- Perform insurance, tax, and recorded document reviews during the documentation process.
- Assist with audits, examinations, and internal reviews by providing documentation support and responding to inquiries.
- Perform other duties as assigned.
Supervisory Responsibilities:
- None; however, this position is expected to provide informal leadership, training support, and peer review oversight.
Qualifications:
- This position requires a minimum of 5 - 7 years of experience of commercial loan documentation experience.
- Good working knowledge of Microsoft Excel, in order to produce reports and record information.
- Good working knowledge of Laser Pro to produce accurate and correct loan documentation.
- Good working knowledge of commercial loan servicing and support
- Ability to identify and interpret loan documentation requirements.
- TRID experience is a plus
- Experience working with FISERV is a plus.
Education and Experience:
Some college preferred, 5 - 7 years of experience in commercial loan servicing, or bank bookkeeping or accounting, preferably in loan operations. Paralegal experience is also a plus.
Physical Requirements:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand, walk, sit and use hands to finger, handle or touch. The employee is occasionally required to reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.
Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
Benefit Information
Lakeside Bank offers a wide variety of benefit programs for our employees. We offer 3 Blue Cross Blue Shield Medical plans (2 PPO & 1 HMO plans). Our PPO Dental plans are offered through Principal. The Bank subsidizes a large percentage of the monthly premiums. We also offer Vision insurance through Principal VSP. Employees are able to select from Single coverage, Employee & Spouse coverage, Employee & Child(ren) coverage or Family coverage levels.
The Bank provides Life/AD&D, Short-term Disability, and Long-term Disability insurance – at no cost to the employee. We offer a variety of supplemental ancillary products such as supplemental life for employee, spouse and/or children, accident, critical illness, hospital indemnity, and pet insurance. Additional information on each plan can be provided upon request.
Salary Information
This is a non-exempt position. Compensation will be based upon background and level of experience. The compensation range is $52,000 - $83, 200.
Lakeside Bank Equal Employment Opportunity Policy:
Lakeside Bank is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Note: This job description is not intended to be all-inclusive. Employee may perform other related duties as assigned to meet the ongoing needs of the organization.
