Top 602 Assistant coordinator Jobs in Austin Tx

Administrative Assistant Project Coordinator
Thales —Austin, TX
- $58,995.75 - $102,880.00 a year
- Full-time
- Hybrid work
- Background check
- Oracle
- Microsoft Outlook
- Health savings account
- AD&D insurance
Patient Care Coordinator
Early Medical —Austin, TX
- $85,000 - $90,000 a year
- Remote
- 5 years
- Medical office experience
- Bachelor's degree
- Health savings account
- Disability insurance
Quick Apply
Assistant Events Coordinator
Impactia Corp —Austin, TX
- $20 - $28 an hour
- Full-time
- High school diploma or GED
- Associate's degree
- Communication skills
- Paid holidays
- Health insurance
Quick Apply
Medical Assistant - Care Coordinator (Transitions of Care)
Central Health —Austin, TX
- Full-time
- CPR Certification
- BLS Certification
- Clinic experience
Real Estate Administrative Assistant - Client Care Coordinator
The Hope Lives Austin Group - REMAX Fine Properties —Austin, TX
- $22.50 - $27.00 an hour
- Part-time
- Google Workspace
- No experience needed
- Office
Quick Apply
6d
Executive Assistant - Division Coordinator (Compliance)
Central Health —Austin, TX
- Weekends as needed
- Microsoft Outlook
- Word processing
- Computer literacy
6d
Executive Assistant/Faculty Affairs Coordinator, iSchool
University of Texas at Austin —Austin, TX
- $70,000 a year
- Full-time
- Hybrid work
- Office
- Microsoft Office
- University
- Paid holidays
- Disability insurance
9d
Care Coordinator - Austin, TX Area
CareVitality Inc —Austin, TX
- $40,000 - $50,000 a year
- Full-time
- Remote
- Microsoft Excel
- Microsoft Outlook
- LVN
- Paid training
- Health insurance
AT-RISK INTERVENTIONIST
Round Rock Independent School District —Round Rock, TX
- $56,750 - $75,250 a year
- Teaching Certification
- Bachelor's degree
- Entry level
6d
SENIOR ADMINISTRATIVE ASSOCIATE
Round Rock Independent School District —Round Rock, TX
- $25.50 - $30.35 an hour
- 8 hour shift
- Mid-level
- Office
- High school diploma or GED
DEPARTMENT BUDGET SPECIALIST
Round Rock Independent School District —Round Rock, TX
- $25.50 - $30.35 an hour
- Mid-level
- High school diploma or GED
- Trade school
Part-Time Psychology Research Associate I
University of Texas at Austin —Austin, TX
- $20 an hour
- Part-time
- Bachelor of Science
- Office
- University
- Retirement plan
REGISTERED BEHAVIOR TECHNICIAN
Round Rock Independent School District —Round Rock, TX
- $25.00 - $30.12 an hour
- High school diploma or GED
- Public school
- Entry level
Office Assistant, Athletic Performance
University of Texas at Austin —Austin, TX
- $20 an hour
- Part-time
- CPR Certification
- BLS Certification
- Office
- Retirement plan
Administrative Associate
University of Texas at Austin —Austin, TX
- From $55,000 a year
- Urgently hiring
- High school
- Mid-level
- Office
- Health insurance
- Employee discount
7d
Ticket Office Assistant
University of Texas at Austin —Austin, TX
- From $15 an hour
- Part-time
- Sales
- Computer literacy
- Office
- Retirement plan
Care Coordinator
Tuesday Health —Austin, TX
- Remote
- Microsoft Outlook
- Mid-level
- Administrative experience
- Paid holidays
- Health insurance
Quick Apply
Assistant Program Director (Paramedic) — Program Director Track
EMTS Academy —Round Rock, TX
- $85,000 - $92,000 a year
- Full-time
- Background check
- Mid-level
- Master's degree
- Paid holidays
- Disability insurance
Quick Apply
14d
Junior Academy Head/Assistant Coach
Lonestar Soccer Club —Austin, TX
- $20 - $40 an hour
- Part-time
- Background check
- English
- Mid-level
- Health insurance
- On-the-job training
Quick Apply
Caregiver
Homewatch CareGivers of Austin —Austin, TX
- $17 - $18 an hour
- Full-time
- Background check
- Spanish
- English
- Tuition reimbursement
- Opportunities for advancement
Quick Apply

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Administrative Assistant Project Coordinator

Thales -
Austin, TX

Apply Now

Job Details

Full-time
$58,995.75 - $102,880.00 a year

Benefits

Health savings account
AD&D insurance
Paid holidays
Dental insurance
Flexible spending account
Paid time off
Employee assistance program
Vision insurance
Life insurance
Retirement plan
Pet insurance

Qualifications

Microsoft Outlook
Spreadsheets
Team scheduling
Cross-functional collaboration
Cross-functional communication

Full Job Description

Location: Austin, United States of America

Thales people architect identity management and data protection solutions at the heart of digital security. Business and governments rely on us to bring trust to the billions of digital interactions they have with people. Our technologies and services help banks exchange funds, people cross borders, energy become smarter and much more. More than 30,000 organizations already rely on us to verify the identities of people and things, grant access to digital services, analyze vast quantities of information and encrypt data to make the connected world more secure.

Position Summary

Austin, Hybrid or Onsite

Thales is looking for a Administrative Assistant Project Coordinator who will play a key role in supporting the Projects and Services team throughout the lifecycle of customer and internal projects. Working closely with internal teams and customers, you will help ensure projects are organized, properly coordinated, and progressing according to schedule.

Responsibilities include both general administrative tasks, coordinating schedules, as well as tracking project activities, preparing and editing documents, monitoring project progress, and helping ensure required resources, materials, and equipment are available to support timely project execution.

This role also supports communication and coordination across teams and assists with Sales Order tracking related to customer equipment and project needs. You will help coordinate hardware orders with our warehouses to keep the team and our customers adequately supplied as needed.

The Project Coordinator reports to the Projects and Services Administration Team Manager and contributes to the overall efficiency and organization of project operations and administrative activities.

Regulatory Compliance Requirement

Must have U.S. Citizenship to obtain the post-hire Criminal Justice Information Services (CJIS) Clearance from the Federal Bureau of Investigation and must be able to obtain post-hire clearance from the Committee on Foreign Investments in the U.S. (CFIUS) and Department of Treasury.

Key Areas of Responsibility

Enter and process a regular volume of Sales Orders and monitor status through delivery completion
Support multiple projects and priorities simultaneously in a fast-paced environment
Coordinate with leadership and internal teams to support scheduling, priorities, and project-related needs
Attend meetings and workshops as requested and provide administrative support, including meeting notes, action item tracking, and coordination of follow-up activities
Liaise with Project Managers, Customer Services and Smartwarehousing teams to place internal orders and facilitate delivery
Prepare, edit, and maintain presentations, reports, spreadsheets, letters, and other business communications
Manage calendars and assist with meeting scheduling and conflict resolution
Support assigned leaders and project teams with administrative coordination activities
Compile and organize materials for upcoming meetings and project discussions
Support customer onsite meetings, project events, and team activities as needed
Assist with time tracking, expense reporting, and other routine administrative processes
Support onsite office coordination activities, including catering, meeting setup, visitor assistance, printing, and AV coordination
Maintain electronic and paper filing systems to ensure accurate and accessible recordkeeping

Minimum Qualifications

Bachelor’s degree in a related field or equivalent combination of education and experience
Minimum of 2 years of related administrative, project coordination, or operational support experience
Strong organizational skills and attention to detail in a fast-paced environment
Ability to manage multiple tasks and deadlines effectively
Strong written and verbal communication skills
Experience coordinating schedules and managing complex calendars
Ability to work collaboratively with team members and support cross-functional coordination
Proficiency with Microsoft Office applications, including Outlook, Excel, Word, and PowerPoint
Experience with Oracle and Confluence preferred; training will be provided

Special Position Requirements

Schedule: Adhere to standard work schedule & business hours (roughly 8-5 M-F). Currently, the team works a hybrid schedule of 3 days per week at the Austin office and 2 days per week remote. Applicant must have capability to work hybrid or work in office 5 days a week as needed.

Physical Environment: Standard office work. Some lifting of shipping packages or hardware but not a regular task.

Travel: Some controlled/planned travel for this role as the Project Coordinator should visit customers and working sites to better understand general project activities. May also be required, at the direction of the team manager, to assist or lead project or team events. Expected travel would be 10% or less.

Why Join Us?

Say HI and learn more about working at Thales click here.

#LI-Hybrid

#LI-TI1

This position will require successfully completing a post-offer background check. Qualified candidates with [a] criminal history will be considered and are not automatically disqualified, consistent with federal law, state law, and local ordinances.

Thales champions inclusion and we believe diversity strengthens the fabric of our culture. Thales is an Equal Opportunity Employer, including disability/veterans.

If you need an accommodation or assistance in order to apply for a position with Thales, please contact us at [email protected].

The reference Total Target Compensation (TTC) market range for this position, inclusive of annual base salary and the variable compensation target, is between

Total Target Cash (TTC) 58,995.75 - 102,880.00 USD Annual

This reflects how companies in a similar industry and geographic region generally pay for similar jobs. This range helps the Company make pay decisions as one data point among many. Where a position falls within this range is also dependent on other factors including – but not limited to – the employee’s career path history, competencies, skills and performance, as well as the company’s annual salary budget, the customer’s program requirements, and the company’s internal equity. Thales may offer additional benefits and other compensation, depending on circumstances not related to an applicant’s status protected by local, state, or federal law.

(For Internal candidate, if you need more information, please raise HR request through MyThales)

Thales provides an extensive benefits program for all full-time employees working 30 or more hours per week and their eligible dependents, including the following:

Elective Health, Dental, Vision, FSA/HSA, Voluntary Life and AD&D, Whole Group Life w/LTC, Critical Illness, Hospital Indemnity, Accident Insurance, Legal Plan, Identity Theft, and Pet Insurance

Retirement Savings Plan after 30 days of employment with a company contribution and a match, and with no vesting period
Company paid holidays and Paid Time Off
Company provided Life Insurance, AD&D, Disability, Employee Assistance Plan, and Well-being Program

Apply Now

Refine Your Search

assistant coordinator jobs in austin tx

Administrative Assistant Project Coordinator

Patient Care Coordinator

Assistant Events Coordinator

Medical Assistant - Care Coordinator (Transitions of Care)

Real Estate Administrative Assistant - Client Care Coordinator

Executive Assistant - Division Coordinator (Compliance)

Executive Assistant/Faculty Affairs Coordinator, iSchool

Care Coordinator - Austin, TX Area

AT-RISK INTERVENTIONIST

SENIOR ADMINISTRATIVE ASSOCIATE

DEPARTMENT BUDGET SPECIALIST

Part-Time Psychology Research Associate I

REGISTERED BEHAVIOR TECHNICIAN

Office Assistant, Athletic Performance

Administrative Associate

Ticket Office Assistant

Care Coordinator

Assistant Program Director (Paramedic) — Program Director Track

Junior Academy Head/Assistant Coach

Caregiver

I want to receive the latest job alert for assistant coordinator in austin tx

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