Top 156 Office administrator Jobs in Austin Tx

Operations and Systems Coordinator
Family Eldercare —Austin, TX
- $63,000 a year
- Full-time
- Mid-level
- Office
- 3 years
- Health insurance
- Dental insurance
Quick Apply
Office Manager/Executive Assistant
Western Union —Austin, TX
- $85,000 - $95,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Health insurance
- Dental insurance
TPWD - Administrative Assistant IV (Assistant Office Manager)
Texas Water Development Board —Austin, TX
- $4,302.87 a month
- Overtime
- Customer service
- Merchandising
- Mid-level
- 401(k)
- Paid time off
2d
Workplace Experience & Office Manager
Ensemble RCM LLC —Austin, TX
- $55,000 - $80,000 a year
- Hybrid work
- PMP
- 5 years
- HIPAA
- Tuition reimbursement
2d
Temporary Office Manager (UTemps)
University of Texas at Austin —Austin, TX
- $30 an hour
- Urgently hiring
- Microsoft Outlook
- Mid-level
- Office
- Retirement plan
2d
Office Administrator/Client Specialist
ENDEAVORS —Austin, TX
- $50,000 - $55,000 a year
- Full-time
- Mid-level
- Office
- Driver's License
Office Manager
Hightop Health —Austin, TX
- $65,000 - $70,000 a year
- Full-time
- Psychiatry
- Inventory management
- Mid-level
- Paid time off
Quick Apply
12d
Office & People Operations Coordinator
Contoro Inc. —Austin, TX
- Full-time
- Spanish
- Mid-level
- Office
8d
Office Manager / Receptionist
Idera, Inc. —Austin, TX
- Part-time
- Inventory management
- Mid-level
- Office
Office Manager & Executive Assistant
Pattern Bioscience —Austin, TX
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- Health insurance
- Paid time off
Office and Building Manager
The Cynthia and George Mitchell Foundation —Austin, TX
- $65,000 - $75,000 a year
- Email
- Inventory management
- Computer literacy
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Staff Services Officer V
Health & Human Services Comm —Austin, TX
- $4,523.16 - $7,253.83 a month
- Online Application
- Hybrid work
- Office
- Bachelor's degree
- Travel
- Health insurance
- Opportunities for advancement
Quick Apply
Office & Administrative Coordinator
Prosperity Life Group, LLC. —Austin, TX
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health savings account
- Disability insurance
Quick Apply
Front Office Administrator and Texas Notary Public
Ramirez Accounting Service Llc —Austin, TX
- $19.50 - $30.00 an hour
- Full-time
- Microsoft Word
- Spanish
- Microsoft Excel
Quick Apply
Operations Coordinator
National Wildlife Federation/ NWF —Austin, TX
- $50,000 - $57,000 a year
- Hybrid work
- Background check
- Mid-level
- Office
- Dental insurance
- Tuition reimbursement
Quick Apply
Office Manager (Contract)
SK hynix America —Austin, TX
- Contract
- Microsoft Excel
- Microsoft Outlook
- Mid-level
10d
Accounting & Office Admin
Melendrez Trucking LLC —Austin, TX
- $47,500 - $72,000 a year
- Full-time
- Spanish
- English
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Operations Coordinator
Hammer Media —Austin, TX
- Full-time
- Google Workspace
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
Office Manager
King & Spalding —Austin, TX
- Full-time
- 5 years
- Administrative experience
- Bachelor's degree
- Profit sharing
- Health savings account
3d
Office Administrator
Findhelp —Austin, TX
- Full-time
- Office
- 3 years
- Administrative experience
- Paid training
- Paid parental leave
Quick Apply
11d

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Operations and Systems Coordinator

Family Eldercare -
Austin, TX

Quick Apply

Job Details

Full-time
$63,000 a year

Benefits

Health insurance
Dental insurance
Flexible spending account
Paid time off
Parental leave
Employee assistance program
Vision insurance
Professional development assistance
Flexible schedule
Life insurance
Retirement plan

Qualifications

Equipment troubleshooting
Driver's License
Productivity software
Technical Proficiency

Full Job Description

Summary:

The Operations and Systems Coordinator supports the day-to-day operational, administrative, programmatic, and systems functions of Family Eldercare. This role is designed to enhance organizational efficiency by integrating executive support, systems coordination, and operational oversight into a single, high-impact position.

This position serves as a key partner to the Executive Team and the Technology & Data Manager, leveraging digital tools, including AI-enabled solutions and digital communication, to streamline workflows, improve communication, and strengthen internal operations.

This role also supports organizational communication efforts, including coordination of digital media and messaging aligned with leadership priorities.

Key Responsibilities: Executive Team Support (Primary Function)

Support C Suite Executives with administrative duties
Support CEO with communication workflows using digital tools and AI-enabled solutions
Coordinate executive, leadership, and departmental meetings, including logistics, preparation, and follow-up
Take, organize, and distribute meeting minutes for executive and leadership meetings
Offer governance support to the CEO

Systems & Process Optimization (AI-Enabled)

Utilize AI and digital tools to streamline administrative, scheduling, and digital communication workflows
Identify opportunities to automate, standardize, and improve processes across departments
Support adoption and effective use of organizational systems and tools
Collaborate across departments to improve workflow efficiency and reduce administrative burden
Develop and maintain simple documentation and guides for systems and processes

IT & Systems Coordination (In Partnership with Technology & Data Manager)

Provide first-level technical support to staff, including troubleshooting laptops, phones, and basic system issues
Set up and configure equipment and system access for new hires (e.g., email, databases such as Apricot)
Partner with the Technology & Data Manager to support system improvements, implementations, and maintenance, including the utilization of the Apricot database.
Maintain inventory of equipment and coordinate replacements as needed
Escalate complex technical issues appropriately while helping reduce workload on IT leadership

Front Office & Coverage Coordination

Providing supervision to the receptionist.
Ensure front office functions are maintained through efficient processes and coverage planning
Support a professional and welcoming office environment for clients, visitors, and staff, ensuring to use a trauma-informed approach

Education and/or Work Experience Requirements:

Bachelor’s degree preferred, or equivalent combination of education and experience
3–5 years of relevant experience in operations, administration, or systems coordination
Experience working with vulnerable populations required
Understanding of trauma-informed practices preferred
Basic to intermediate IT troubleshooting experience required
Experience with Microsoft Office and organizational systems required
Experience with database systems (e.g., Apricot), AI automation, and digital media preferred

Working Conditions/Physical Requirements:

This position operates in office and community environments and may require occasional physical activity and travel
Ability to work in an office setting with significant amount of time spent on computer
Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state and local standards, including meeting qualitative and/or quantitative productivity standards.
Ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state and local standards
Ability to lift and carry up to 25 lbs.

Competencies:

Strong organizational and time management skills
Ability to manage multiple priorities in a fast-paced environment
Strong technical aptitude and problem-solving skills
Systems thinking with a focus on process improvement and efficiency
Ability to leverage digital tools and AI to improve workflows
Strong communication and customer service skills
Ability to work collaboratively across departments
High level of professionalism and confidentiality
Trauma-informed and respectful approach in all interactions

Job Type: Full-time

Pay: $63,000.00 per year

Benefits:

Dental insurance
Employee assistance program
Flexible schedule
Flexible spending account
Health insurance
Life insurance
Paid time off
Parental leave
Professional development assistance
Retirement plan
Vision insurance

Experience:

operations, administration, or systems coordination: 3 years (Required)
Working with vulnerable populations: 1 year (Required)

License/Certification:

TX Drivers License (Required)

Work Location: In person

Quick Apply

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I want to receive the latest job alert for office administrator in austin tx

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