Top 211 Assistant coordinator Jobs in Avon, In

Executive Assistant
Community Action of Greater Indianapolis —Indianapolis, IN
- $60,000 - $65,000 a year
- Full-time
- 5 years
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
3d
Assistant Coordinator of Championships and Alliances, Operations
NCAA —Indianapolis, IN
- Hybrid work
- Microsoft Word
- Writing skills
- Research
Quick Apply
4d
Care Coordinator- Medical Assistant
CINQCARE —Indianapolis, IN
- $21 - $23 an hour
- Full-time
- Hybrid work
- Mid-level
- Office
- 3 years
- Mileage reimbursement
- Commuter assistance
Quick Apply
7d
21st Century Scholar Success Coordinator
Marian University, Inc. —Indianapolis, IN
- Bilingual
- Mid-level
- Office
Laboratory Genetics and Genomics Program Coordinator and Administrative Assistant (Program Managemen
Indiana University —Indianapolis, IN
- $41,808 - $46,808 a year
- Full-time
- Hybrid work
- Clinic experience
- Research
- Mid-level
- Paid parental leave
- Health savings account
11d
Assistant Coordinator
545 KENTUCKY AVE LLC —Indianapolis, IN
- Overtime
- Google Workspace
- Ability to lift 50 pounds
- 21 years or older
Quick Apply
Investigator Support Coordinator I
Labcorp —Indianapolis, IN
- $18.50 - $29.14 an hour
- Full-time
- Computer literacy
- English
- Windows
- Employee stock purchase plan
- Disability insurance
3d
Project Manager Heavy/Highway Construction
Gradex, Inc. —Indianapolis, IN
- From $80,000 a year
- Online Application
- 5 years
- Bachelor's degree
- Mentoring
- Fuel card
- Health savings account
Quick Apply
Clinical Research Coordinator
Confidential —Carmel, IN
- Urgently hiring
- Inventory management
- Writing skills
- Mid-level
- Health savings account
- Health insurance
Quick Apply
10d
Clinical Triage Coordinator
Abrams EyeCare —Carmel, IN
- $19 - $24 an hour
- Full-time
- Customer service
- Computer literacy
- Medical office experience
- Paid holidays
- Health insurance
Quick Apply
12d
Community Outreach Coordinator
m2 Performance Strategies —Indianapolis, IN
- Full-time
- High school
- Writing skills
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
10d
Hotel Sales Manager
Courtyard by Marriott —Indianapolis, IN
- From $55,000 a year
- Full-time
- Microsoft Word
- Background check
- Microsoft Excel
- Health insurance
- Dental insurance
Quick Apply
Board Certified Assistant Behavior Analysts (BCaBA)
Damar Services, Inc. —Indianapolis, IN
- Full-time
- Background check
- 18 years or older
- Data analysis skills
- Paid holidays
- Disability insurance
Shift Manager - Salaried
Burger King —Indianapolis, IN
- Full-time
- Mid-level
- Quick service & fast food restaurant
- Opportunities for advancement
Quick Apply
Shift Manager - Salaried
Burger King —Indianapolis, IN
- Full-time
- Mid-level
- Quick service & fast food restaurant
- Opportunities for advancement
Quick Apply
Shift Manager - Salaried
Burger King —Lebanon, IN
- Full-time
- Mid-level
- Quick service & fast food restaurant
- Opportunities for advancement
Quick Apply
Shift Manager
Burger King —Whitestown, IN
- Full-time
- Mid-level
- Quick service & fast food restaurant
- Opportunities for advancement
Quick Apply
Shift Manager
Burger King —Westfield, IN
- Full-time
- Mid-level
- Quick service & fast food restaurant
- Opportunities for advancement
Quick Apply
Shift Manager
Burger King —Plainfield, IN
- Full-time
- Mid-level
- Quick service & fast food restaurant
- Opportunities for advancement
Quick Apply
Shift Manager - Salaried
Burger King —Whitestown, IN
- Full-time
- Mid-level
- Quick service & fast food restaurant
- Opportunities for advancement
Quick Apply

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Executive Assistant

Community Action of Greater Indianapolis -
Indianapolis, IN

Quick Apply

Job Details

Full-time
$60,000 - $65,000 a year
3 days ago

Benefits

Health insurance
Dental insurance
401(k)
Flexible spending account
Paid time off
Vision insurance

Qualifications

Executive administrative support

Full Job Description

POSITION SUMMARY

The Executive Assistant provides high-level executive, administrative, and strategic support to the Executive Director while serving as the agency's primary coordinator for Comprehensive Administrative Review (CAR) monitoring and Community Services Block Grant (CSBG) Organizational Standards compliance.

This position manages executive office operations, coordinates Board of Directors governance activities, maintains agency-wide compliance documentation, and supports organizational readiness for state and federal monitoring. The incumbent works collaboratively across departments to ensure compliance requirements are met while maintaining efficient executive operations and Board administration.

ESSENTIAL FUNCTIONS

Executive Administration

Provides confidential administrative support to the Executive Director and Executive Leadership Team.

Manages complex calendars, appointments, travel arrangements, and scheduling priorities.

Screens incoming communications and responds appropriately on behalf of the Executive Director.

Prepares correspondence, presentations, reports, agendas, and executive documents.

Coordinates special projects and executive initiatives while ensuring deadlines are achieved.

Maintains confidential files and sensitive organizational records.

Compliance Management (CAR & CSBG)

Serves as the agency's primary coordinator for Comprehensive Administrative Review (CAR) monitoring activities.

Maintains the agency's centralized compliance documentation repository.

Collects, organizes, and tracks documentation required for CAR monitoring and CSBG Organizational Standards.

Coordinates evidence collection across all agency departments.

Performs routine compliance reviews and internal audits to identify documentation gaps.

Works collaboratively with department leadership to resolve compliance deficiencies.

Coordinates preparation for on-site and virtual monitoring reviews.

Assists executive leadership with development, implementation, and tracking of Corrective Action Plans (CAPs).

Monitors ongoing compliance with federal, state, and agency requirements.

Board Governance Administration

Serves as administrative liaison to the Board of Directors.

Coordinates all Board and committee meeting logistics.

Develops meeting agendas in collaboration with executive leadership.

Prepares and distributes Board packets and supporting materials.

Records, prepares, and maintains official Board meeting minutes.

Maintains Board member rosters, appointments, terms, committee assignments, and attendance records.

Tracks Board composition to ensure compliance with federal Tripartite Board requirements.

Coordinates Board orientation and annual compliance training.

Compliance Documentation & Record Management

Maintains organized electronic and physical compliance files.

Ensures documentation is complete, accurate, and readily available for monitoring reviews.

Tracks organizational policies, strategic plans, community needs assessments, and required governance documentation.

Maintains documentation related to Human Resources, conflict of interest disclosures, whistleblower policies, financial oversight, and other regulatory requirements.

Develops standardized filing systems and documentation procedures to improve agency compliance readiness.

Project Coordination

Coordinates agency-wide compliance initiatives and executive projects.

Tracks project timelines and deliverables.

Collaborates with leadership to ensure organizational priorities remain on schedule.

Assists with implementation of administrative process improvements.

Provides administrative support for strategic planning and organizational initiatives.

REQUIREMENTS

Education

Bachelor's degree in Business Administration, Public Administration, Nonprofit Management, or a related field.

Equivalent combinations of education and relevant professional experience may be considered.

Experience

Three (3) to five (5) years of executive administrative experience supporting senior leadership.

Experience coordinating Board of Directors activities preferred.

Experience with compliance monitoring, auditing, grant administration, or regulatory documentation preferred.

Experience within a nonprofit, Community Action Agency, governmental, or public sector environment preferred.

Preferred Qualifications

Experience supporting Community Action Agencies.

Knowledge of CSBG Organizational Standards.

Experience with CAR Monitoring.

Familiarity with ROMA principles.

Experience coordinating monitoring reviews and corrective action plans.

INDEPENDENT ACTIONS AND JUDGEMENT

Actions are controlled by Community Action policies and procedures, and by-laws governing non-profit organizations.

WORKING RELATIONSHIP

Work with all levels of management, Community Action personnel, and general public. Position demands high levels of courtesy, diplomacy and tact.

WORKING CONDITIONS

Work is performed in a standard office environment. May be required to work, beyond regular office hours to meet deadlines and the needs of the population the organization serves

Pay: $60,000.00 - $65,000.00 per year

Benefits:

401(k)
Dental insurance
Flexible spending account
Health insurance
Paid time off
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

assistant coordinator jobs in avon, in

Executive Assistant

Assistant Coordinator of Championships and Alliances, Operations

Care Coordinator- Medical Assistant

21st Century Scholar Success Coordinator

Laboratory Genetics and Genomics Program Coordinator and Administrative Assistant (Program Managemen

Assistant Coordinator

Investigator Support Coordinator I

Project Manager Heavy/Highway Construction

Clinical Research Coordinator

Clinical Triage Coordinator

Community Outreach Coordinator

Hotel Sales Manager

Board Certified Assistant Behavior Analysts (BCaBA)

Shift Manager - Salaried

Shift Manager - Salaried

Shift Manager - Salaried

Shift Manager

Shift Manager

Shift Manager

Shift Manager - Salaried

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