Top 41 Office managers Jobs in Ballston Spa, Ny

Business Office Manager (Part-time)
The Costumer —Schenectady, NY
- $25 - $30 an hour
- Part-time
- Hybrid work
- Mid-level
- Office
- 3 years
Quick Apply
11d
Medical Office Manager
St. Peter's Health Partners —Saratoga Springs, NY
- $28.55 - $41.40 an hour
- Full-time
- OSHA
- Customer service
- Writing skills
Office Manager
Burnt Hills United Methodist Church —Burnt Hills, NY
- $22 - $25 an hour
- Part-time
- Google Workspace
- Mid-level
- Office
- Paid holidays
- Paid time off
Quick Apply
7d
Business Office Manager (BOM)
Skilled Nursing of Albany —Schenectady, NY
- $55,000 - $65,000 a year
- Full-time
- Mid-level
- Office
- Computer skills
Quick Apply
9d
Office Manager I - Bellevue
Ellis Medicine —Niskayuna, NY
- $20.21 - $29.31 an hour
- Full-time
- Surgery
- Hospital
- Ability to walk for extended periods
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Office Manager
The Salvation Army Eastern Territory —Saratoga Springs, NY
- $19 an hour
- Part-time
- Microsoft Excel
- Mid-level
- Office
- Paid holidays
- Disability insurance
Dental Front Office Coordinator
Springs Dental —Saratoga Springs, NY
- $20 - $25 an hour
- Full-time
- Dental office
- OSHA
- HIPAA
- Paid holidays
- Health insurance
Quick Apply
2d
Business Office Manager
Brookdale Senior Living Inc. —Niskayuna, NY
- $25.38 - $31.72 an hour
- Full-time
- Mid-level
- Office
- 3 years
- Health savings account
- Paid holidays
Quick Apply
2d
Student Employment/Office Coordinator, Dining Services
Skidmore College —Saratoga Springs, NY
- $24.25 - $27.00 an hour
- Online Application
- Background check
- Public speaking
- Mid-level
Front Office & Client Services Coordinator
GTM Payroll Services Inc —Clifton Park, NY
- $18 - $25 an hour
- Full-time
- Computer literacy
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
Operations Manager
Saratoga PLAN (Preserving Land And Nature) —Saratoga Springs, NY
- $55,000 - $60,000 a year
- Full-time
- Microsoft Excel
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
10d
Office Administrator
Caliber —Saratoga Springs, NY
- $18 - $22 an hour
- Full-time
- Mid-level
- Office
- Driver's License
- Paid holidays
- Health insurance
Director of Legislative Operations
State of New York - Senate, NYS —Albany, NY
- $110,000 - $120,000 a year
- Email
- Background check
- Management
- Office
- Wellness program
- Health insurance
Stores & Mail Operations Supervisor, SG-12
State of New York - Financial Services, Department of —Albany, NY
- $50,425 - $61,548 a year
- Multiple hires
- Background check
- Mid-level
- Office
Administrative Operations Specialist
Albany Medical Center —Albany, NY
- $54,690 - $82,035 a year
- Full-time
- Customer service
- Office
- Bachelor's degree
Office Administrator/Development Coordinator
Alzheimer's Association —Cohoes, NY
- $24.50 - $26.50 an hour
- Weekends as needed
- Mid-level
- Office
- Driver's License
- Paid holidays
- Disability insurance
Dental Office Manager/Treatment Coordinator
Saratoga Periodontics PLLC —Saratoga Springs, NY
- $22 - $26 an hour
- Full-time
- Dental office
- HIPAA
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Parish Administrator
St George's Episcopal Church —Schenectady, NY
- $25 - $30 an hour
- Part-time
- Mid-level
- Office
- In-person
- Retirement plan
Quick Apply
10d
Operations Coordinator (26-27 SY)
KIPP Capital Region Public Schools —Troy, NY
- $57,500 - $63,000 a year
- School experience
- Computer literacy
- English
- 403(b) matching
- Health insurance
Quick Apply
Perth - Office Coordinator
Nathan Littauer Hospital —Gloversville, NY
- $19.25 - $22.25 an hour
- Full-time
- Medical office experience
- High school diploma or GED
- 1 year

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Business Office Manager (Part-time)

The Costumer -
Schenectady, NY

Quick Apply

Job Details

Part-time
$25 - $30 an hour
11 days ago

Qualifications

Customer communication
Financial close processing
Sales tax return preparation
Accounts receivable management
Purchase order management
Accurate transaction records management
Administrative experience
Invoice payment processing
QuickBooks Online
HR systems
QuickBooks
Accounting and finance experience
Purchasing
Closing the books
Logistics order management

Full Job Description

Business Office Manager (Part-Time)

About The Costumer

For more than 108 years, The Costumer has helped bring theatre to life. We rent and sell costumes to schools, community theatres, universities, and individuals throughout the United States and Canada. Every year, we support thousands of productions while advancing scholastic theatre and its ability to build confidence, creativity, communication skills, resilience, and empathy.

We're looking for a dependable, detail-oriented Business Office Manager who enjoys keeping a business running smoothly and takes pride in delivering exceptional customer service.

Position Overview

This role is ideal for an experienced office manager or bookkeeper who enjoys variety and ownership. You'll oversee the day-to-day financial and administrative functions of the business, ensuring invoices are processed accurately, customer accounts stay current, purchase orders are properly managed, and our office operations remain organized and efficient.

Success in this position requires excellent organizational skills, outstanding attention to detail, and strong experience using QuickBooks Online. Because many of our customers are schools and nonprofit organizations, experience working with purchase orders and government or educational customers is highly preferred.

What You'll Do

Manage day-to-day bookkeeping in QuickBooks Online
Process accounts payable, including vendor invoices and payments
Manage accounts receivable, customer invoicing, payment posting, and collections
Reconcile bank accounts and credit card statements
Prepare documentation for month-end close, partnering with our fractional controller
Prepare and file multi-state sales tax returns
Track customer purchase orders and ensure required documentation is received before orders ship
Support customer account questions and contract administration
Prepare bank deposits and maintain organized financial documentation
Assist with bid submissions, sole-source letters, and administrative support for the sales team
Support general office operations, including mail, scheduling, and administrative coordination
Work collaboratively with the President, department leaders, and outside accounting and HR partners

Required

3+ years of experience in office management, bookkeeping, accounting, or a similar business office role
Proficiency with QuickBooks Online
Experience managing accounts payable, accounts receivable, reconciliations, and month-end processes
Experience preparing and filing multi-state sales tax returns
Experience working with purchase orders, especially for schools, municipalities, or nonprofit organizations
Excellent written and verbal communication skills
Exceptional organizational skills and attention to detail

Preferred

Experience supporting retail, rental, or e-commerce businesses
Familiarity with Shopify, Amazon, Etsy, or similar sales platforms
Experience with ADP Workforce Now
Associate's or Bachelor's degree in Accounting, Business, Finance, or a related field

We're seeking someone who is:

Highly organized and dependable
Detail-oriented with a commitment to accuracy
Trustworthy and able to maintain confidentiality
Friendly, professional, and customer-focused
Comfortable working independently while collaborating across departments
A proactive problem solver who enjoys improving processes
Excited to support an organization that serves schools, educators, and the performing arts community

Schedule & Location

Part-time (20–25 hours per week)
Hybrid schedule with approximately two days per week in our Schenectady office
Candidates should reside within commuting distance of Schenectady, NY

Compensation

$25–$30 per hour, based on experience.

Please submit your resume along with a brief cover letter telling us why you're interested in joining The Costumer and what makes you a great fit for this role.

The Costumer is proud to be an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive workplace for all employees.

Quick Apply

Refine Your Search

office managers jobs in ballston spa, ny

Business Office Manager (Part-time)

Medical Office Manager

Office Manager

Business Office Manager (BOM)

Office Manager I - Bellevue

Office Manager

Dental Front Office Coordinator

Business Office Manager

Student Employment/Office Coordinator, Dining Services

Front Office & Client Services Coordinator

Operations Manager

Office Administrator

Director of Legislative Operations

Stores & Mail Operations Supervisor, SG-12

Administrative Operations Specialist

Office Administrator/Development Coordinator

Dental Office Manager/Treatment Coordinator

Parish Administrator

Operations Coordinator (26-27 SY)

Perth - Office Coordinator

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