Top 128 Office administrator Jobs in Ballwin, Mo

Accounts Receivable Specialist
Trileaf Corporation —St. Louis, MO
- $19 - $25 an hour
- Full-time
- Background check
- Pass drug screening
- Research
- Paid holidays
- Disability insurance
Quick Apply
Operations Coordinator (St. Louis)
TK Elevator Corporation —St. Louis, MO
- Email
- Research
- Mid-level
- Office
- Paid parental leave
- Health savings account
9h
Part Time Branch Office Administrator
Edward Jones —Fenton, MO
- Part-time
- Computer literacy
- Office
- Communication skills
- Health savings account
- Health insurance
Office Administrator
Spencer Fane —St. Louis, MO
- $110,000 - $125,000 a year
- Weekends as needed
- Hybrid work
- 7 years
- Ability to walk for extended periods
- Administrative experience
- Disability insurance
- Health insurance
12d
Office Manager
Crothall Healthcare —St. Louis, MO
- $48,000 - $50,000 a year
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Commuter assistance
- Paid parental leave
Quick Apply
Circuit Clerk
St. Louis County Circuit Court —St. Louis, MO
- $44.36 - $53.23 an hour
- Full-time
- 6 years
- Mid-level
- Office
- Health savings account
- Health insurance
Quick Apply
Human Resources Admin / Receptionist
Buildingstars —Maryland Heights, MO
- $21 - $24 an hour
- Full-time
- Computer literacy
- Writing skills
- Office
- Paid holidays
- Health insurance
Quick Apply
Office Administrator (Temporary)
Trileaf Corporation —St. Louis, MO
- $20 an hour
- Temporary
- Background check
- Pass drug screening
- Office
- Paid holidays
- Disability insurance
Quick Apply
Administrative Assistant
Elessent Clean Technologies. —St. Louis, MO
- $54,000 - $65,000 a year
- Overtime
- 18 years or older
- Microsoft Excel
- Microsoft Outlook
Business Office Manager
Mercy Rehabilitation Hospital - St. Louis —Chesterfield, MO
- Overtime
- Mid-level
- Office
- Analysis skills
- Disability insurance
- Health insurance
Quick Apply
3d
Office Manager & Executive Assistant to the Senior Advisor - In St. Louis Initiative, For St. Louis Initiative
Washington University in St. Louis —St. Louis, MO
- $23.37 - $36.19 an hour
- Online Application
- Writing skills
- Pass drug screening
- Mid-level
- Commuter assistance
- Employee assistance program
Office Administrator
Gulfeagle Supply —St. Louis, MO
- Full-time
- Mid-level
- Office
- Administrative experience
- Health savings account
- AD&D insurance
Quick Apply
Office Administrator
Red Key Realty —Lake Saint Louis, MO
- $42,000 - $52,000 a year
- Google Workspace
- Mid-level
- Office
- Paid holidays
- Health insurance
Quick Apply
HQ Senior Transitional Financial Advisor
Edward Jones —St. Louis, MO
- $72,700 - $119,800 a year
- Full-time
- Hybrid work
- Research
- Mid-level
- Office
- Profit sharing
- Health savings account
Office Manager
System One —St. Louis, MO
- $51.00 - $53.76 an hour
- 7 years
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
Automotive Office Administrator – Deal Costing
Clement Ford —Wentzville, MO
- $18 - $25 an hour
- Full-time
- Background check
- Dealership
- Mid-level
- AD&D insurance
- Disability insurance
Quick Apply
2d
Business Office Manager (BOM)
The Quarters at Des Peres —Des Peres, MO
- Full-time
- Skilled nursing facility
- Mid-level
- Office
- Dental insurance
- 401(k)
Quick Apply
Office Administrator
Mead O'Brien, Inc. —St. Louis, MO
- $20 - $24 an hour
- Full-time
- Microsoft Outlook
- Pass drug screening
- Office
2d
Part Time Bookkeeper/Office Administrator
Webster Groves Christian Church —Webster Groves, MO
- $20 - $25 an hour
- Part-time
- Background check
- Word processing
- Office
- Paid time off
Quick Apply
Office Coordinator
Geneoscopy LLC —St. Louis, MO
- Overtime
- Google Workspace
- Writing skills
- Laboratory experience
- Health insurance
- Dental insurance
Quick Apply

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Accounts Receivable Specialist

Trileaf Corporation -
St. Louis, MO

Quick Apply

Job Details

Full-time
$19 - $25 an hour

Benefits

Paid holidays
Disability insurance
Health insurance
Dental insurance
Paid time off
Vision insurance
401(k) matching
Life insurance

Qualifications

Computer operation
Customer communication
Spreadsheets

Full Job Description

Company: Trileaf Corporation is a nationwide environmental, architecture, and engineering consulting firm that assists clients with environmental due diligence, regulatory compliance, and engineering & architectural design. Trileaf serves the wireless communications, real estate, and financial industries from its headquarters in St. Louis, MO and many branch offices throughout the U.S.

Position Summary: The Accounts Receivable / Accounting Specialist is responsible for managing the company's accounts receivable processes to support accurate and timely cash collection. This position processes customer invoices, applies payments, reconciles account balances, monitors aging reports, and works directly with customers and internal departments to resolve billing discrepancies. The role helps maintain accurate financial records, supports month-end closing activities, and contributes to healthy cash flow and strong customer relationships.

Essential Duties and Responsibilities:

Monitor outstanding accounts and follow up on overdue balances.
Process and apply customer payments received through various payment methods.
Monitor outstanding accounts and follow up on overdue balances.
Research and resolve billing issues, payment discrepancies, and customer inquiries.
Reconcile accounts receivable balances and maintain accurate customer account records.
Prepare aging reports and communicate collection status to management.
Support month-end and year-end closing activities, including account reconciliations.
Maintain compliance with company policies, accounting standards, and internal controls.
Collaborate with Sales, Project Managers, and Accounting to resolve account issues.
Assist with audits and provide supporting documentation as requested.
Escalates issues appropriately and offers recommendations and solutions that demonstrate a thorough understanding of policies and processes.
Maintain accurate receivable records with minimal errors.
Consistently follow up on outstanding balances and reduce aging receivables.
Assists in generating weekly invoicing.
Provide backup coverage for the Office Administrator during absences, including performing assigned administrative and office support functions to maintain business operations.
Other duties as assigned

Skills & Qualifications Needed:

Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred.
2+ years of accounts receivable, billing, or general accounting experience.
Strong understanding of accounting principles and accounts receivable processes.
Proficiency with accounting software, ERP systems, and Microsoft Excel.
Strong attention to detail, organizational skills, and problem-solving abilities.
Excellent communication and customer service skills.
Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
QuickBooks experience is a plus

Physical Demands

Prolonged periods of sitting and working at a computer.
Frequent use of hands and fingers for typing and operating office equipment.
May occasionally lift and move items up to 15 pounds.

Benefits:

Health, Dental & Vision Insurance
401k with company match
Short-term disability, Long-term disability & Life Insurance – 100% Employer paid
3 weeks of PTO per year
8 paid holidays plus 1 floating holiday

The listed salary range for this position is an expected range. The actual offer will be at the company's sole discretion and determined by relevant business considerations, including the final candidate's qualifications, years of experience, skillset, geographic location, and current market data.

All offers of employment are contingent upon the successful completion of a comprehensive background check, including criminal history, education verification, employment verification and drug test. This may also include credit and motor vehicle record checks depending on the position.

Trileaf Corporation is an Equal Opportunity. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, genetic disorder, disability, protected veteran status or any other characteristic protected by state, federal, or local law.

Quick Apply

Refine Your Search

office administrator jobs in ballwin, mo

Accounts Receivable Specialist

Operations Coordinator (St. Louis)

Part Time Branch Office Administrator

Office Administrator

Office Manager

Circuit Clerk

Human Resources Admin / Receptionist

Office Administrator (Temporary)

Administrative Assistant

Business Office Manager

Office Manager & Executive Assistant to the Senior Advisor - In St. Louis Initiative, For St. Louis Initiative

Office Administrator

Office Administrator

HQ Senior Transitional Financial Advisor

Office Manager

Automotive Office Administrator – Deal Costing

Business Office Manager (BOM)

Office Administrator

Part Time Bookkeeper/Office Administrator

Office Coordinator

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