Top 5 Personal assistant Jobs in Batavia, Ny

House Manager & Family Assistant (with Meal Prep Support)
Sage Haus —Akron, NY
- $28 - $32 an hour
- Part-time
- Background check
- Reliable transportation
- Entry level
Quick Apply
Household Manager & Family Assistant
Sage Haus —Spencerport, NY
- $28 - $32 an hour
- Part-time
- Hybrid work
- Background check
- CPR Certification
- Clean driving record
Quick Apply
Executive Assistant
Erie and Niagara Insurance Association —Williamsville, NY
- $55,000 - $65,000 a year
- Full-time
- Microsoft Outlook
- Word processing
- Research
- Opportunities for advancement
Executive Assistant
Erie and Niagara Insurance —Williamsville, NY
- $55,000 - $65,000 a year
- Full-time
- Microsoft Outlook
- Word processing
- Research
- Disability insurance
- Health insurance
Quick Apply

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House Manager & Family Assistant (with Meal Prep Support)

Sage Haus -
Akron, NY

Quick Apply

Job Details

Part-time
$28 - $32 an hour

Qualifications

Menu design
Assisting with meal planning
Budget management
Maintaining an organized workspace
Outdoor work experience
Expense management
Filing
Mail distribution
Cleaning cooking equipment
Simple food item preparation
Property maintenance
Food service inventory management
Kitchen equipment sanitization
Calendar management
Mail management
Pet care experience in client's home
Grocery shopping assistance
Errand assistance
Room tidying
Laundry sorting
Laundry washing
Mail processing
Laundry folding
Food ordering
Budget tracking
Meal planning
Household meal planning
Entry level
Kitchen organization
Office record organization

Full Job Description

Job Title: House Manager & Family Assistant (with Meal Prep Support)

Location: Akron, NY 14001

Employment Type: Part-time, 12-18 hours per week (12 hours guaranteed)

Schedule: Three days per week, 4-6 hour shifts. Daytime weekday hours preferred.

Compensation: $28-32/hour

Start Date: ASAP

Requirements:

Maintain a smoke-free environment
Reliable transportation
Fragrance-free
Comfortable around dogs

About Our Family

We're a family of two with one easygoing 11-year-old hound mix who's the perfect low-key companion. We have another family member in college who comes home for some stretches, so the rhythm of our home shifts with the seasons.

Our days are packed and dad travels frequently. That means our home life moves at a pretty quick clip. Sometimes we are out of the house all day, which means that mail piles up, the pantry gets chaotic, and things get left on the to-do list for far too long. We value efficiency and collaboration, and we're looking for someone who can help us stay organized, eat healthier, and keep the household chugging along without adding stress to an already packed schedule.

We're pretty laid-back. We appreciate professionalism, but want someone who feels comfortable in our home, understands our rhythm, and can work independently while still staying connected to what we need. If you're the kind of person who thrives on making things better while working independently, you'll fit right in here.

Who You Are / What We're Looking For

You bring a calm, grounded energy to everything you do. You walk into a space and just know what needs to happen next. You're naturally organized, but more than that, you're someone who takes initiative. You don't wait to be told what to do; you see what's needed and you handle it with care and competence.

Trustworthiness is at the core of who you are. You understand that working in someone's home is a privilege, and you take that seriously. You're discreet, reliable, and professional in the best sense of the word— respectful and thoughtful about the role you play in our family's life.

You enjoy coming up with creative dinner ideas and prepping a healthy meal. You are excited about enhancing household systems and even more enthusiastic about creating new ones. Whether it's running a quick errand, tidying up, or doing a full inventory of household supplies, you're all about tackling projects big and small.

Above all, you're someone who genuinely enjoys making a home run smoothly. You get satisfaction from a well-organized pantry, a variety of healthy meals prepped and ready, and a space that feels calm and welcoming. You're flexible, open-minded, and ready to grow with a family that values your expertise and trusts you to help make our household a home.

Key Responsibilities

Household Management & Organization

Create and maintain household organization systems
Daily resets and prep home for cleaners
Light tidying: dishes, surfaces, vacuuming high-traffic areas
Seasonal swaps as needed (clothing, décor, bedding)
Prepare and coordinate donation drop-offs as needed
Indoor plant care

Deep Cleaning & Special Projects

Organizational projects (gear, pantry, garage, laundry room, linen closet)
Occasional deep cleans (fridge, oven, baseboards)
Refresh garage/mudroom/entry

Meal Planning & Prep

Collaborative menu planning
Prep and cook healthy dinners 3-4 nights per week, fully prepared and ready to heat
Prep and wash fresh fruit and healthy snacks
Prep school lunches
Grocery shopping
Kitchen cleanup and maintenance

Inventory & Errands

Restock pantry, fridge, and household supplies
Manage running household supply lists
Handle household orders and subscriptions as needed
Returns, dry cleaning, gift shopping
Mail and package handling, sorting, and box breakdown

Laundry & Linen Care

Wash, fold, and organize laundry as needed
Special garment care as needed
Linen rotation
Maintain tidy and well-stocked laundry area

Family Support

Pick-ups/drop-offs, occasionally

Pet Care

Vet/grooming scheduling

Vendor & Property Oversight

As needed: oversee cleaners/contractors/landscapers
Seasonal property maintenance
Manage outdoor spaces

Administrative & Personal Assistant Support

Awareness of family calendar (including household schedules)
Receipt/budget tracking for expenses incurred as house manager
Potential for administrative filing and organizing

How to Apply

Please submit a short intro letter, your updated resume, and three professional references with contact information. This role requires a background check.

When you apply with Sage Haus, you'll also be added to our candidate community email list so we can share hiring updates, resources, and opportunities. Don't worry—you can unsubscribe at any time if it's not for you.

Quick Apply

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personal assistant jobs in batavia, ny

House Manager & Family Assistant (with Meal Prep Support)

Household Manager & Family Assistant

Executive Assistant