Top 429 Office assistant Jobs in Bay Shore Ny

Bookkeeper / Receptionist
Royal Pavement Solutions LLC —Islip, NY
- $45,000 - $55,000 a year
- Full-time
- Office
- Finance
- Administrative experience
- Paid holidays
- Paid time off
Administrative Assistant / Office Administrator (or higher)
Ferrantello Group —Plainview, NY
- $50,000 - $65,000 a year
- Email
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
Secretary/Bookkeeper
James P Napolitano CPA PC —Hicksville, NY
- $650 - $750 a week
- Full-time
- Customer service
- Office
- Administrative experience
Quick Apply
Executive Assistant - Minimum 5 years experience supporting CEO
Laurel Group —Huntington, NY
- $80,000 - $90,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Customer service
- Health insurance
- Dental insurance
Quick Apply
Executive Assist / Office Manager
Dkm Insurance & Risk Advisors —Commack, NY
- $20 - $25 an hour
- Part-time
- Computer literacy
- Office
- Organizational skills
- Paid holidays
- Tuition reimbursement
Quick Apply
Administrative Assistant
DAVITA —Deer Park, NY
- $21.00 - $32.50 an hour
- Full-time
- Hospital
- Administrative experience
- High school diploma or GED
- Health insurance
- Dental insurance
4d
Office Assistant 2 (NY HELPS), Pilgrim Psychiatric Center, P27798
State of New York - Mental Health, Office of —West Brentwood, NY
- $42,641 - $52,413 a year
- Multiple hires
- Background check
- Psychiatry
- Office
- Paid holidays
- Health insurance
2d
Secretary I - Intake/Scheduler - Multispecialty - Babylon
NYU Langone Health —North Babylon, NY
- $56,876.40 a year
- Online Application
- Hospital
- Word processing
- Writing skills
- Wellness program
Administrative Assistant - Dialysis
Island Rehabilitative Services —Commack, NY
- $24.00 - $24.01 an hour
- Full-time
- In-person
- Entry level
- Health insurance
- Dental insurance
Quick Apply
14d
Office Administrator
Aero Part Service, Inc —Holbrook, NY
- $20 - $23 an hour
- Overtime
- Computer literacy
- Research
- Office
Quick Apply
Administrative Assistant
EpigenTek —Farmingdale, NY
- $20 - $23 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Health savings account
- Health insurance
Quick Apply
Front Desk Operations Assistant - Reception
Hometown Insurance Agency of LI Inc —Bohemia, NY
- $20 - $24 an hour
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
9d
Administrative Assistant
Confidential —Holbrook, NY
- $22 - $23 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Customer service
Quick Apply
6d
Administrative Assistant
Express Employment —Farmingdale, NY
- $18 - $25 an hour
- Full-time
- Computer literacy
- Data entry
- Typing
Quick Apply
3d
Motorsports/Auto Office Assistant
CROSSBAY MOTORSPORTS —Bay Shore, NY
- $18 - $25 an hour
- Part-time
- Office
- Administrative experience
- In-person
- Flexible schedule
Quick Apply
Administrative Support Assistant
Northwell Health —Bay Shore, NY
- $34,820 - $51,950 a year
- Full-time
- Mid-level
- Office
- High school diploma or GED
Administrative Assistant
Ventura Air Services Inc —Farmingdale, NY
- $25 - $35 an hour
- Full-time
- Entry level
Quick Apply
Secretary - NYU Langone South Shore Neurologic Associates - Islip
NYU Langone Health —Islip, NY
- $56,873.24 - $56,873.25 a year
- Online Application
- Hospital
- Writing skills
- HIPAA
- Wellness program
Front Desk Assistant
Schwartz Orthodontics —North Babylon, NY
- $25 - $35 an hour
- Full-time
- Dental office
- HIPAA
- In-person
- Health insurance
- Dental insurance
Quick Apply
3d
Administrative Assistant
Gurwin Jewish ~ Fay J. Lindner Residences —Commack, NY
- $25 - $28 an hour
- Full-time
- Skilled nursing facility
- Residential
- Rehabilitation center
- Disability insurance
- Health insurance
Quick Apply
9d

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Bookkeeper / Receptionist

Royal Pavement Solutions LLC
Islip, NY

Apply Now

Job Details

Full-time
$45,000 - $55,000 a year

Benefits

Paid holidays
Paid time off
401(k) matching
Opportunities for advancement
Life insurance

Qualifications

Visitor query response
Phone communication
Client inquiry handling
High school diploma or GED
Financial records management
Financial records review
Financial record maintenance
Customer engagement
Desktop applications
Productivity software
Office phone management

Full Job Description

Royal Pavement Solutions is seeking a friendly, organized, and detail-oriented Bookkeeper / Receptionist to support our daily bookkeeping, customer service, and office operations.

We're looking for someone who will become an important part of our office team and help keep our day-to-day financial records organized and accurate while delivering the exceptional customer experience our clients have come to expect. This position is primarily focused on bookkeeping, with reception, customer service, and administrative responsibilities as an important part of the role.

The ideal candidate takes pride in doing things correctly, enjoys working with numbers, and has a basic understanding of bookkeeping and accounting principles. We're also looking for someone who is pleasant and confident on the phone, works well with a team, stays organized, and understands that great customer service matters.

We're willing to train the right person on our systems and processes. Experience with QuickBooks Online and previous bookkeeping experience are preferred, but we're also open to someone early in their career who has the right foundation and is ready to learn.

If you're looking for a place where you can become part of a team, grow into your role, and build a career with a company that values great people, we'd love to hear from you.

Bookkeeping

Assist with Accounts Receivable, including customer invoicing, posting payments, maintaining customer accounts, and collection followup.
Assist with Accounts Payable by receiving vendor invoices, verifying billing information, entering bills, and maintaining organized vendor records.
Enter and maintain financial transactions accurately in QuickBooks Online.
Maintain accurate customer and vendor records and supporting financial documentation.
Assist with bank account and credit card reconciliations.
Match invoices, receipts, purchase documentation, and other financial records.
Support the Finance Manager with daily bookkeeping functions and administrative accounting tasks.
Identify discrepancies and communicate items requiring additional review.
Maintain the accuracy, organization, and confidentiality of company financial information.

Reception & Administrative Support

Answer incoming phone calls promptly and provide a friendly, professional experience to every caller.
Serve as a primary point of contact for customers, vendors, visitors, and general office communications.
Listen to customer needs, gather accurate information, and ensure inquiries are directed to the appropriate team member.
Greet and assist visitors while maintaining a professional and welcoming office environment.
Receive, sort, and distribute incoming mail, packages, and deliveries.
Purchase and maintain office supplies, food, beverages, and other office necessities.
Coordinate the ordering, organization, and distribution of company apparel and employee gear.
Assist with data entry, filing, scanning, and other administrative functions.
Assist with scheduling and coordination of crew travel, lodging, and transportation logistics.
Help maintain an organized, stocked, and professional office environment.
Provide administrative support to the office team as needed.

The Type of Person Who Succeeds Here...

The right person for this role takes pride in being accurate, organized, and someone their team can count on. They enjoy working with numbers and keeping things in order, but they also understand that every phone call and customer interaction represents our company and that being friendly, helpful, and professional matters.

They understand that a strong team works together. They take ownership of their responsibilities, communicate well, and care about doing their part to keep things moving.

Values accuracy, organization, and attention to detail.
Takes ownership of responsibilities and follows through.
Is a dependable team player who works well with others.
Genuinely enjoys helping customers and providing great service.
Has a friendly, pleasant, and professional phone presence.
Is willing to learn and receptive to feedback.
Can balance bookkeeping, customer service, and administrative responsibilities throughout the day.
Thrives in a fastpaced environment where priorities can change.
Communicates professionally with customers, vendors, and coworkers.
Exercises sound judgment and discretion when handling financial and company information.
Embodies our Core Values of Respect, Passion, and Service in everything they do.

Required Qualifications

High school diploma or equivalent.
Basic understanding of bookkeeping and accounting principles.
Strong organizational skills with exceptional attention to detail.
Comfortable working with numbers and maintaining accurate financial records.
Excellent customer service and communication skills with a friendly, professional phone presence.
Comfortable answering incoming calls and assisting customers throughout the workday.
Ability to prioritize multiple responsibilities and adapt in a fastpaced office environment.
Ability to work independently while being a dependable member of a collaborative team.
Proficiency with Microsoft Office and general computer applications.

Preferred Qualifications

Associate's or Bachelor's degree in Accounting, Business Administration, Finance, or a related field.
Experience with QuickBooks Online.
Familiarity with Accounts Payable and Accounts Receivable.
Previous bookkeeping, accounting, receptionist, customer service, administrative, or internship experience.
Experience with customer invoicing, payment processing, and collection followup.
Experience managing a multiline phone system and customer inquiries.
Experience within the construction, contracting, or service industry.

We are willing to train a motivated candidate who understands the fundamentals, learns quickly, and takes pride in their work.

What We Offer

Competitive compensation.
Paid holidays and Paid Time Off.
401(k) with company match.
Companypaid life insurance.
Opportunities for professional growth and advancement.
A collaborative team environment where your contributions matter.
A stable, growing company committed to investing in great people.

About Royal Pavement Solutions LLC

At Royal Pavement Solutions, we're building a team of professionals who believe that excellence is never an accident. Every project, every interaction, and every detail is an opportunity to earn trust and take pride in our work. Our culture is built on three simple values: Respect. Passion. Service. They aren't words on a wall. They're the standard we hold ourselves to every day. We respect one another, pursue our craft with passion, and serve our customers and teammates with integrity. We believe great companies are built by developing great people. That means investing in training, creating opportunities to grow, recognizing exceptional performance, and surrounding you with teammates who challenge you to become better every day. If you're looking for a place where your work matters, your growth is intentional, and you'll be part of a team that genuinely has each other's backs, we'd love to meet you.

Apply Now

Refine Your Search

office assistant jobs in bay shore ny

Bookkeeper / Receptionist

Administrative Assistant / Office Administrator (or higher)

Secretary/Bookkeeper

Executive Assistant - Minimum 5 years experience supporting CEO

Executive Assist / Office Manager

Administrative Assistant

Office Assistant 2 (NY HELPS), Pilgrim Psychiatric Center, P27798

Secretary I - Intake/Scheduler - Multispecialty - Babylon

Administrative Assistant - Dialysis

Office Administrator

Administrative Assistant

Front Desk Operations Assistant - Reception

Administrative Assistant

Administrative Assistant

Motorsports/Auto Office Assistant

Administrative Support Assistant

Administrative Assistant

Secretary - NYU Langone South Shore Neurologic Associates - Islip

Front Desk Assistant

Administrative Assistant

I want to receive the latest job alert for office assistant in bay shore ny

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