Top 283 Administrative services Jobs in Beaumont, Tx

Office Administrator
Buffalo Power Solutions —Kountze, TX
- $15 - $21 an hour
- Weekends as needed
- Mid-level
- Office
- High school diploma or GED
- Paid training
- Health savings account
Quick Apply
Accounts Receivable Billing Specialist
Vortech Contracting —Winnie, TX
- $50,000 - $60,000 a year
- Full-time
- Microsoft Outlook
- Research
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
3d
Administrative Assistant
Innovative Renal Care —Beaumont, TX
- $18.17 - $24.99 an hour
- Full-time
- Background check
- Microsoft Outlook
- Medical office experience
- Health insurance
- Paid time off
Quick Apply
Administrative Assistant
CDI Engineering Services —Beaumont, TX
- Online Application
- Microsoft Excel
- Office
- Administrative experience
2d
Patient Services Coordinator II
Texas Oncology —Beaumont, TX
- Full-time
- 18 years or older
- Microsoft Excel
- Microsoft Outlook
Front Desk Administrator - Beaumont, Texas
The Workforce Group —Beaumont, TX
- $28 an hour
- Weekends as needed
- Mid-level
- Hotel
- Administrative experience
Quick Apply
Administrative Assistant I
Entergy Corporation —Beaumont, TX
- Overtime
- Customer service
- Writing skills
- Office
Administrative Assistant - PRN
Altus Community Healthcare —Beaumont, TX
- Part-time
- Computer literacy
- Writing skills
- HIPAA
Quick Apply
Asst-Administrative III
Entergy Corporation —Beaumont, TX
- Overtime
- Word processing
- Mid-level
- Office
Client Services Coordinator 3
Johnson Controls —Beaumont, TX
- $18.00 - $25.73 an hour
- Microsoft Excel
- Microsoft Outlook
- Mid-level
6d
Full Time - Scheduling Staffing Admin - Day
Lowe's —Beaumont, TX
- Full-time
- Administrative experience
- High school diploma or GED
- Bachelor's degree
3d
Patient Relation Coordinator
Dowlen Oaks Dental —Beaumont, TX
- $16 - $19 an hour
- Full-time
- Dental office
- Customer service
- HIPAA
- Disability insurance
- Health insurance
Quick Apply
14d
HVAC Scheduler/Dispatcher
Johnson Controls —Beaumont, TX
- $23 - $31 an hour
- Mid-level
- High school diploma or GED
- 2 years
3d
Full-Time Administrative Assistant
Catholic Charities of Southeast Texas —Beaumont, TX
- Full-time
- Spanish
- HIPAA
- English
Receptionist - State Farm Agent Team Member
Brittnee Barnes - State Farm Agent —Beaumont, TX
- $45,000 - $60,000 a year
- Full-time
- Office
- Children
- Communication skills
- Health insurance
- Paid time off
Quick Apply
Administrative Assistant - FT Nightshift
Altus Community Healthcare —Port Arthur, TX
- Full-time
- Computer literacy
- Writing skills
- HIPAA
Quick Apply
Administrative Assistant
Buckner International —Beaumont, TX
- Weekends as needed
- Ability to walk for extended periods
- Word processing
- Research
Quick Apply
Mortuary Administrative Assistant
Calvary Mortuary, LLC —Beaumont, TX
- $15 - $20 an hour
- Full-time
- Bilingual
- Background check
- Google Workspace
- Health insurance
Quick Apply
Receptionist - State Farm Agent Team Member
Lauren Gilbert - State Farm Agent —Vidor, TX
- $40,000 - $60,000 a year
- Full-time
- Office
- Communication skills
- Entry level
- 401(k)
- Paid time off
Quick Apply
Administrative Assistant - Procurement
Cat5 Resources —Beaumont, TX
- Clean driving record
- Microsoft Excel
- Microsoft Outlook
- AD&D insurance
- Paid holidays

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Office Administrator

Buffalo Power Solutions
Kountze, TX

Quick Apply

Job Details

Full-time
$15 - $21 an hour

Benefits

Paid training
Health savings account
Paid holidays
Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance

Qualifications

Computer operation
Teamwork
Phone communication
High school diploma or GED
Sales management systems proficiency
Organizational skills
Communications
Productivity software
Customer information system software
Associate's degree
Technical Proficiency

Full Job Description

Job Summary

As a Administrative Specialist, you will manage inbound and outbound customer interactions, coordinate service scheduling, provide technical and administrative support, and ensure smooth communication between clients, technicians, billing, AR, AP and internal teams. This role is critical to maintaining high customer satisfaction and supporting the efficient operation of our generator service and sales activities.

Key Responsibilities

· Answer inbound calls, emails, and web inquiries promptly and professionally, addressing customer questions about service scheduling, billing, system status, maintenance contracts, and general generator information.

· Schedule preventive maintenance, emergency service calls, and installations using the company’s service management software; coordinate with dispatch and field technicians for optimal routing and timing.

· Act as the primary liaison between customers and technicians, providing real-time updates on service status, estimated arrival times, and job completion details.

· Process service quotes, work orders, invoices, and warranty claims accurately and efficiently.

· Follow up with customers post-service to ensure satisfaction, solicit feedback, and identify opportunities for additional services or upgrades.

· Maintain accurate customer records, service histories, and contract details in the CRM and service platforms.

· Handle escalated customer concerns with empathy and professionalism, working closely with the Service Manager to resolve issues quickly.

· Support sales efforts by qualifying leads, providing basic product information, and transferring warm leads to the sales team.

· Assist with administrative tasks such as parts ordering coordination, inventory updates, and report generation.

Accounts Receivable
Generate and send customer invoices promptly after job completion
Track payments, follow up on overdue accounts, and manage collections communications
Reconcile customer payments and maintain accurate AR aging reports
Accounts Payable
Process vendor invoices, match to purchase orders/work orders, and ensure proper approvals
Prepare and execute weekly/monthly vendor payments (checks, ACH, credit cards)
Reconcile vendor statements and resolve discrepancies
Billing & Invoicing
Create accurate project-based invoices from service tickets, installations, and maintenance contracts
Handle progress billing for larger commercial projects as needed
Ensure timely billing to maintain healthy cash flow
Bookkeeping & Financial Support
Perform daily/weekly/monthly QuickBooks data entry and transaction reconciliation
Maintain general ledger accuracy for income, expenses, inventory, and job costing
Assist with monthly bank and credit card reconciliations
Prepare basic financial reports and support year-end preparations for tax/accounting professionals
General Administrative Tasks
Answer phones, manage email inquiries, and provide excellent customer/vendor support. Assist with booking appointments
Maintain organized digital and physical filing systems for contracts, invoices, and records
Assist with scheduling, ordering office/parts supplies, and other operational support
Help coordinate documentation for permitting, warranties, and compliance

· Promote and upsell preventive maintenance agreements and remote monitoring services when appropriate.

Qualifications and Requirements

· High school diploma or GED required; associate or bachelor’s degree in business, communications, or related field preferred.

· Minimum 2–3 years of customer service experience, preferably in a technical, trade, or service-oriented industry (e.g., HVAC, electrical, power systems, or equipment service).

· Excellent verbal and written communication skills with a professional and courteous phone presence.

· Strong organizational skills and ability to multitask in a fast-paced environment.

· Proficiency with Microsoft Office suite and experience using CRM/software systems (training provided on company-specific platforms).

· Ability to work flexible hours, including occasional evenings or weekends to support on-call coverage.

· Valid driver’s license preferred but not required.

Skills and Certifications

· Proven ability to handle difficult customer situations calmly and effectively.

· Basic understanding of technical terminology related to roofing

· High attention to detail and accuracy in data entry and documentation.

· Team-oriented mindset with strong problem-solving abilities.

· Familiarity with service scheduling/dispatch software a plus.

Compensation and Benefits

· Comprehensive benefits package including medical, dental, and vision insurance.

· 401(k)

· Paid time off, paid holidays, and paid training.

· Company-provided uniforms (if applicable), computer equipment, and ongoing professional development.

· Performance-based incentives tied to customer satisfaction scores and departmental goals.

Pay: $15.00 - $21.00 per hour

Benefits:

401(k)
Dental insurance
Health insurance
Health savings account
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

administrative services jobs in beaumont, tx

Office Administrator

Accounts Receivable Billing Specialist

Administrative Assistant

Administrative Assistant

Patient Services Coordinator II

Front Desk Administrator - Beaumont, Texas

Administrative Assistant I

Administrative Assistant - PRN

Asst-Administrative III

Client Services Coordinator 3

Full Time - Scheduling Staffing Admin - Day

Patient Relation Coordinator

HVAC Scheduler/Dispatcher

Full-Time Administrative Assistant

Receptionist - State Farm Agent Team Member

Administrative Assistant - FT Nightshift

Administrative Assistant

Mortuary Administrative Assistant

Receptionist - State Farm Agent Team Member

Administrative Assistant - Procurement

I want to receive the latest job alert for administrative services in beaumont, tx

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