Top 3 Executive assistant Jobs in Beaumont, Tx

Full-Time Administrative Assistant
Catholic Charities of Southeast Texas —Beaumont, TX
- Full-time
- Spanish
- HIPAA
- English

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Full-Time Administrative Assistant

Catholic Charities of Southeast Texas -
Beaumont, TX

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Job Details

Full-time

Qualifications

Meeting minutes
Office supply management
Correspondence management
Office activity coordination
Business travel arrangements
Phone communication
Content editing
Filing
Meeting transcription
Executive administrative support
Employee data management
Policy & process development
Accounts payable management
Budget planning
Financial records management
Financial record maintenance
Grant proposals
Office supply ordering
Donor report preparation
Meeting facilitation
Document quality checks
Managing executive calendars
Grammar Experience
Physical document handling
Policy Development
Employee record maintenance
Accounting support
Board relations
Office phone management

Full Job Description

Description:

Catholic Charities of Southeast Texas is seeking a qualified Administrative Assistant to support the President/CEO and Administrative Team. This full-time, office-based position also assists with financial, human resources, and program operations.

This role is key to maintaining a professional, welcoming environment and supporting the mission of Catholic Charities through strong organization, communication, and service.

Requirements:

Manage executive communications, including calls, emails, and correspondence
Maintain CEO calendar, schedule meetings, and coordinate conferences/teleconferences
Manage agency-wide calendar and staff communications
Coordinate travel arrangements and itineraries for the CEO
Maintain organized electronic and paper filing systems
Assist with reports, budgets, grant applications, and policy development
Edit documents for accuracy and adherence to agency standards
Support all agency programs and collaborate with staff
Coordinate meetings (staff, board, committees), including setup and refreshments
Record and distribute meeting minutes
Track office supply inventory and prepare requisitions within budget
Verify employee time and leave on bi-weekly timesheets
Prepare accounts payable vouchers
Maintain personnel and financial records
Prepare donor acknowledgements and assist with reports/newsletters
Provide front desk coverage during lunch hour
Follow diocesan, accounting, and internal procedures
Assist with events, outreach, trainings, and fundraising activities

Qualifications

Associate’s degree or clerical/administrative certification required
Bachelor’s degree preferred
At least 1 year of administrative experience preferred
Strong Microsoft Office skills
Excellent written and verbal communication
Strong organizational and multitasking skills
Ability to maintain confidentiality and meet deadlines
Bilingual (English/Spanish) preferred

General Expectations

Uphold Catholic Social Teaching and the mission of the agency
Follow Catholic Charities USA Code of Ethics and agency policies
Maintain confidentiality of sensitive and personal information (HIPAA compliant)
Demonstrate professionalism, integrity, and respect for all individuals

Physical Requirements

Requires ability to hear and to speak clearly using appropriate grammar and tone.
Requires working on a computer and on the telephone for the majority of each workday.
Requires analytical, conceptual, problem –solving and decision-making skills; and ability to manage multiple tasks simultaneously and within the confines of deadlines.
May need to regularly stand and walk.
May need to climb stairs with varied frequency.
May need to frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.

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executive assistant jobs in beaumont, tx

Full-Time Administrative Assistant

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