Top 26 Practice managers & administrators Jobs in Beaver Falls, Pa

Office Manager/Scheduler
ST BARNABAS HEALTH SYSTEM —Beaver, PA
- $18 - $23 an hour
- Full-time
- Ability to walk for extended periods
- HIPAA
- Mid-level
Quick Apply
Admissions Supervisor
Allegheny County Pennsylvania —Allegheny County, PA
- $66,848 a year
- Online Application
- Background check
- Writing skills
- Pass drug screening
Business Office Manager
Acadia Nursing and Rehab Center —Aliquippa, PA
- Full-time
- Skilled nursing facility
- Customer service
- Mid-level
Quick Apply
6d
Supervisor, Patient Access
UPMC —Pittsburgh, PA
- $25.97 - $45.04 an hour
- Full-time
- Hospital
- Mid-level
- Finance
19h
Practice Manager - Women's Health - Gibsonia - Full Time
Allegheny Health Network —Gibsonia, PA
- Full-time
- Mid-level
- Bachelor's degree
- Travel
Advanced Practice Provider - Site Manager
Touchstone Medical Imaging —Butler, PA
- Full-time
- Nursing
- Patient monitoring
- Certified Nurse Practitioner
Quick Apply
2d
front office medical assistant/manager
Advanced Podiatry —Columbiana, OH
- $16 - $24 an hour
- Full-time
- HIPAA
- Mid-level
- Administrative experience
- 401(k)
- Paid time off
Quick Apply
1d
Healthcare Operations Manager
LIFE Pittsburgh —Mc Kees Rocks, PA
- $55,000 - $68,750 a year
- Full-time
- Mid-level
- Master's degree
- Driver's License
- Health insurance
- Dental insurance
Quick Apply
Advanced Practice Provider - Site Manager
Touchstone Medical Imaging —Cranberry Township, PA
- Full-time
- Nursing
- Patient monitoring
- Certified Nurse Practitioner
Quick Apply
2d
Home Care Administrator
Patriot Home Care —Beaver Falls, PA
- Full-time
- Current TB test
- Mid-level
- Office
Operations Manager
Cornerstone Wellness Center —Coraopolis, PA
- Email
- Private practice
- Mid-level
- Administrative experience
- Employee discount
- Flexible schedule
Quick Apply
Clinic Manager
Allegheny County Pennsylvania —Allegheny County, PA
- $90,000 a year
- Online Application
- Background check
- CPR Certification
- Nursing
Business Office Manager
Greenbriar Center —Boardman, OH
- Full-time
- Microsoft Excel
- Skilled nursing facility
- Computer literacy
- Health insurance
- Dental insurance
Supervisor, Patient Access
Pantherx Specialty LLC —Pittsburgh, PA
- Full-time
- Hybrid work
- 6 years
- Mid-level
- In-person
- Paid holidays
- Disability insurance
Quick Apply
14d
CLINICAL OFFICE LEAD
Tri-State Orthopaedics —Seven Fields, PA
- Online Application
- Customer service
- Mid-level
- Clinic
- Free parking
- Profit sharing
Quick Apply
3d
Floating General Manager
MyEyeDr. —Cranberry Township, PA
- Full-time
- Hospitality
- Merchandising
- Mid-level
- Paid holidays
- Health insurance
8d
Site Manager - Wexford
Face Forward Aesthetics —Wexford, PA
- $55,000 - $60,000 a year
- Full-time
- Surgery
- Clinic experience
- 3 years
- Paid parental leave
- Disability insurance
Quick Apply
Director, Patient Access (100008)
Pantherx Specialty LLC —Pittsburgh, PA
- Full-time
- Hybrid work
- 5 years
- Product management
- In-person
- Paid holidays
- Disability insurance
Quick Apply
Director - Pediatric Homecare
Care Options for Kids —Pittsburgh, PA
- $80,000 - $95,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Health savings account
- Health insurance
Quick Apply
Supervisor, Patient Access & Pre-Access
Ensemble RCM LLC —Butler, PA
- $47,400 - $59,250 a year
- Weekends as needed
- Hospital
- Customer service
- Mid-level
- Tuition reimbursement
22h

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practice managers & administrators jobs near beaver falls, pa

Office Manager/Scheduler

ST BARNABAS HEALTH SYSTEM -
Beaver, PA

Quick Apply

Job Details

Full-time
$18 - $23 an hour

Qualifications

Patient scheduling systems
Medical software
Phone communication
Client rapport building
Employee relationship building
High school diploma or GED
Social media platforms
Working with families
Telephone systems
Productivity software
Document management systems

Full Job Description

Company Overview

St. Barnabas Health System, Inc. has been dedicated to providing compassionate and comprehensive healthcare services since 1900. As one of the region’s largest healthcare systems, we serve a diverse community by offering a full continuum of care, including home care services, with a focus on quality, affordability, and patient-centered support.

The Office Manager – oversees the daily administrative operations of the Homemaker Department, ensuring efficient scheduling, accurate intake and documentation, regulatory compliance, strong customer service, and effective communication among clients, families, caregivers, clinical staff, management, and community partners. This role combines intake coordination, scheduling oversight, client service coordination, staff support, documentation management, and office workflow leadership to promote high-quality, timely, and compliant home care services.

Essential Functions and Responsibilities:

Oversees daily office operations for the Homemaker Department, including administrative workflow, communication, documentation, scheduling, and staff support.
Receives, reviews, and coordinates new home care referrals, intake requests, service inquiries, and contract updates from clients, families, physicians, facilities, discharge planners, and community partners.
Schedules required programs and services for Homemaker Companions, Home Health Aides, Certified Nursing Assistants, and other assigned staff based on client needs, care plans, staffing availability, skills, and service requirements.
Communicates schedule changes, client updates, call-offs, shift coverage needs, and urgent staffing issues to caregivers, clients, families, managers, and directors in a timely and professional manner.
Displays confidence and sound judgment when managing difficult scheduling needs, last-minute changes, interdepartmental requests, and competing priorities.
Serves as a liaison between clients, families, caregivers, office staff, clinical staff, billing personnel, and leadership to support continuity of care and client satisfaction.
Effectively manages and communicates changes in resident or client needs as updates are made to contracts, service plans, plans of care, or staffing requirements.
Maintains accurate client charts, employee files, documentation, filing systems, and electronic records in accordance with company guidelines, HIPAA requirements, regulatory standards, and best practices.
Conducts semiannual chart audits and supports ongoing compliance reviews to ensure records are complete, accurate, current, and properly maintained.
Maintains compliance with employee files, including required documentation, training records, credentials, certifications, and other employment-related requirements as assigned.
Reports changes in client status, service requirements, staffing concerns, documentation issues, client complaints, or potential compliance concerns to the Director promptly.
Ensures schedules are accurately communicated and distributed to staff, clients, and families as appropriate.
Manages on-call and after-hours needs as assigned, including urgent schedule changes, client concerns, and escalation to leadership when needed.
Supports onboarding, orientation, and communication for caregivers and office staff as assigned, helping ensure understanding of schedules, client expectations, documentation standards, and company procedures.
Collaborates with billing, payroll, human resources, clinical leadership, and operations teams to ensure required information is complete, accurate, and submitted timely.
Supports office policies, procedures, quality improvement initiatives, regulatory readiness, customer service standards, and efficient department operations.
Performs clerical and administrative duties including filing, copying, faxing, scanning, data entry, supply coordination, report preparation, and other general office tasks.
Performs other related duties as assigned by the Manager and Director.

Qualifications

High school diploma or GED required; associate degree in healthcare administration, business administration, office management, or related field preferred.
Minimum of two years of experience in home care, home health, healthcare administration, medical office coordination, scheduling, intake, or related administrative role preferred.
Experience with caregiver scheduling, client service coordination, intake processes, documentation management, and healthcare office workflow strongly preferred.
Working knowledge of HIPAA, client confidentiality, healthcare documentation standards, employee file requirements, and home care compliance expectations.
Must have experience with Microsoft Office, office technology, electronic records or scheduling systems, email, phone systems, and social media or online communication tools as assigned.
Strong organizational, time-management, problem-solving, and decision-making skills with the ability to prioritize competing demands in a fast-paced environment.
Excellent verbal and written communication skills, professional phone etiquette, customer service orientation, and interpersonal skills.
Ability to maintain confidentiality, handle sensitive client and employee information appropriately, and demonstrate professionalism with clients, families, staff, and community partners.

Office Manager Requirements:

Ability to multitask while maintaining accuracy, professionalism, and attention to detail.
Ability to build positive relationships with clients, families, caregivers, co-workers, referral sources, and community personnel.
Ability to lead office workflow, support staff communication, and escalate concerns appropriately to management and the Director.
Ability to remain calm and solution-focused when handling difficult scheduling situations, urgent requests, client concerns, or after-hours issues.
Ability to learn and use company-specific software, scheduling platforms, electronic documentation systems, and reporting tools.
Strong customer service mindset and commitment to supporting safe, reliable, compassionate, and compliant home care services.

Physical Requirements:

Ability to lift up to 15 lbs.
Ability to sit, stand, and walk for extended periods
Occasional bending, stooping, or reaching

EOE

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Refine Your Search

practice managers & administrators jobs in beaver falls, pa

Office Manager/Scheduler

Admissions Supervisor

Business Office Manager

Supervisor, Patient Access

Practice Manager - Women's Health - Gibsonia - Full Time

Advanced Practice Provider - Site Manager

front office medical assistant/manager

Healthcare Operations Manager

Advanced Practice Provider - Site Manager

Home Care Administrator

Operations Manager

Clinic Manager

Business Office Manager

Supervisor, Patient Access

CLINICAL OFFICE LEAD

Floating General Manager

Site Manager - Wexford

Director, Patient Access (100008)

Director - Pediatric Homecare

Supervisor, Patient Access & Pre-Access

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