Top 330 Administrative assistant Jobs in Bee Cave, Tx

Administrative Assistant (Full-Time)
Penhall Company —Austin, TX
- Full-time
- Microsoft Outlook
- Data analysis skills
- Mid-level
Customer Service Scheduler
TeleMed2U —Austin, TX
- Remote
- Google Workspace
- HIPAA
- High school diploma or GED
Quick Apply
8d
administrative asst.
dee's desigbs —Austin, TX
- $20 - $25 an hour
- Part-time
- Hybrid work
- Bilingual
- Google Workspace
- Microsoft Outlook
- Flexible schedule
Quick Apply
9d
Administrative Assistant
YETI —Austin, TX
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
3d
Administrative Assistant
Build Bravely —Dripping Springs, TX
- $18 - $20 an hour
- Part-time
- Hybrid work
- Background check
- Google Workspace
- Administrative experience
- Flexible schedule
Quick Apply
1d
Secretaries and Administrative Specialist - Freelance AI Trainer Project
Meridial —Austin, TX
- $6 - $65 an hour
- Remote
- Customer service
- Mid-level
- Master's degree
Administrative Coordinator - Professional Education & Events (BIOTRONIK Neuro)
BIOTRONIK —Austin, TX
- Part-time
- Remote
- Mid-level
- Neurology
- Organizational skills
Office Receptionist
BrandNest —Austin, TX
- $20 - $28 an hour
- Full-time
- Office
- Administrative experience
- High school diploma or GED
- Paid training
- Opportunities for advancement
Quick Apply
8d
Administrative Coordinator - Professional Education & Events (BIOTRONIK Neuro)
BIOTRONIK SE & Co. KG —Austin, TX
- Part-time
- Remote
- Mid-level
- Neurology
- Organizational skills
Administrative Assistant
Meade —Austin, TX
- Full-time
- Hybrid work
- Microsoft Outlook
- Office
- US work authorization
- Paid holidays
- Disability insurance
Quick Apply
9d
Administrative Assistant
DHI Mortgage —Austin, TX
- Full-time
- Word processing
- Office
- 1 year
- Employee stock purchase plan
- Disability insurance
Administrative Assistant
Prudential Advisors —Spicewood, TX
- $16 - $24 an hour
- Part-time
- Hybrid work
- Background check
- Mid-level
- Administrative experience
Quick Apply
Receptionist/Administrative Assistant - PRN - Arden Courts Austin
Arden Courts —Austin, TX
- PRN
- Microsoft Excel
- English
- High school diploma or GED
- Paid holidays
- Employee assistance program
Administrative Specialist
HR Green —Austin, TX
- Full-time
- 5 years
- Office
- In-person
- Paid parental leave
- Health insurance
Quick Apply
Receptionist
HUB International —Austin, TX
- $25 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Health insurance
- Dental insurance
Data Entry Operator
Northwest Austin —Austin, TX
- $25 - $30 an hour
- Full-time
- Administrative experience
- High school diploma or GED
- Organizational skills
- Health insurance
Quick Apply
Disaster Assistance Administrative Assistant
Health & Human Services Comm —Austin, TX
- $3,248.00 - $4,837.08 a month
- Overtime
- Background check
- Writing skills
- Basic math
- Health insurance
- Opportunities for advancement
Quick Apply
DPS - THP - Administrative Assistant
Texas Department of Public Safety —Austin, TX
- $3,558.33 - $4,201.26 a month
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Research
1d
Receptionist - State Farm Agent Team Member
Carrie Welch - State Farm Agent —Austin, TX
- $40,000 - $60,000 a year
- Full-time
- Computer literacy
- Office
- Communication skills
- 401(k)
- Paid time off
Quick Apply
Administrative Assistant (Arts Program Assistant)
Texas Commission on the Arts —Austin, TX
- $45,000 a year
- Email
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Health savings account
- Health insurance
Quick Apply
10d

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Administrative Assistant (Full-Time)

Penhall Company -
Austin, TX

Apply Now

Job Details

Full-time

Qualifications

Confidential information handling
Microsoft Outlook
Accounts receivable management
Spreadsheets
Invoice payment processing
Documentation tools
Internal employee customer service
Continuous improvement
Cross-functional collaboration
Payroll record maintenance

Full Job Description

Position Description

Job Summary

The Administrative Assistant plays a key role in supporting the branch’s daily operations by providing professional and efficient administrative support. This position interacts with internal teams and external stakeholders to ensure timely and accurate execution of business processes, contributing to the overall success of the branch. This is a full-time position, with a competitive salary and comprehensive benefits offered.

Duties and Responsibilities:

Process billing and assist with collections to ensure timely and accurate invoicing and cash flow.
Compile employee time, production data, and payroll records, including certified payroll, in compliance with company and regulatory requirements.
Support new employee onboarding including paperwork, safety training scheduling, and DOT compliance through DISA software.
Serve as the first point of contact by answering incoming calls, handling routine inquiries, and directing more complex matters to the appropriate personnel.
Prepare reports, spreadsheets, and documentation for internal use, including analysis and data comparisons as needed.
Manage the execution and routing of contracts, subcontracts, and change-order documents for supervisor review and signature.
Coordinate mail services, shipping/receiving of packages, and manage office supply deliveries and inventory.
Arrange travel, hotel accommodations, and per diem logistics for field staff in accordance with project requirements.
Collaborate with internal stakeholders across the company, including field staff, operations, sales, and administrative teams in other branches and at corporate headquarters.
Assist with additional administrative tasks and projects as assigned by the supervisor, contributing to smooth and effective branch operations.
Maintain a high level of confidentiality, professionalism, and emotional intelligence when interacting with team members and external contacts.

Position Requirements

Required Skills and Abilities:

Strong customer service and interpersonal skills.
Proficient verbal and written communication skills.
Ability to maintain confidentiality at all times.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and general office systems.
Strong organizational and time management skills, with the ability to multitask and prioritize in a fast-paced environment.
Working knowledge of payroll processing, certified payroll, billing, accounts payable (A/P), and collections/accounts receivable (A/R).
Familiarity with construction industry terminology, procedures, and administrative practices is a plus.

Essential Core Competencies:

Dependability: Demonstrates reliability and consistency in task completion and meeting deadlines.
Service Orientation: Maintains a positive, helpful attitude while supporting both internal teams and external customers.
Process Management: Follows established procedures with accuracy while seeking continuous improvement.
Adaptability: Adjusts to changing priorities and handles interruptions with professionalism and composure.
Professionalism: Communicates with tact and discretion, especially when handling sensitive or confidential matters.
Team Collaboration: Works effectively across departments to support company goals and branch operations.

Education and Experience:

High school diploma or equivalent industry experience required.
1–2 years of business or industry-related administrative experience required.
Experience in a construction or related service environment preferred.

Physical Requirements:

Prolonged periods sitting at a desk and working on a computer.
Must be able to lift up to 15 pounds occasionally.
Occasional walking or standing during office or warehouse visits.

Application Instructions

Penhall Company has been shaping the future of concrete services for over 65 years. As the nation’s leader in concrete cutting, coring, scanning, and demolition, and ranked 3rd in Demolition by ENR's 2023 Top Specialty Contractors, we deliver more than just expertise—we deliver results. With safety at the core of our operations and state-of-the-art technology in our hands, we ensure every project is executed with precision, efficiency, and care.

Equal Opportunity Information

Legal Disclaimer:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential

functions of the job.

Penhall Company is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, compensation inquiries, discussions or disclosures, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state or local protected class. (41 CFR §§ 60-1.4(a), 60-300.5(a) and 60-741.5(a))

This job description is intended to describe the general nature and level of work being performed by employees in this position. It is not intended to be an exhaustive list of all duties, responsibilities, or qualifications required. Penhall Company reserves the right to modify, add, or remove duties and to assign other responsibilities as necessary.

AI-Assisted Hiring and Automated Decision Tool Disclosure

The Company may use Artificial Intelligence (“AI”), machine learning technologies, and/or automated decision-making tools to assist in certain aspects of the recruitment and hiring process, including reviewing applications, resumes, assessments, and candidate qualifications. These tools are used to support the evaluation process and are not used as the sole basis for employment decisions.

All employment decisions are ultimately made by qualified Company representatives. The Company maintains human oversight of hiring decisions and does not permit automated systems to make final employment determinations independently.

The Company is committed to equal employment opportunity and to complying with all applicable federal, state, and local employment, privacy, and anti-discrimination laws. The Company does not intentionally use AI systems in a manner that unlawfully discriminates against applicants or employees based on any protected characteristic under applicable law.

Applicants may request reasonable accommodations, alternative evaluation methods, or additional information regarding the Company’s use of automated tools by contacting Human Resources.

Where required by applicable law, the Company may provide additional notices regarding the use of automated decision-making tools, data practices, retention periods, or bias audit information.

Apply Now

Refine Your Search

administrative assistant jobs in bee cave, tx

Administrative Assistant (Full-Time)

Customer Service Scheduler

administrative asst.

Administrative Assistant

Administrative Assistant

Secretaries and Administrative Specialist - Freelance AI Trainer Project

Administrative Coordinator - Professional Education & Events (BIOTRONIK Neuro)

Office Receptionist

Administrative Coordinator - Professional Education & Events (BIOTRONIK Neuro)

Administrative Assistant

Administrative Assistant

Administrative Assistant

Receptionist/Administrative Assistant - PRN - Arden Courts Austin

Administrative Specialist

Receptionist

Data Entry Operator

Disaster Assistance Administrative Assistant

DPS - THP - Administrative Assistant

Receptionist - State Farm Agent Team Member

Administrative Assistant (Arts Program Assistant)

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