Hourly Rate Range: $25.58 - $29.41
JOB SUMMARY
Responsible for conducting title searches and examining public records in relation to property and right-of-way management for a wide range of County programs and projects covering high priority, complex, and difficult assignments for the Office of the County Engineer. This position may be required to assist with emergency support functions in the event of a declared emergency and/or other emergency duties as assigned.
ESSENTIAL JOB FUNCTIONS
- Performs title examination of complex title orders requiring a high level of title expertise.
- Conduct title searches and verify property ownership, liens, and encumbrances.
- Conducts all types of abstract searches including those of greatest complexity.
- Prepares and reviews closing documents, including settlement statements, deeds, and affidavits.
- Issues title policies and endorsements as needed.
- Addresses and resolves any title-related issues that may arise during the transaction.
- Maintains accurate records and ensures timely processing of transactions.
- Examines chain of title for properties, but may expand into commercial and/or industrial.
- Abstracts and analyzes records, such as leases, subleases, acreage, liens, judgments, easements, vital statistics, and plot and map books. Determines ownership and legal restrictions and to verify legal description of property and completeness of records for examinations, including multi-site properties.
- Assists in the planning, assigning, and reviewing right-of-way related issues for County road projects including appraisals, surveys, inspections, demolition, and asbestos testing.
- Coordinates and collaborates with and assists the Property Manager as a primary staff member in all departmental functions, performance evaluation of staff, and budgeting.
- Acts and responds as the point of contact when the Property Manager is not available.
- Regularly supervises, reviews, and oversees the work of staff. Provides comprehensive on the job training, supervision, and guidance as a lead worker.
- Assists all County Departments with real property and right-of-way related issues, including the use of property by means of various types of lease agreements involving non-profit, public and private entities, access agreements and issues, easements, airport leases, antenna and tower license agreements and interlocal agreements.
- Researches and facilitates special high-priority and time-sensitive projects as directed by Administration.
- Conducts Surplus Property Sales in accordance with Florida Statutes and departmental procedures.
- Processes Plat Vacations, Road Closings, and Abrogation in accordance with Florida Statutes and departmental procedures.
- Coordinates with Development Review and attends meetings as needed for review, comment, and/or clarification.
- Negotiates and implements the acquisition of real property as well as right-of-way under the threat of Eminent Domain, donation or purchase as needed for County purposes.
- Attends meetings for current and future projects. Coordinates, schedules, and attends pre-bid and pre-construction meetings. Procures professional services as needed.
- Interprets, writes, reviews, and maps legal descriptions.
- Composes and creates legal request memorandums, presentations, recommendations, Board agenda items, purchase agreements, deeds, easements, contracts, maps, requests for quotes and qualifications, bid packages, legal ads, payment requests, resolutions, and other documentation as they relate to real property and right-of-way activities, projects, and issues.
- Contacts and assists attorneys, title companies, appraisers, surveyors, engineers, internal departments, other agencies and the general public regarding real property and right-of-way related questions, projects, activities and issues.
- Prepares and reviews legal documents and other documentation pertaining to real property acquisition, disposition and sale, including title research and property valuation.
- Works closely and directly with the County Attorney’s office in the review & development of legal documents.
- Performs closings and records documents in public records.
- Conducts field research and investigations related to assigned projects and functional area of responsibility, documents findings, and forwards reports and/or recommendations to management.
- Provides viable solutions to day-to-day work-related problems and issues to staff and upper management.
- Conducts extensive research and review associated with real property and right-of-way actives, projects, and issues, including but not limited to plans, construction drawings, property valuation, historical records, ownership, closing documents and statements, title opinions, commitments and policies, deeds, easements, plats, parcels sketches, legal descriptions, maps, and appraisals.
- Manages, coordinates, procures, and directs the activities of various departments within the organization, other governmental agencies, consultants, property owners, title companies, surveyors, environmental scientists, contractors, appraisers, engineers, attorneys, and other professionals regarding real property and right-of-way related projects and issues.
- Develops, reviews, revises, and maintains standardized templates, forms, and applications for departmental processes and functions. Modifies applications, forms, and processes to better serve customers and increase efficiency.
- Creates, reviews, and revises policies, procedures, contracts, deeds, leases, easements, resolutions, closing documents, and other documentation or forms associated with real property and right-of-way related actives. Prepares regular status reports on progress of projects, maintains databases for leases, easements, County-owned property, real property, and right-of-way related transactions. Performs periodic fee analysis associated with departmental applications.
- Provides excellent customer service to members of the general public and other County employees. Personal contact occurs with other employees of the unit, employees of other departments in the County, citizens, and customers of the department. Service is provided in person or by phone contact.
- Implements the organization’s guiding principles and core values.
- Performs other related job duties as assigned.
SUPERVISION
This position may function as a lead worker for a small group of employees. Provides on-the-job training, guidance and assistance to others on work assignments. May assign, evaluate and review the work product of others.
QUALIFICATIONS
Education and Experience:
Associates Degree or equivalent; and six (6) years’ experience in title research work; or an equivalent combination of education and experience.
Licenses or Certifications:
Possession of a valid, State of Florida driver’s license to operate a motor vehicle. Requirement exists at the time of hire and as a condition of continued employment.
- FEMA certifications (NIMS) within one (1) year of appointment
- Florida Title Agent License within six (6) months of appointment
KNOWLEDGE, SKILLS ABILITIES
- Ability to read and interpret general business periodicals, professional journals, technical procedures, and/or governmental regulations.
- Ability to write reports, business correspondence, and procedure manuals.
- Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
- Ability to calculate figures and amounts such as discounts, interest, commission, percentages, and volume.
- Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals.
- Ability to compute rate and percent and ability to draw bar graphs.
- Ability to solve practical problems and deal with a variety of concrete variables in situation where only limited standardization exists.
- Ability to interpret a variety of instruction in written, oral, diagram, or schedule form.
- Ability to interpret complex and detailed technical data.
- Ability to explain records and procedures to others.
- Ability to study manual work processes to determine most effective methods for essential tasks.
- Knowledge of the field of assignment sufficient to perform thoroughly and accurately the responsibility illustrated by the above job duties.
- Knowledge of computers and other office equipment.
- Knowledge of the functions, operations, and structure of County departments.
- Knowledge of Microsoft Office Suite programs.
- Skills in organization and task prioritization.
- Ability to work efficiently and accurately in an atmosphere of frequent interruption.
- Ability to maintain records, logs, and computer programs relating to records management.
- Ability to work independently and to carry out assignments to completion with minimum instructions.
- Ability to adhere to prescribed routines and practices, maintain records database, and generate accurate reports.
- Ability to communicate clearly and effectively, both orally and in writing.
- Ability to remain calm in stressful situations.
- Ability to take a teamwork approach to the job by cooperating with others, offering to help others when needed, and considering larger organization or team goals rather than individual concerns. Includes the ability to build a constructive team spirit where team members are committed to the goals and objectives of the team.
PHYSICAL DEMANDS
The work is medium work which requires exerting up to 50 pounds of force occasionally, and/or up to 30 pounds of force frequently, and/or up to 20 pounds of force constantly to move objects. While performing the duties of this job, the employee will occasionally be required to use hands to finger, handle, or feel; reach with hands and arms; will regularly be required to stand, walk, and sit; and will frequently be required to talk and hear.
WORK ENVIRONMENT
Work is performed primarily in an indoor environment with limited exposure to adverse environmental conditions.
Marion County has the right to revise this job description at any time. This description does not represent in any way a contract of employment.
Job Type: Full-time
Pay: $53,206.40 - $70,348.72 per year
Benefits:
- 401(k)
- Dental insurance
- Employee discount
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Retirement plan
- Tuition reimbursement
- Vision insurance
Work Location: In person
