K2J Marketing Partners is a full-service marketing firm working with clients to develop brand awareness through unique, high-end products and events. We offer custom sourcing, fulfillment, closeouts, retail brand offerings, promotional products, onsite event experiences, gift cards and more to fully promote their brand experience.
Administrative Assistant Bookkeeper
K2J Marketing Partners seeks a highly organized and detail oriented Administrative Assistant Bookkeeper to play an integral role in keeping our rapidly growing organization flourishing. They will be a critical member of a collaborative team.
The ideal candidate will have strong relational skills, a positive attitude, ability and willingness to exercise initiative, a clear focus on details and logistics, and the ability to manage multiple projects and workstreams simultaneously. The ideal candidate is action-oriented, works well in a team setting and independently, and is a self-starter. They will perform confidential bookkeeping functions in addition to supporting the daily operations of our organization with administrative tasks.
Benefits:
- 401(k)
- 401(k) Matching
- Dental Insurance
- Health Insurance
- Paid Time Off
- Bonus Pay
Day-to-Day Duties and Responsibilities
- Bookkeeping
- Daily company transactions
- Handles overall A/R through preparing customer invoices, receipt of payments, any customer inquiries
- Handles overall A/P through bills, payments, any vendor inquiries
- Assist with month end
- Prepares and reconciles bank statements, credit cards statements and other documentation as needed.
- Tracks and maintains inventory records.
- Work with accountant to fill out forms and ensure compliance for tax and licensing
- Point person for new client set up and new vendor set up
- Assists with budget preparation and reports as needed.
- Office Administrator
- Provide front desk coverage by managing the phone system, managing incoming and outgoing mail and shipments, greeting guests, etc.
- Provide comprehensive administrative support to the team, including managing calendars, scheduling appointments, coordinating meetings, making travel arrangements, and handling correspondence
- Ensure smooth day-to-day functioning of the office, including maintaining office supplies, coordinating maintenance and repairs, and overseeing general administrative tasks.
- Facilitate effective communication within the organization
Qualifications
- A self-starter with excellent communication and writing skills.
- Meticulous attention to detail and accuracy.
- Comfortable with technology and able to adapt to new software
- Bookkeeping certification or license
- Ability to pass a background and credit check
- Bachelor’s degree (Preferred) with 2+ years of relevant work experience.
- Must enjoy working in a fast-paced team environment.
- Good research and problem-solving skills.
- Ability to multi-task and take initiative. Has a customer service mindset recognizing support needs of internal and external customers along with the ability to be detail orientated.
- Must be proficient in the following computer applications
QuickBooks Online
All Microsoft Office Applications: Excel, Word, PowerPoint, etc.
