Top 20 Office administrator Jobs in Bellingham Wa

Business Office Manager
Sapphire at Woodway Senior Living —Bellingham, WA
- Full-time
- Microsoft Excel
- Microsoft Outlook
- HIPAA
- Paid holidays
- Health insurance
Quick Apply
14d
Church Office Administrator
Christ the Servant Lutheran Church —Bellingham, WA
- $27 an hour
- Part-time
- Background check
- Microsoft Excel
- Office
- Paid holidays
- Paid time off
Quick Apply
Senior Business Office Manager
Creekside —Burlington, WA
- $29 - $31 an hour
- Weekends as needed
- Background check
- Mid-level
- Organizational skills
- Disability insurance
- Health insurance
Quick Apply
Dental Office Administrator
Bellingham Dental Group —Bellingham, WA
- $20 - $23 an hour
- Full-time
- Private practice
- Dental office
- Organizational skills
- Health insurance
- Dental insurance
Quick Apply
Office Manager & Member Services Coordinator
Bellingham Golf & Country Club —Bellingham, WA
- $20 - $24 an hour
- Part-time
- Serving
- Office
- Administrative experience
Quick Apply
14d
Branch Office Administrator
Edward Jones —Bellingham, WA
- Full-time
- Computer literacy
- Office
- Communication skills
- Profit sharing
- Health savings account
5d
Office Administrator
Knutzen Farms —Burlington, WA
- $24 - $30 an hour
- Full-time
- Office
- Accounting
- In-person
- Health insurance
- Paid time off
Quick Apply
6d
Administrative Services Manager C (Operations Manager)
Skagit Valley College —Mount Vernon, WA
- $5,928 - $7,774 a month
- Online Application
- Background check
- ERP systems
- Office
- Disability insurance
- Health insurance
HR & Office Administrator
Nanak Foods Inc —Bellingham, WA
- $23 - $28 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Inventory control
- Paid holidays
- Health insurance
Quick Apply
Office Administrator
Global International Business Broker LLC. —Bellingham, WA
- $20 - $25 an hour
- Part-time
- Google Workspace
- Microsoft Outlook
- Computer literacy
- Flexible schedule
Quick Apply
Business Office Director
Where the Heart Is by Cogir —Burlington, WA
- $36.00 - $38.46 an hour
- Weekends as needed
- Mid-level
- 3 years
- High school diploma or GED
- Paid holidays
- Health insurance
Quick Apply
4d
Military Service - U.S. Air National Guard, Administration
Military Service - U.S. Air National Guard Recruiting —Washington State
- From $49,838.78 a year
- Full-time
- Military
- Computer literacy
- English
Assistant Front Office Manager | Semiahmoo Resort
Columbia Hospitality Inc —Blaine, WA
- $24 - $26 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- English
- Free parking
- Health savings account
Quick Apply
6d
Area Administrator - North Whatcom County, WA
Young Life —Lynden, WA
- $17.88 - $18.43 an hour
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
4d
Operations Coordinator
AmSpec Group —Ferndale, WA
- Full-time
- 5 years
- Office
- Ability to sit for extended periods
1d
Operations Coordinator
Amspec LLC. —Ferndale, WA
- 5 years
- Office
- Ability to sit for extended periods
Quick Apply
19h
DENTAL OFFICE MANAGER
DIDGWALIC WELLNESS CENTER —Anacortes, WA
- $85,000 - $95,000 a year
- Full-time
- Dental office
- Word processing
- HIPAA
- AD&D insurance
- Paid holidays
Quick Apply
13d

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office administrator jobs near bellingham wa

Business Office Manager

Sapphire at Woodway Senior Living -
Bellingham, WA

Quick Apply

Job Details

Full-time
14 days ago

Benefits

Paid holidays
Health insurance
Dental insurance
401(k)
Tuition reimbursement
Paid time off
Vision insurance

Qualifications

Customer communication
Microsoft Excel
Microsoft Outlook
Medicare
Maintaining patient confidentiality
Employee relationship building
Financial issue resolution
High school diploma or GED
Medicaid health insurance
Internal employee customer service
Customer engagement
Resident rapport building
Medicaid regulations
Medicaid

Full Job Description

WWAY1

Full-time

Day

OVERVIEW:
Sapphire Health Services specializes in providing comprehensive care and living solutions tailored to meet the diverse needs of seniors and individuals requiring specialized support. With a commitment to excellence and a passion for exceptional care, we offer a range of services designed to promote independence, dignity, and well-being at every stage of life. We are committed to enhancing the quality of life for our residents and pride ourselves on fostering a warm and supportive environment where personalized care is tailored to meet specific needs. Sapphire Health Services is currently seeking a dedicated individual to join our team and uphold our commitment to excellence.

JOB SUMMARY:
The Business Office Manager is responsible for overseeing the day-to-day business operations of the community, ensuring efficient administrative, financial, human resources, and customer service functions. This position serves as a key member of the leadership team and supports residents, families, employees, vendors, and regulatory agencies while maintaining compliance with company policies and applicable regulations.

The Business Office Manager oversees accounts receivable, resident financial services, payroll processes, admissions documentation, human resources administration, and office operations to support the delivery of exceptional resident care and service.

RESPONSIBILITIES:

Manage accounts receivable functions including resident billing, collections, payment processing, and account reconciliation.
Monitor outstanding balances and work with residents, families, responsible parties, and agencies to resolve account issues.
Assist residents and families with financial documentation, insurance information, and payment arrangements.
Process deposits and maintain accurate financial records.
Coordinate with corporate accounting departments regarding billing, collections, and financial reporting.
Maintain resident trust accounts, petty cash, and other financial records in accordance with company policy and regulatory requirements.
Support the admissions process by ensuring required financial and admission documents are completed and maintained.
Review admission agreements and financial responsibility documentation with residents and families.
Assist with Medicaid applications, insurance verifications, and other payer-related documentation as applicable.
Maintain resident files and ensure documentation is complete, accurate, and compliant.
Coordinate new hire onboarding, orientation, employment paperwork, and personnel file management.
Assist with recruitment activities, interview scheduling, candidate communications, and onboarding processes.
Maintain employee records and ensure compliance with company policies and employment regulations.
Support payroll processing, timekeeping systems, and employee benefit administration.
Serve as a resource for employee questions regarding payroll, benefits, and HR processes.
Oversee daily office operations and administrative functions.
Ensure phones, reception, mail distribution, filing systems, and office procedures are managed efficiently.
Serve as a primary point of contact for residents, families, visitors, vendors, and community partners.
Provide exceptional customer service and promptly address concerns or requests.
Assist leadership with special projects, reporting, and operational initiatives.
Maintain business office records in compliance with company policies and applicable federal, state, and local regulations.
Ensure confidentiality of resident, employee, and financial information.
Support audits, surveys, and inspections by maintaining accurate and organized documentation.
Monitor compliance with HIPAA and other privacy requirements.
Partner with the Executive Director, Administrator, Director of Nursing Services, Director of Health Services, and department leaders to support community operations.
Participate in leadership meetings and operational planning activities.
Promote a positive workplace culture and contribute to employee engagement efforts.
Assist with training and mentoring administrative team members as needed.
Other duties as assigned

REQUIREMENTS:

Previous Business Office experience (SNF/ALF preferred)
High school diploma or equivalent.
Minimum two (2) years of administrative, business office, accounting, payroll, billing, or healthcare office experience.
Experience managing multiple priorities in a fast-paced environment.
Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and payroll or billing software.
Strong customer service and communication skills.
Experience in skilled nursing, assisted living, memory care, behavioral health, healthcare, or senior living environments.
Knowledge of Medicare, Medicaid, private pay billing, and long-term care financial processes.
Human resources, payroll, or accounting experience.
Associate's or Bachelor's degree in Business Administration, Accounting, Healthcare Administration, or related field preferred.
Strong organizational and time management skills.
Ability to maintain confidentiality and handle sensitive information.
Excellent verbal and written communication skills.
Strong attention to detail and accuracy.
Ability to analyze financial information and resolve account discrepancies.
Ability to establish positive relationships with residents, families, employees, and external partners.
Strong problem-solving and customer service skills.

EMPLOYEE BENEFITS:
Benefits of being a Sapphire Health Services employee include, but is not limited to:

PTO
401(K)
Medical/Health Insurance
Dental Insurance
Vision Insurance
Birthday/Holiday Pay
Wellness Fund
Uniform Fund
Longevity Bonuses
Quarterly Vacation Drawing
Tuition Reimbursement

HOW TO APPLY:
At Sapphire Health Services we are dedicated to creating a supportive and enriching environment for both our residents and our team members. If you are a passionate healthcare professional looking to make a difference in the lives of residents, we encourage you to apply!

Address: 1712 E. Maplewood Ave., Bellingham, WA 98225

WHO WE ARE: Located in the beautiful Pacific Northwest, Sapphire Woodway in Bellingham, WA is a three story Assisted Living and Independent Living building. With 67 units and the capacity of 80 total residents, Woodway is a huge resource for the local medicaid population. Dedicated to our residents and staff, Sapphire supports on going training, tuition reimbursement, competitive wages and generous incentives to all of our employees.

OUR MISSION: TO PROMOTE THE HIGHEST QUALITY OF LIFE FOR OUR RESIDENTS, STAFF AND COMMUNITIES. WE STRIVE TO TREAT THEM ALL WIT THE GREATEST CONSIDERATION AND RESPECT -:

Quick Apply

Refine Your Search

office administrator jobs in bellingham wa

Business Office Manager

Church Office Administrator

Senior Business Office Manager

Dental Office Administrator

Office Manager & Member Services Coordinator

Branch Office Administrator

Office Administrator

Administrative Services Manager C (Operations Manager)

HR & Office Administrator

Office Administrator

Business Office Director

Military Service - U.S. Air National Guard, Administration

Assistant Front Office Manager | Semiahmoo Resort

Area Administrator - North Whatcom County, WA

Operations Coordinator

Operations Coordinator

DENTAL OFFICE MANAGER

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