Top 261 Office administrator Jobs in Belmont Ma

Studio Administrator & Procurement Manager
Didi Interiors + Architecture —Needham Heights, MA
- $25 - $40 an hour
- Part-time
- Background check
- Mid-level
- Office
- Flexible schedule
Quick Apply
2d
Office Manager/Administrative Assistant
Flynn Life Sciences Group —Framingham, MA
- $46,000 - $65,000 a year
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
Office Manager & Accounts Receivable Specialist
Confidential —Boston, MA
- $75,000 a year
- Full-time
- Spanish
- 5 years
- ERP systems
- Health insurance
- Dental insurance
Quick Apply
Office Manager/Bookkeeper
Tsunami, Inc —Winthrop, MA
- $30 - $35 an hour
- Part-time
- Mid-level
- Office
- Administrative experience
- Paid training
- Paid time off
Quick Apply
10d
Office Administrator
Makkas Drapery Workroom —Sudbury, MA
- $65,000 a year
- Full-time
- Google Workspace
- Inventory management
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
LN Concerts, Office Manager
Live Nation —Cambridge, MA
- $32.90 - $41.16 an hour
- Full-time
- Inventory management
- Writing skills
- Mid-level
- Health savings account
- Paid holidays
7d
Office & Facilities Coordinator - Pay starting at $29.45/hr
Stryker —Waltham, MA
- $29.45 - $40.42 an hour
- Full-time
- Mid-level
- Office
- High school diploma or GED
- Health savings account
- AD&D insurance
8d
Office Administrator
First Parish in Waltham —Waltham, MA
- $26 - $28 an hour
- Part-time
- Background check
- Google Workspace
- Software troubleshooting
- Paid holidays
- Disability insurance
Quick Apply
Group Administrative Assistant
MIT Lincoln Laboratory —Lexington, MA
- $32.00 - $38.10 an hour
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Health insurance
- Dental insurance
Office Administrator
RSM - Russian School of Mathematics —Belmont, MA
- $22 - $30 an hour
- Part-time
- Microsoft Word
- Office
- 1 year
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant/Office Coordinator
Applied Invention LLC —Cambridge, MA
- $25 - $35 an hour
- Full-time
- Bachelor of Science
- Mid-level
- Office
Quick Apply
Office Assistant
Town of Wellesley —Wellesley, MA
- $29.34 - $38.48 an hour
- Email
- Office
- Administrative experience
- High school diploma or GED
Quick Apply
Office Administrator
OnPage —Waltham, MA
- Part-time
- Mid-level
- Office
- Communication skills
- Paid holidays
- Disability insurance
Office Administrator
enLabel Global Services, Inc —Boston, MA
- Microsoft Outlook
- Office
- Bachelor's degree
- Health savings account
- Dental insurance
Office Administrator
IANS —Boston, MA
- $30 - $35 an hour
- Hospitality
- Microsoft Excel
- Microsoft Outlook
Quick Apply
7d
Coordinator of Office Operations
Breaktime —Boston, MA
- $28 - $36 an hour
- Part-time
- Google Workspace
- Mid-level
- Office
- Paid time off
- 401(k) matching
Quick Apply
Office and Events Coordinator
FirstLight Power —Burlington, MA
- $75,000 - $90,000 a year
- Hybrid work
- Microsoft Outlook
- 5 years
- Word processing
- Paid parental leave
- Health savings account
Quick Apply
Office & HR Coordinator
Rennscot —Woburn, MA
- $20 - $30 an hour
- Weekends as needed
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid holidays
- Disability insurance
Administrator, Office of Violence Prevention
Boston Public Health Commission —Boston, MA
- $85,000 - $95,000 a year
- Monday to Friday
- Word processing
- Bachelor of Science
- Mid-level
Administrative Coordinator
Tufts University —Boston, MA
- $27.85 - $38.50 an hour
- Hybrid work
- 5 years
- Mid-level
- High school diploma or GED

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Studio Administrator & Procurement Manager

Didi Interiors + Architecture
Needham Heights, MA

Quick Apply

Job Details

Part-time | Full-time | Contract
$25 - $40 an hour
2 days ago

Benefits

Flexible schedule

Qualifications

Optimizing workflow processes
Construction procurement
Project reporting
Managing customer accounts
Customer communication
Office activity coordination
Client onboarding
Accounts receivable management
Project documentation
Client inquiry handling
Interior design
Shipment tracking for distribution operations
Client file management
Project coordination
Purchase order management
Mid-level
Accurate transaction records management
Customer inquiry handling
Client invoicing
Customer payment reminders
Freight shipment tracking
Financial records management
Financial record maintenance
Automated procurement systems
Delivery record maintenance
AI-driven automation
Construction vendor management
Purchasing management systems (technically supported)
Communication skills

Full Job Description

Studio Administrator & Procurement Manager

Part-Time With Opportunity to Grow | Flexible Schedule | In Person | Needham, MA

Join Our Team

Didi, Interiors + Architecture is a women-led residential architecture and interior design firm creating thoughtful, highly personalized homes throughout Greater Boston.

Our collaborative, all-women team works across architecture, interior design, procurement, and construction. We believe great design should be beautiful, functional, and improve the way our clients live. We guide every project with creativity, organization, and exceptional care—from the first idea through completion.

We are looking for an organized, proactive, and technology-driven Studio Administrator & Procurement Manager to become an essential part of our team.

This position will begin at approximately 20 hours per week, with the opportunity to grow to 30–40 hours. The ideal candidate is detail-oriented, dependable, excellent at follow-through, and excited to use AI, automation, and technology to make our work more efficient.

What You’ll DoInvoicing and Administration

Prepare invoices and maintain client payment schedules.
Manage money in and money out and reconcile accounts.
Track payments and follow up on outstanding balances.
Maintain accurate client, vendor, project, and financial records.
Set up new clients, projects, folders, billing schedules, and vendor accounts.
Manage inquiries, onboarding, office organization, and administrative project closeout.
Help provide a warm, organized, and responsive client experience.

Procurement

Manage procurement from client approval through delivery and installation.
Prepare proposals, invoices, payment requests, and approval documentation.
Enter products, pricing, specifications, and vendor information.
Place orders and verify all order details.
Track lead times, backorders, shipping, receiving, and deliveries.
Communicate with clients, vendors, receivers, installers, and the design team.
Coordinate deliveries and furniture installations.
Manage damages, claims, replacements, cancellations, and returns.

Procurement and financial administration will be managed through Studio Designer, DesignFiles, and/or other programs adopted by the firm.

AI, Technology, and Growth

Use AI and automation to improve invoicing, procurement, onboarding, and administrative processes.
Identify repetitive tasks that can be simplified or automated.
Learn and implement new systems as the firm evolves.
As needed, assist with project-health, hours, and profitability reporting.

Qualifications

Exceptionally organized, accurate, and detail-oriented.
Proactive, dependable, and committed to follow-through.
Strong communication and problem-solving skills.
Comfortable with invoicing, reconciliations, purchase orders, and financial records.
Able to manage multiple projects and priorities.
Professional, warm, and service-oriented.
Interested in AI, automation, technology, and learning new systems.
"Studio Designer" and / or "Design Files" experience is highly preferred.
Experience in procurement, interior design, architecture, construction, or professional services is preferred.

Position Details

Approximately 20 hours per week initially, with the opportunity to grow
Flexible schedule
Fully in person in Needham, Massachusetts
Anticipated start: August or September 2026
Compensation based on experience

How to Apply

Email your résumé and a brief introduction explaining why you would be a great fit for Didi to [email protected]. Make sure to write "Studio Administrator & Procurement Manager Application" in the subject line.

Please include your favorite color so we know you read the complete posting.

Pay: $25.00 - $40.00 per hour

Benefits:

Flexible schedule

Work Location: In person

Quick Apply

Refine Your Search

office administrator jobs in belmont ma

Studio Administrator & Procurement Manager

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I want to receive the latest job alert for office administrator in belmont ma

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