Bend-La Pine Schools
Bend, Oregon 97703
Bend-La Pine Schools is committed to the principle of equity. Equity supersedes the notion of equality, where all are treated the same. Pursuing equity requires the removal of barriers and the promotion of inclusive practices so that all students fully benefit. The principle of equity will inform all BLS policies, regulations, programs, operations, practices, and resource allocations.
Studies have shown that some individuals (women and people of color, for example) are less likely to apply for jobs unless they believe they meet every single qualification in a job description. Our goal is to find the best candidate for the position, and we acknowledge that that candidate may be an individual from a less traditional background. We encourage you to apply, even if you don't believe you meet every one of our qualifications described. If you are unsure whether you meet the qualifications of a position, or how this would be determined, please feel free to contact Human Resources to discuss your application.
Position Title: STAFF ACCOUNTANT / AUDITOR
Department: Finance Department
Reports To: Accounting Supervisor
JOB DEFINITION:
The staff accountant performs a complete range of professional accounting and financial analytical activities in connection with accounting for the school district, including Federal, State and local grants, bond projects and student body funds; also plans organizes and conducts internal / performance audits of activities, departments and programs to insure that funds have been expended in conformance with Federal, State and District guidelines. The Staff Accountant reports to the Accounting Supervisor.
NATURE AND SCOPE OF WORK:
This position will apply technical and professional-level knowledge of accounting principles, methods and concepts as well as management concepts and industry specific auditing procedures. Depending on the specific assignment, the position will require additional in-depth knowledge of financial reporting and systems. The position will exercise independent and highly technical thought, and analysis in financial management to produce reports, statements and analyses. This position will involve the exchange of technical information and regular interface with other departments as well as providing formal, technical training to personnel having varied backgrounds and knowledge base. Communication with others both inside and outside the District frequently contains confidential and sensitive information. The position will require travel to and from school sites and other departments.
ESSENTIAL JOB FUNCTIONS:
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Develops annual audit plan for school / department audits using defined criteria.
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Conducts comprehensive internal audits covering student accounting systems, operational efficiency, management systems and compliance with policies and procedures; develops and organizes audit procedures and appropriate tests. This process mirrors independent CPA firms audit framework.
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Conducts formal trainings and provides technical advice and support to administrative and other District staff.
- Maintains and monitors data relating to the District’s long-term capital projects and prepares monthly progress and variance reports.
- Maintains and monitors data relating to the various Federal, State and local grants and prepares monthly progress and variance reports, including requests for reimbursements.
- Participates in the preparation of the comprehensive annual financial report, preparing supporting schedules, reconciling accounts and updating statements.
- Prepares monthly reports comparing actual to budget for schools and departments, with variance analysis.
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Prepares and reviews monthly reconciliations of District bank accounts.
- Prepares and reviews District’s indirect cost calculations.
- Maintains District’s fixed asset inventory database and the District’s accounts receivable systems.
- Develops, recommends and implements approved policy, procedure and systems to assure efficient and effective operation in compliance with District goals and objectives.
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Reviews recording of receipts and expenditures and prepares documentation of adjustments.
- Develop and maintain procedures for managing student body accounts including control of cash on hand, purchases, cash receipts and fundraisers.
- Fulfills other related duties as assigned.
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Fulfills working conditions and physical effort listed below.
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Works with other staff members to assist in meeting project timelines.
WORKING CONDITIONS:
Work is performed primarily in an office or administrative setting. The position involves prolonged sitting, frequent computer and keyboard use, occasional standing or walking, and lifting items such as files or office supplies consistent with assigned duties.
The employee may be exposed to moderate noise levels and frequent interruptions while interacting with staff, students, families, and community members. Work follows assigned business hours and may include occasional deadlines requiring flexibility.
The employee may have periodic interaction with students and may be required to provide supervision support during school operations or activities, working in environments with moderate to high noise levels.
The role requires multitasking, organization, attention to detail, and effective verbal and written communication. The employee must be able to perform the essential functions of the position with or without reasonable accommodation.
KNOWLEDGE, SKILLS AND ABILITIES:
Knowledge:
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Specialized professional knowledge of the principles of financial accounting and auditing.
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In-depth knowledge of governmental accounting and financial reporting.
- Knowledge of Federal, State and local grant accounting and reporting.
- Ability to use interpersonal skills, advanced math and independent judgment or actions.
Skills & Abilities:
- Possess the physical ability to regularly attend work and fulfill the essential functions of the position with or without reasonable accommodation.
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Ability to develop audit goals and objectives and to conduct and implement planning activities.
- Ability to analyze and evaluate programs, procedures and activities and recommend corrective action to resolve problems or improve efficiency.
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Ability to use interpersonal skills, advanced math and independent judgment or actions.
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Ability to analyze and interpret detailed and complex financial documents.
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Adhere to district requirements for a drug free workplace.
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Advanced knowledge of Microsoft Excel and a significant background in the use of financial software systems.
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Proficient in use of personal computers and word processing applications.
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Abide by district confidentiality requirements.
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Proficient in the use of personal computers, word processing and spreadsheet applications.
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Possess excellent communication skills both verbally and in writing with internal and external customers.
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Obtain or possess a valid Oregon driver's license and maintain an insurable status for automobile and liability coverage, as required by the position.
EDUCATION AND EXPERIENCE:
A Bachelor’s degree in Business with an emphasis in accounting from an accredited four-year college or university and three to five years experience in a similar field; or equivalent experience in a related field.
The position requires thorough knowledge of complicated accounting procedures and the ability to train others in such activity. In-depth knowledge of work-related school district policies and procedures is required. Job learning time may range from six to twelve months; job proficiency can be acquired in twelve to twenty-four months.
CERTIFICATION AND LICENSING:
Expectations of Professional Conduct:
Employees of Bend-La Pine Schools are expected to adhere to all Bend-La Pine Schools policies and regulations, ensuring compliance with established procedures and expectations. They are to prioritize the well-being of students, aligning their conduct with the core values of public education and the mission, vision, and goals of Bend-La Pine Schools. This entails maintaining consistent and punctual attendance while adhering to site and/or district protocols for reporting absences.
Professionalism extends to personal presentation, with employees expected to maintain attire and grooming appropriate to their roles. While carrying out everyday tasks independently, it's essential to maintain professionalism in how you communicate, both verbally and nonverbally, with students, parents/guardians, the public, and colleagues. This includes valuing and respecting cultural and background differences. Employees of Bend-La Pine Schools are entrusted with fostering a respectful working and learning environment, upholding confidentiality regarding student, staff, and district information at all times.
The statements herein reflect the general nature and level of work expected in this position and are not intended to be an exhaustive list of all responsibilities, duties, or qualifications.
Employees may be assigned additional duties as needed to support district operations, provide coverage, and ensure the effective functioning of the organization. This may include location changes to the assignment in order to address developing district needs.
Please Provide:
Resume
Cover Letter
Note to Current Employees: The system will not allow you to directly upload supporting materials, so please email supporting documents to [email protected]
