Top 169 administrative coordinator Jobs in berkeley ca

Senior Workplace Coordinator
A Fast Growing AI Robotics Company —San Francisco, CA
- $43 - $60 an hour
- Full-time
- Hospitality
- Google Workspace
- Inventory management
- Commuter assistance
- Disability insurance
Quick Apply
5d
Office Operations Coordinator
Autool USA Inc —Hayward, CA
- $53,331.02 - $64,226.60 a year
- Email
- ERP systems
- English
- Mid-level
Quick Apply
8d
Region Land Coordinator/Executive Assistant
D.R. Horton —San Ramon, CA
- $85,000 - $100,000 a year
- Overtime
- Mid-level
- Office
- Microsoft Office
- Employee stock purchase plan
- Disability insurance
Front Desk Coordinator - AM Shift
BAYWOOD COURT —Castro Valley, CA
- $21.50 an hour
- Weekends as needed
- Current TB test
- Pass drug screening
- English
- Health insurance
- Dental insurance
Administrative and Operations Coordinator
seiu local 1021 —Oakland, CA
- $45.54 - $50.96 an hour
- Online Application
- Clean driving record
- English
- Mid-level
- Health insurance
- 401(k)
Quick Apply
Executive Assistant | Office Coordinator
Tipping —Berkeley, CA
- $33.65 - $41.82 an hour
- Full-time
- Mid-level
- Office
- 3 years
- Health savings account
- Health insurance
Office & Operations Coordinator
Richards and Sterling —Emeryville, CA
- $30 - $35 an hour
- Full-time
- Office
- Administrative experience
- Warehouse
- Health insurance
- 401(k)
Quick Apply
2d
Front Office Reception Coordinator
Oura —San Francisco, CA
- $76,000 - $95,000 a year
- Monday to Friday
- Office
- Administrative experience
- Project management
- Paid holidays
- Health insurance
Project and Office Coordinator
CRB —Emeryville, CA
- $59,000 - $94,000 a year
- Full-time
- Hybrid work
- Background check
- 5 years
- Mid-level
Quick Apply
12d
Box Office Coordinator
Another Planet Entertainment —Berkeley, CA
- $71,000 - $75,000 a year
- Weekends as needed
- Google Workspace
- Microsoft Outlook
- Sales
- Paid holidays
- Disability insurance
Operations Coordinator
Graduate Theological Union —Berkeley, CA
- $27 - $30 an hour
- Part-time
- Customer service
- Word processing
- Computer literacy
Quick Apply
PT OAK Front Desk Patient Care Coordinator
MEDBRIDGE VENTURES LLC —Oakland, CA
- $32 - $40 an hour
- Part-time
- BLS Certification
- HIPAA
- English
Quick Apply
Receptionist / Office Coordinator
Destination Wealth Management —Walnut Creek, CA
- $55,000 - $65,000 a year
- Office
- Communication skills
- Entry level
- Work from home
Quick Apply
FT Front Desk Coordinator
IVX Health —Berkeley, CA
- $27.00 - $29.70 an hour
- Full-time
- Administrative experience
- High school diploma or GED
- Clinic
- Continuing education credits
- Health savings account
Quick Apply
1d
Administrative Coordinator
Ascend —Oakland, CA
- $60,000 - $70,000 a year
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Operations Coordinator
The Guy Blume Group —Alameda, CA
- $65,000 - $90,000 a year
- Full-time
- Hybrid work
- Mid-level
- Organizational skills
- Contracts
Quick Apply
Store Operations Coordinator
World Market —Alameda, CA
- $35.50 - $38.46 an hour
- Online Application
- Hybrid work
- Bachelor of Science
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
14d
Auxiliary Programs Coordinator & Administrative Associate
Berkwood Hedge School —Berkeley, CA
- $65,000 - $75,000 a year
- Full-time
- School experience
- Google Workspace
- 5 years
- Health insurance
- Vision insurance
Quick Apply
Front Office & Eligibility Coordinator
LIFELONG MEDICAL CARE —Berkeley, CA
- $21 an hour
- Full-time
- Spanish
- English
- High school diploma or GED
- Paid holidays
- Health insurance
Quick Apply
Customer Service Coordinator (Paid Training + $25-26/HR)
AquaTech Swim —Alameda, CA
- $24 - $26 an hour
- Full-time
- High school diploma or GED
- 1 year
- Communication skills
- Paid training
Quick Apply

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Senior Workplace Coordinator

A Fast Growing AI Robotics Company
San Francisco, CA

Quick Apply

Job Details

Full-time | Contract
$43 - $60 an hour
5 days ago

Benefits

Commuter assistance
Disability insurance
401(k)
Flexible spending account
Life insurance

Qualifications

Google Workspace
Budgeting

Full Job Description

HireArt is helping our client find a Senior Workplace Coordinator to serve as the on-site lead for their San Francisco office, keeping operations running smoothly while delivering an exceptional experience for employees and visitors alike.

In this role you'll own day-to-day workplace operations at the San Francisco location and partner closely with the Cambridge-based Office Manager to ensure consistency across both offices. You’ll manage vendors, support events and onboarding, provide administrative support, and help extend company-wide workplace programs, including AI-enabled workflows and general-purpose robots, to the San Francisco team.

We’re looking for a resourceful, hospitality-minded individual who thrives in a fast-paced startup environment, wears many hats with ease, and is excited about the future of robotics and modern workplace operations.

As a Senior Workplace Coordinator, you will:

Lead day-to-day on-site workplace operations for the San Francisco office—including front-of-house management, mail and shipping, supplies and snacks inventory, and meeting space readiness—in close partnership with the SF facilities team and the Cambridge Office Manager.
Act as the primary point of contact for San Francisco employees and visitors, resolving workplace needs and issues promptly and professionally.
Coordinate local vendors in support of workplace operations and track contracts, invoices, and service quality in partnership with the Office Manager.
Provide administrative support across the San Francisco office, including calendar coordination, travel arrangements, expense processing, and document preparation.
Work cross-functionally across Business Operations to support onboarding and offboarding logistics for San Francisco employees, including desk setup, badge access, and welcome experience.
Coordinate in-office events, team lunches, all-hands logistics, and hosting of visiting employees and leaders.
Work closely with the Cambridge-based Office Manager to ensure consistency in workplace policies, vendor standards, budgets, and employee experience across both offices.
Provide on-the-ground visibility, feedback, and local execution for company-wide workplace initiatives.
Maintain regular operating rhythms (check-ins, reporting, status updates) to ensure alignment and accountability across time zones
Identify opportunities to improve San Francisco workplace operations and partner with the Office Manager to implement them.
Adopt and promote practical uses of AI tools and general-purpose robots to streamline office workflows (e.g., booking systems, automated support, logistics assistance).
Help ensure compliance with safety, accessibility, and workplace regulations specific to the San Francisco office.
Wear many hats—comfortable shifting priorities to pitch in on ad-hoc projects that support the broader team.
5+ years of experience in workplace coordination, office operations, executive/administrative support, or a similar role in a fast-moving organization
Demonstrated ability to manage multiple priorities simultaneously with strong organizational skills and attention to detail
Ability to lift and move objects up to 30 lbs.
Excellent written and verbal communication skills
Proficiency in Google Workspace (including Calendar, Docs, and Sheets)
Experience managing vendors and supporting workplace budgets
Comfort working across time zones and partnering closely with a remote manager
Proficiency with modern productivity and collaboration tools and comfort adopting new systems and technologies to improve efficiency

Preferred Qualifications:

Experience supporting offices in technology, robotics, AI, or other engineering-driven environments
Familiarity with AI-assisted tools, automation platforms, or smart workplace systems
Experience supporting a satellite or secondary office operating in partnership with a headquarters location
Passion for robots and creating thoughtful, future-forward workplace experience

Benefits:

Pre-tax commuter benefits
Employer (HireArt) subsidized Healthcare Benefits
Flexible Spending Account for healthcare-related costs
HireArt covers all costs for short- and long-term disability and life insurance
401k package

Commitment: This is a full-time, 12-month contract position staffed via HireArt. This position will be onsite and available to candidates who are local to the San Francisco, CA area.

HireArt values diversity and is an Equal Opportunity Employer. We are interested in every qualified candidate who is eligible to work in the United States. Unfortunately, we are not able to sponsor visas or employ corp-to-corp.

Quick Apply

Refine Your Search

administrative coordinator jobs in berkeley ca

Senior Workplace Coordinator

Office Operations Coordinator

Region Land Coordinator/Executive Assistant

Front Desk Coordinator - AM Shift

Administrative and Operations Coordinator

Executive Assistant | Office Coordinator

Office & Operations Coordinator

Front Office Reception Coordinator

Project and Office Coordinator

Box Office Coordinator

Operations Coordinator

PT OAK Front Desk Patient Care Coordinator

Receptionist / Office Coordinator

FT Front Desk Coordinator

Administrative Coordinator

Operations Coordinator

Store Operations Coordinator

Auxiliary Programs Coordinator & Administrative Associate

Front Office & Eligibility Coordinator

Customer Service Coordinator (Paid Training + $25-26/HR)

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