Top 7 Office administrator Jobs in Bethany Beach, De

Office Administrator
Dewey Beach Yacht Club —Dewey Beach, DE
- $18 - $21 an hour
- Weekends as needed
- Background check
- Microsoft Excel
- Sales
- Health insurance
- Dental insurance
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Office Administrator
Prosperity-Atlantic Wealth Management —Ocean View, DE
- $50,000 - $55,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Dental insurance
- Paid time off
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8d
Marina Administrator - Dewey Beach Yacht Club
Southern Marinas —Dewey Beach, DE
- $18 an hour
- Weekends as needed
- Computer literacy
- Mid-level
- Office
Marina Administrator - Dewey Beach Yacht Club
Southern Marinas LLC —Dewey Beach, DE
- $18 - $21 an hour
- Weekends as needed
- Computer literacy
- Mid-level
- Office

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Office Administrator
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office administrator jobs near bethany beach, de

Office Administrator

Dewey Beach Yacht Club
Dewey Beach, DE

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Job Details

Full-time
$18 - $21 an hour

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance

Qualifications

Computer operation
Accounts receivable
Microsoft Excel
Accounts payable
Computer literacy
Spreadsheets
QuickBooks
Organizational skills
Productivity software
Sage Intacct
Data analysis software

Full Job Description

POSITION PURPOSE: 

The Office Administrator is the liaison between the property, accounting, and operations. This role is critical to maintaining accurate financial records at the properties. The Office Administrator provides oversight of the office processes, ensures that financial records are created and maintained in accordance with company policies and procedures and monitors compliance of all Corporate Policies and Procedures by conducting periodic mini audits.    

The Office Administrator needs to work collaboratively with the GM at the property. The Office Administrator is responsible for entering all A/P data in our accounting system.   

The Office Administrator provides the highest level of customer service in a friendly, helpful manner while accurately responding to the customers’ needs. The Office Administrator projects a professional company image through all types of interaction.       

DUTIES AND RESPONSIBILITIES: 

Manage phone calls, emails and other correspondence related to customer and marina needs.
Provide outstanding customer service when greeting or assisting customers and vendors.
Assist prospects with property amenities and rate information for boat slip or dry storage sales.
Complete monthly insurance audit and contact customers who are missing or have expired policies on file and monthly reporting to home office
Assist with office supply and inventory purchasing and reporting of monthly inventory counts. Will also assist with regularly scheduled inventory counts for the marina.
Communicate with lift operators for boat movements and trailer loading/unloading.
Review monthly financials with the GM.
Responsible for tenant contract preparation and monthly billing. 
Oversee daily deposits (Credit Card, Checks and Cash).
Reconcile end of day deposits to match marina management software reports. 
Process AP (coding, submission into payable system). 
Provide GM necessary financial information as requested (daily sales, monthly revenue, and expense analysis). 
Responsible for AR collections and monthly reporting to home office. 
Monitor results of operation vs budget and be able to provide insight for variances alongside the GM. 
Report to Home Office as requested: 
Revenue 
Cash 
Payables data
Receivables data
Prepare regulatory submission to keep all permits and licenses current.
Must be able to work through a system conversion.
Annual budgeting and periodic reforecasting input with the GM.
Work with the GM to help understand their financials, train them, when necessary, on items like Sharper and Intacct. 
Ensure adherence to departmental and/or operations policies, procedures and practices. 
Assume other duties and responsibilities required or assigned by management.

CONTACTS: 

Internal: Contact with all levels of personnel at both home office and field locations  
External: High profile exposure to include vendors and customers 
OPERATING RESPONSIBILITIES: 
Work performed and composed of a variety of different tasks, calling for use of judgment and compliance with policies and procedures. Must be a self-starter and able to work independently and multi-task. 
Requires excellent interpersonal skills and computer literacy.  Manages several projects at one time and
may be interrupted frequently to meet the needs and requests of employees and/or customers.

EDUCATION AND EXPERIENCE: 

Associates degree in accounting preferred 
Minimum of five (5) years of administrative and progressive accounting experience preferred
Strong ability to develop partnerships with internal clients and others 
Good presentation, facilitation, and computer skills 
Excellent interpersonal and communication skills
Strong ability to multi-task 
Ability to work independently to achieve goals and targets 
Ability to organize and prioritize work 
Ability to work in a team environment to achieve team, departmental, and home office goals 
Ability to collaborate effectively with internal and external customers   
Adaptable to a fast-paced environment 
Self-starter 
Proficient in Microsoft Office products - Excel a must

WORKING CONDITIONS/PHYSICAL REQUIREMENTS: 

Normal office conditions.  

Employee may be required to work 3 major holidays (Memorial Day, Fourth of July and Labor Day) and some weekends.

Job Type: Full-time

Pay: $18.00 - $21.00 per hour

Benefits:

401(k)
Dental insurance
Health insurance
Paid time off
Vision insurance

Experience:

QuickBooks: 3 years (Required)

Work Location: In person

Quick Apply

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office administrator jobs in bethany beach, de

Office Administrator

Office Administrator

Marina Administrator - Dewey Beach Yacht Club

Marina Administrator - Dewey Beach Yacht Club

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