Top 14 Senior administrative coordinator Jobs in Biddeford, Me

Executive Assistant
Martin's Point Health Care —Portland, ME
- $75,584.55 - $93,369.15 a year
- Full-time
- Microsoft Word
- 6 years
- Microsoft Outlook
- Mileage reimbursement
- Health insurance
Resident Service Coordinator, Loring House
VESTA MANAGEMENT CORPORATION —Portland, ME
- Weekends as needed
- Background check
- Spanish
- Clean driving record
- Paid holidays
- Disability insurance
Quick Apply
Receptionist & Administrative Coordinator
Landry/French —Scarborough, ME
- $22 - $25 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid holidays
- Health insurance
13d
Senior Administrative Coordinator, SMEP and GMSC
University of New England —Biddeford, ME
- $46,500 a year
- Online Application
- Office
- University
- Senior level
- Health insurance
- Dental insurance
Senior Administrative Project Coordinator
WSP —Portland, ME
- $57,400 - $71,000 a year
- Microsoft Outlook
- Mid-level
- Office
- Paid parental leave
- Disability insurance
3d
Senior Intake Coordinator
New England Life Care —Scarborough, ME
- $24 - $27 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- HIPAA
- Disability insurance
- Health insurance
Quick Apply
IT Manager
3Rivers —Westbrook, ME
- $38.50 - $41.00 an hour
- Weekends as needed
- HIPAA
- Office
- Residential
Quick Apply
6d
Intake Coordinator
New England Life Care —Scarborough, ME
- $21 - $23 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- HIPAA
- Disability insurance
- Health insurance
Quick Apply
Sales Coordinator
AC Hotel Portland Downtown/Waterfront —Portland, ME
- $21 - $23 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
After Hours Care Coordinator Nights/Weekends HYBRID&PART-TIME
Kind Senior Care Maine —Portland, ME
- $35 - $75 a day
- Part-time
- Hybrid work
- Background check
- Administrative experience
- High school diploma or GED
- Mileage reimbursement
- Paid sick time
Quick Apply
Assistant Dean of Clinical Education
University of New England —Portland, ME
- Online Application
- Medicine
- Research
- University
- Health insurance
- Dental insurance
Electrical Superintendent
Beck & Pollitzer US Inc —United States
- Full-time
- 6 years
- Management
- Construction site
Quick Apply

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Special Education - Administrative Assistant - BPS
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Executive Assistant

Martin's Point Health Care -
Portland, ME

Apply Now

Job Details

Full-time
$75,584.55 - $93,369.15 a year

Benefits

Mileage reimbursement
Health insurance
Dental insurance
Paid time off
Vision insurance
Volunteer time off

Qualifications

Executive administrative support
Research
Video conferences (communication methods)
Managing executive calendars
Office experience

Full Job Description

Join Martin's Point Health Care - an innovative, not-for-profit health care organization offering care and coverage to the people of Maine and beyond. As a joined force of "people caring for people," Martin's Point employees are on a mission to transform our health care system while creating a healthier community. Martin's Point employees enjoy an organizational culture of trust and respect, where our values - taking care of ourselves and others, continuous learning, helping each other, and having fun - are brought to life every day. Join us and find out for yourself why Martin's Point has been certified as a "Great Place to Work" since 2015.

Position Summary

The Executive Assistant (EA) partners with a member(s) of the MPHC Executive Management Team to ensure commitments, priorities, and responsibilities are executed on time. Serving as the primary point of contact for their executive; managing their complex calendar, exercising judgment on scheduling their time with internal and external constituents as well as the Martin’s Point Board of Directors. Anticipates and follows through on items to completion. Handles confidential/high priority information with a calm, professional manner, which reflects positively on the executive office. The EA is responsible for meeting preparation, including but not limited to drafting agendas, ensuring completion of tasks, and follow up on assignments and overall meeting set up is thorough. The EA team works together to assist in communication and organization of The Executive Management Team and their collective projects and priorities.

This role is distinguished from the Administrative Coordinator II by its support and reporting relationship to a Chief level executive, as well as the complexity of work, degree of supervision received, and the level of autonomy.

Job Description

Key Outcomes:

Acts as the primary point of contact by managing and maintaining calendar in Microsoft Outlook, applies understanding of executive and MPHC priorities when scheduling meetings for the executive
Takes minutes from meetings, identifies action items and schedules reminders for the executive and/or committee
Coordinates the executive’s meetings including but not limited to; agenda preparation, securing meeting space, anticipating and gathering needed materials, meals, AV.
Prioritizes and redirects/forwards phone calls; manages call-back list; responds to callers with routine requests, as well as those requiring additional research and investigation
Prepares travel arrangements and creates detailed itineraries and arrange meetings with outside guests; may also arrange travel for guests
Organizes and maintains confidential files (electronic and paper) for the Executive
Manages the Executive’s accessibility and open lines of communication with staff; interfaces with internal and external customers
Appropriately handles all incoming mail and email for the Executive, including proofreading and editing correspondence, and initiates draft correspondence.
Meets regularly with Executive to review status of projects; plan key events, meetings and upcoming travel; prioritize open action items. Acts as a "barometer," having a sense of issues taking place in the organization and keeping the executive updated.
Collaboratively performs research, collects materials, and maintains files which include relevant articles, and other information used by the Executive in communications;
Provides support and acts as back up for others on the EA team; work on special projects in other areas of the organization as determined by the Executive
Interacts and communicates with all levels within the company; develops effective networks of peers throughout MPHC
Prepares, reviews, submits and tracks Executive’s expense reports, credit card reconciliation, mileage reimbursement, and earned time off
Helps maintain department budget by coding items timely and correctly; has a general understanding of the budget and keeps manager informed of unexpected costs.
Works collaboratively with the EA team to cover and maintain executive office including phones (8am-5pm), kitchen supply replenishment, meal coordination, and office supply ordering.
Collaborates closely with peers to understand and enhance the value of the EA role and the Administration Professional role throughout MPHC
Other duties at assigned
Have a good understanding of hybrid meeting technology and how best to facilitate a hybrid meeting; keep up with trends in hybrid meeting technology
Be a sound board for all of the Executives in a confidential manner
Plan large scale events for your Chief and as need in other areas of the organization on and off property with special attention to detail

Education/Experience:

Associate Degree or combination of relevant education and experience. Bachelor Degree preferred.
6+ years administrative experience in a business office environment including experience supporting senior level leader position
Expertise with Outlook calendaring
Experience in a health care/managed care organization preferred.
Event planning and coordination experience preferred.

Skills/Knowledge/Competencies (Behaviors):

Demonstrates an understanding of and alignment with Martin’s Point Values.
Strong interpersonal and relationship building skills both with internal and external customers.
Comfort with all levels of management and employees
Collaborative and team oriented
Emotional maturity
Professional and calm under pressure
Ability to handle confidential and sensitive information in a discreet and professional manner.
Demonstrated organizational skills with a high degree of attention to detail and meeting deadlines to effectively complete projects despite continuous interruptions.
Forward thinker who can anticipate needs and propose solutions
Demonstrated experience with Outlook and multiple calendar scheduling.
Excellent administrative skills including editing and composing of emails, letters, etc.
Ability to communicate effectively verbally and in writing.
Ability to prioritize/reprioritize daily work, work independently and complete work in a timely fashion.
Ability to work outside of traditional hours when necessary.
Excellent technology skills and proficiency in MS Office including PowerPoint, Word and Visio.

There are additional competencies linked to individual contributor, provider and leadership roles. Please consult with your leader to discuss additional competencies that are relevant to your position.

Pay Range: $75,584.55 - $93,369.15 The pay range above reflects the anticipated base pay range based on a full-time position. Actual compensation will be determined based on factors such as experience, skills, qualifications, and other job-related considerations. Employees may also be eligible for additional compensation, including incentive or commission-based programs, where applicable and subject to the terms of the relevant plan. In addition to base compensation, we offer a comprehensive benefits package including medical, dental, vision, retirement savings with employer contributions, paid time off (including volunteer time off!), pie day, and other employee benefits.

This position is not eligible for immigration sponsorship.

We are an equal opportunity/affirmative action employer.

Martin's Point complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If a reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact [email protected]

Do you have a question about careers at Martin’s Point Health Care? Contact us at: [email protected]

Apply Now

Refine Your Search

senior administrative coordinator jobs in biddeford, me

Executive Assistant

Resident Service Coordinator, Loring House

Receptionist & Administrative Coordinator

Senior Administrative Coordinator, SMEP and GMSC

Senior Administrative Project Coordinator

Senior Intake Coordinator

IT Manager

Intake Coordinator

Sales Coordinator

After Hours Care Coordinator Nights/Weekends HYBRID&PART-TIME

Assistant Dean of Clinical Education

Electrical Superintendent

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Position Summary

Job Description

This position is not eligible for immigration sponsorship.

We are an equal opportunity/affirmative action employer.

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